Investments are made as authorized by law and/or contractual agreement. Investment purchase and sale transactions are to be reported for GAAP reporting purposes on a trade date basis.

For purchases, at trade date the investment is recorded in the appropriate investment accounts and the amount due on settlement is recorded as a credit to GL Code 5123 "Investment Trades Pending Payable."

For sales, at trade date the investment is removed from the accounting records and the amount of the proceeds due at settlement are recorded in GL Code 1323 "Investment Trades Pending Receivable."

Recognition of earnings on investments is to follow the revenue recognition criteria pertinent to the fund type in which the investment is recorded.

Costs associated with investing activities that are readily separable from investment income are to be recorded to Revenue Source Code 0473 "Costs of Investment Activities." Refer to Subsection 85.65.20

Short-term investments are recorded in GL Code 1205 "Temporary and/or Pooled Cash Investments," GL Code 1206 "Investment with Local Government Investment Pool," and/or GL Code 1209 "Short-Term Portion of Long-Term Investments." Short-term investments include:

• Investments of surplus cash balances, including the cash float, in short-term securities and other investments where funds can be disbursed at any time without prior notice or penalty;
• Investments that are both readily convertible to known amounts of cash and so near their maturity dates that they present insignificant risk of changes in value because of changes in interest rates;
• Investment of surplus funds with the Local Government Investment Pool; and
• The portion of long-term investment that will mature within one year.

Valuation - Investments classified as short-term are valued at fair value, except for the following instances:

1. Time deposits, such as non-negotiable certificates of deposit with redemption terms that do not consider market rates, are recorded using a cost-based measure, if the fair value is not significantly affected by the impairment of the credit standing of the issuer or other factors.
2. Money market investments and participating interest-earning investment contracts (repurchase agreements) that have a remaining maturity at time of purchase of one year or less may be recorded at amortized cost, if the fair value is not significantly affected by the impairment of the credit standing of the issuer or other factors. Money market investments are short-term, highly liquid debt instruments including commercial paper, banker's acceptances, and U.S. Treasury and agency obligations. Asset-backed securities, derivative instruments, and structured notes are not included in this term. Amortized cost includes the acquisition cost of the investment as adjusted for amortization of premium or accretion of discount (17CFR 270.2a-7). Participating contracts are investments whose value is affected by market (interest rate) changes. If these contracts are negotiable or transferable, or their redemption value considers market rates, they should be considered participating.

In situations where external restrictions exist, non-current investments held in governmental fund type accounts, not offset by unearned revenue or a liability, should be offset with the appropriate restricted fund balance GL Code.

Except as noted below at Subsections 85.52.40, 85.52.50 and 85.52.60, the acquisition, valuation, and sale or liquidation of non-current investments are to be accounted for as follows:

Valuation - Investments should generally be valued at fair value. Fair value is a market-based measurement.  For some investments, observable market transactions or market information is available.  In cases where there are no observable market transactions to provide pricing information, other approaches including the cost approach (the cost to acquire a comparable investment) or income approach (the current value of future cash flows or revenues) may be used.

Examples of investments to be valued at fair value include:

• Land and real estate held as an investment
• Common stock not required to be measured according to the equity method
• Open-end mutual funds.

Examples of investments to be valued at other than fair value include:

• Short-term money market investments and participating interest-earning investment contracts that have a remaining maturity at time of purchase of one year or less are reported at amortized cost. 
• Nonparticipating contracts, such as nonnegotiable certificates of deposit with redemption terms that do not consider market rates, are reported using a cost-based measure.
• Investments of the state’s Local Government Investment Pool (LGIP), which meets the qualifying criteria of an external investment pool measured at amortized cost for financial reporting purposes.   
• The LGIP transact with its participants at a stable net asset value per share.

Increases in the investment’s fair value are to be recorded by debiting GL Code 1280 “Valuation Allowance - Investments” and crediting GL Code 3220 “Non-cash Revenues,” Revenue Source Code 0413.

Decreases are to be recorded by debiting GL Code 3220 “Non-cash Revenues,” Revenue Source Code 0413 and crediting GL Code 1280 “Valuation Allowance - Investments.” Refer to Subsection 85.65.22 for an illustrative entry.

Internal Investment Pools - Internal investment pools are to follow the guidance for short-term and non-current investments as presented in Subsections 85.52.20 and 85.52.30, respectively. The equity position of each account participating in the investment pool should be reported as an asset in the participating account. Income and costs associated with internally pooled investments are to be accounted for in the accounts that report the investments unless legal or contractual provisions require transfer of amounts to another account.

External Investment Pools - External investment pools commingle the moneys of more than one legally separate entity and invest, on behalf of the participants, in an investment portfolio. Investment positions in external investment pools that are not SEC-registered are to be determined by the fair value per share of the pool’s underlying portfolio, unless the pool meets the portfolio maturity, quality, diversification, and liquidity requirements set forth in GASB 79 to measure all of its investments at amortized cost.

Accounting for Losses - In some cases, accounting for a negative net change in fund balance exclusive of unrealized gains and losses in permanent funds managed and invested by the State Investment Board (SIB) requires unique treatment in order to satisfy legal requirements. In these cases, to preclude the erosion of permanent fund corpus (GL Code 9110 “Nonspendable Permanent Fund Principal”), due to other than market fluctuations, at year end it is necessary to separately track a negative net change in fund balance exclusive of unrealized gains and losses in GL Code 9231 “Restricted for Permanent Funds – Realized Investment Losses” and amortize the loss against future beneficiary distributions on a straight-line basis over the weighted average life of the portfolio in the permanent fund.

Distributions to Beneficiary Funds - Unless otherwise allowed under state law and agreed upon by affected parties, for income distribution purposes, distributions from permanent funds managed and invested by the SIB to beneficiary funds are to include:

• The interest and dividends from permanent fund investments for the period (GL Code 3210, Revenue Source Code 0401 “Investment Income” or Revenue Source Code 0411 “Dividend Income”),

• The earnings from sale or exchange of the permanent fund investments for the period (GL Code 3210, Revenue Source Code 0413),
  

• Less the cost of investing activities, and
  
  
• Less the amount of the accumulated loss amortization for the period.

For distribution purposes, earnings do not include non-cash fair value adjustments (GL Code 3220, Revenue Source Code 0413). Unrealized gains and losses are to be closed to GL Code 9112 “Nonspendable Permanent Funds – Unrealized Gain/Loss.”

In permanent funds, if allowed by law, undistributed realized income (including capital gains and losses) is closed to restricted fund balance as applicable.

Separate Reporting of Nonspendable and Restricted Fund Balance - If balances are retained in permanent funds and permanent endowments that exceed the legal or other externally mandated permanent balance (corpus), the nonspendable and restricted portions must be tracked separately.

In accordance with Statement No. 34 of the Governmental Accounting Standards Board, the state’s Internal Revenue Code Section 457 deferred compensation plan is reported for GAAP reporting purposes as an pension trust fund. Plan investments should be valued in accordance with Subsection 85.52.30.b.

Investments in securities lending agreements where the state has the ability to pledge or sell the collateral without borrower default are to be recorded in the accounting records in GL Codes 1216 "Collateral held under Securities Lending Agreements" and 5197 "Obligations under Securities Lending Agreements."

For recording purposes, the investment in securities lending agreements may be recorded in the general ledger at the summary level based on a detail report from the securities lending agent. No subsidiary records are required.

For GAAP reporting purposes, if these investments are acquired with resources pooled from multiple accounts, the investments and obligations resulting from the securities lending agreements are to be allocated on a pro rata basis to the accounts that have the risk of loss for the collateral investments.

Income and costs associated with securities lending agreements are to be recorded in the accounts that report the investments and obligations unless legal or contractual provisions require transfer of the amounts to another account.

Investments in reverse repurchase agreements are to be recorded in the accounting records in GL Codes 1215 "Investments under Reverse Repurchase Agreements" and 5196 "Obligations under Reverse Repurchase Agreements." No subsidiary records are required. For GAAP reporting purposes, if these investments are acquired with resources pooled from multiple accounts, the assets and liabilities arising from the reverse repurchase agreements are to be reported in the accounts that have the risk of loss for the investments. Income and costs associated with pooled reverse repurchase agreements are to be recorded in the accounts that report the assets and liabilities unless legal or contractual provisions require transfer of the amounts to another account.

In addition to the required general ledger accounts, subsidiary ledgers are to be maintained to record the details of each investment with the exception of investments in securities lending agreements and reverse repurchase agreements.

Subsidiary ledgers are to contain, at a minimum, the following specific information for each investment held:

• Description of the item
• Identification number
• Location of security or collateral
• Date purchased (trade date)
• Interest rate (fixed income only)
• Interest dates (fixed income only)
• Issue date (fixed income only)
• Maturity date (fixed income only)
• Par or face value
• Cost
• Unamortized premium or discount (updated at least quarterly) (fixed income only, if applicable)
• Carrying value
• Fair value (updated at least quarterly)
• Date of sale (trade date) and sales amount