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One Washington – accounting resources

The One Washington program was created to modernize and improve aging administrative systems and prepare the state for the transition to Workday, a new Software as a Service (Saas) Enterprise Resource Planning (ERP) system.

All executive branch agencies will be required to use Workday and, to varying degrees, the other two branches of state government and higher education will also be impacted, primarily because they will share data with core enterprise systems.

Additionally, each state agency/institution has an Agency Support Team (AST) lead that is responsible for facilitating communication between the agency and One Washington and can provide more information about the specific impacts at the agency level.

As the business owner of the state’s financial systems, Statewide Accounting has been working with the One Washington program to prepare for conversion to Workday. Phase 1A, the core financial system replacement includes many key financial areas and is currently Statewide Accounting’s main focus for ERP readiness.

Business Functions by Implementation Phase

Phase Timing Activities
0 - System Readiness October 2019 - December 2020
  • Software selected
  • System integrator selected
  • Defined Chart of Accounts Model
  • Integrations and technical readiness
  • Agency readiness
  • Business process improvement
  • Financial Implementation begins
1A - Core Financials January 2021 - June 2022
  • Integration layer in place
  • New chart of accounts
  • AFRS replacement
  • Budget control
  • Medicaid and standard cost allocation
  • Interagency billing
  • Fixed assets
  • Vendor/customer management
  • Accounts receivable
  • Invoicing and accounts payables (including travel payments)
1B - Expanded Financials/Procurement January 2022 - June 2023
  • Full cost allocation
  • Consumable Inventory
  • Travel management
  • Projects/grants
  • Work orders
  • Procurement
  • Competitive procurement (RFx)
  • Purchase to Pay
  • Commodity code management
  • Requisition/PO and receipt
  • Vendor portal
  • P-cards
  • Punch out catalogs
  • Contract management
2 - Human Resources/Payroll July 2023 - July 2025
  • Employee set up/maintenance
  • Benefits
  • Garnishments
  • Labor distribution
  • Time keeping
  • Leave management
  • Deductions & contributions
  • Payroll processing
  • Benefit enrollment
  • Employee self services
  • Position control
  • Staff scheduling
  • Performance management
  • Learning management
  • Personnel actions
  • Classification
  • Recruitment
3 - Budget Preparation July 2023 - July 2025
  • Operational budget preparation
  • Capital budget preparation
  • Forecasting
  • Supplemental budget management

Planning in partnership with enterprise function owners: OFM Statewide Accounting, Department of Enterprise Services, OFM State HR and OFM Budget Division. The plan is subject to 1) funding approval and 2) anticipated adjustments after the system integrator is onboarded early fiscal year 2021.

What are we working on now?

Workday Resources

Other Resources:

For additional information

For more information, please contact OFMAccounting@ofm.wa.gov

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