![]() |
40.10 General Provisions |
40.10.10
July 1, 2010 |
Policies in this chapter are minimum standards |
This chapter contains policies and requirements for the acceptance and/or disbursement by state agencies of state funds/benefits via electronic means, also referred to as electronic commerce (e-commerce). This includes, but is not limited to, credit cards and debit cards, purchase cards, automated clearing house (ACH) transfers, and electronic benefit transfers (EBTs). The policies and procedures in this chapter are the minimum requirements that all state agencies must meet. An agency may establish additional policies and requirements, as long as the agency meets the required minimum standards. |
40.10.20
October 1, 2016 |
Authority for these policies |
40.10.20.a | Pursuant to RCW 43.41.110(13) the Office of Financial Management (OFM) is the official state agency to estimate and manage the cash flow of all public funds and shall adopt such rules as are necessary to manage the cash flow of public funds. |
40.10.20.b | RCW 43.41.180 authorizes the Office of Financial Management to approve the electronic transfer of funds. No state agency may use electronic or other technological means, including credit cards, without specific continuing authorization from the Office of Financial Management. |
40.10.20.c | As defined in RCW 43.08.015 the state treasurer shall take such actions as are necessary to ensure the effective cash management of public funds. This cash management shall include the authority to represent the state in all contractual relationships with financial institutions. The state treasurer may delegate cash management responsibilities to the affected agencies with the concurrence of the Office of Financial Management. |
40.10.20.d | Under RCW 43.88.160(5d) the Office of the State Treasurer (OST) shall coordinate agencies’ acceptance and use of credit cards and other payment methods, if the agencies have received authorization under RCW 43.41.180. |
40.10.20.e | Under RCW 39.26.090 the Department of Enterprise Services (DES) is to establish overall state policies, standards, and procedures regarding the procurement of goods and services by all state agencies, and develop policies and standards for the use of credit cards or similar methods to make purchases. |
40.10.20.f | RCW 28B.10.029 authorizes institutions of higher education to independently exercise certain powers otherwise granted to the director of DES. |
40.10.20.g | The Budget and Accounting Act, RCW 43.88.160(4)(a) requires that the director of the Office of Financial Management (OFM), as an agent of the governor, develop and maintain a system of internal controls. Refer to Chapter 20. |
40.10.20.h | Additionally, refer to Chapter 65 for information related to banking services, and RCW 39.58.080 for deposit of public funds. |
40.10.30
July 1, 2010 |
Applicability |
This chapter is applicable to all agencies of the state of Washington, unless otherwise exempted by statute or rule. The Budget and Accounting Act (RCW 43.88.020) defines the term "Agency" to mean and include "...every state office, officer, each institution, whether educational, correctional or other, and every department, division, board and commission, except as otherwise provided..." |
|
Agencies may request a waiver from complying with specific requirements of this chapter. Refer to Subsection 1.10.40 for information on how to request a waiver. |
40.10.40
July 1, 2010 |
Responsibilities of the Office of Financial Management |
The Office of Financial Management (OFM) has the following responsibilities related to e-commerce activities by state agencies:
|
40.10.50
July 1, 2010 |
Responsibilities of the Office of the State Treasurer |
The Office of the State Treasurer (OST) has the following responsibilities related to the electronic receipt and/or disbursement of funds/benefits by state agencies.
|