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Request to acquire, expand, or relocate a state facility (modified pre-design)

Facilities owned and leased by state agencies represent a significant financial investment by the citizens of Washington. To manage this investment by using state facilities to their fullest potential before acquiring new facilities whenever possible, the Office of Financial Management (OFM) is required to establish and maintain a process for the approval of new space.

A modified pre-design (MPD) is a set of documents an agency completes to seek approval from OFM to acquire, expand or relocate a state facility through lease or purchase. The documents summarize the main elements of an agency’s facility request. The MPD is required by RCW 43.82.035. State agencies must submit a MPD before beginning the process of acquiring a facility.

Approved MPD materials are provided to the Legislature for its information and to the Department of Enterprise Services (DES) and other agencies with real estate authority to initiate projects. In some cases, the approved MPD is also shared with local governments, community groups or stakeholders.

Required Documentation

The modified pre-design is typically composed of two forms. The first is the MPD, which defines the problem, alternatives considered and the business case for the preferred alternative. The second is the Space Planning Data Sheet, which documents the agency’s space needs, including user, workspace and other spaces necessary to support the agency’s programs. The table below illustrates which documents must be provided for OFM to evaluate the request.

Request Type Documents Required
Standard request for under 500 SF Modified Pre-design Form
Standard request for more than 500 SF and less than 20,000 SF

Modified Pre-design Form

Space Planning Data Sheet

Standard request for more than 20,000 SF

Modified Pre-design Form

Space Planning Data Sheet

Life-Cycle Cost Analysis

A request for 12 months or fewer and under 500 SF

Temporary request memo

(see instructions for content)

A request for 12 months or fewer and over 500 SF

Temporary request memo

Space Planning Data Sheet

Emergency request for space to be occupied immediately

Emergency request memo

(see instructions for content)

Change of Conditions

Change of Conditions Form

(see instructions below)

Project Outcomes

Project Outcome Form

(see instructions below)

Note: Projects that meet the capital requirements for predesigns on major facility projects with an estimated project cost of $5 million or more are not required to have an MPD.

Modified Pre-design instructions are provided to guide the completion of these documents.

Change of Conditions instructions

Project Outcomes instructions

When requesting new space, all required documents should be submitted to OFM (OFMFacilitiesOversig@ofm.wa.gov).