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85.95 Interfund/Interagency Activities - Illustrative Entries |
85.95.10
July 1, 2001 |
These entries are for illustrative purposes |
The situations in this section illustrate the accounting treatment of some typical interfund/interagency activities. These entries are for illustrative purposes only and should not be considered all-inclusive. Entries posted to GL Code Series 71XX "In-Process" in treasury and treasury trust accounts also require an entry from the Office of State Treasurer as illustrated below to clear the GL In-Process codes. The entry would be reversed for In-Process debit amounts. |
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Dr. |
Cr. |
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In-Process (71XX) |
xxx |
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Current Treasury Cash Activity (OST Only) (4310) |
xxx |
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The entry would be reversed for In-Process debit amounts. |
85.95.20
July 1, 2003 |
Transfers of equity |
To record the transfer of a fund balance from a discontinued local account to the General Fund. For purposes of this example, assume there is cash as well as outstanding receivables and payables in the discontinued account and that the discontinued account is a governmental fund type account. Refer to Subsection 85.90.50.a. Discontinued Account: |
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Dr. |
Cr. |
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Payables - Short-Term (51XX) |
xxx xxx |
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Cash In Bank (1110) |
xxx |
General Fund - Basic Account (001): |
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Dr. |
Cr. |
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In-Process (71XX) |
xxx |
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Payables - Short-Term (51XX) Cash Revenue (3210) or Noncash Revenue (3220) Revenue Source Code (0678) Equity Transfers In |
xxx
xxx |
85.95.30
July 1, 2003 |
Operating transfers |
85.95.30.a | To record an operating transfer in. Refer to Subsection 85.90.50.b. | |||
Dr. |
Cr. |
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Cash in Bank (1110) or |
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Cash Revenue (3210) Revenue Source Code (0621) Operating Transfers In |
xxx |
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85.95.30.b |
To record an operating transfer out. Refer to Subsection 85.90.50.b. |
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Dr. |
Cr. |
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Cash Revenue (3210) Revenue Source Code (0622) Operating Transfers Out |
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Cash in Bank (1110) or |
xxx |
85.95.35
July 1, 2008 |
Special budgeted allocation transfers |
85.95.35.a |
To record a special budgeted allocation transfer for an increase allocation to either the Salary and Insurance Increase Revolving Account (Account 406) or the Special Account Retirement Contribution Increase Revolving Account (Account 427). In this entry, the original disbursement was recorded as a cash expenditure to Object A or B in the agency's operating account. Refer to Subsection 85.90.50.c. |
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Allocation Account: | ||||
Dr. | Cr. | |||
Cash Expenditure (6510) Subobjects TA and/or TB | xxx | |||
Current Period Clearing Account (9920) | xxx | |||
Current Period Clearing Account (9920) | xxx | |||
Cash Revenues (3210) Revenue Source Code (0626*) | xxx | |||
| Operating Account (other than General Fund): | |||
Dr. |
Cr. |
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Current Period Clearing Account (9920) |
xxx |
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Cash Expenditure (6510) Subobjects TA and/or TB | xxx | |||
Cash Revenues (3210) Revenue Source Code (0626*) | xxx | |||
Current Period Clearing Account (9920) |
xxx |
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*The Revenue Source Code would be 03XX for federal or 05XX for private/local when non-state expenditure authority is involved. | ||||
Note: This is an in-house non-cash journal voucher entry only. Do not send it to the Office of the State Treasurer. Entries are reversed for a negative allocation. |
85.95.35.b | Special allocation accounts are not used for allocations in the General Fund. Instead, the allocation is made through an allocation appropriation. | |||
General Fund: |
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Dr. |
Cr. |
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Current Period Clearing Account (9920) |
xxx |
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Cash Expenditure (6510 Operating Appropriation) |
xxx |
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Cash Expenditure (6510 Allocation Appropriation) |
xxx |
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Current Period Clearing Account (9920) |
xxx |
85.95.40
July 1, 2008 |
Interfund/interagency services provided and used |
85.95.40.a |
To record amounts billed for goods and services delivered to another agency or account. Refer to Subsection 85.90.30. |
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Dr. |
Cr. |
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Due From Other Agencies (1354) or |
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Revenue (32XX) Revenue Source Code (as appropriate) |
xxx |
85.95.40.b |
To record receipt of amount previously billed for goods and services delivered to another agency or account. Refer to Subsection 85.90.30. |
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Dr. |
Cr. |
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Cash in Bank (1110) or |
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Due From Other Agencies (1354) or |
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85.95.40.c |
To record liability for goods and services rendered by another agency or account. Refer to Subsection 85.90.30. |
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Dr. |
Cr. |
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Expenditures/Expense (65XX) (with appropriate sub-object) |
xxx |
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Due To Other Agencies (5154) or |
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85.95.40.d | To record disbursement of amount previously booked as liability for goods and services rendered by another agency or account. Refer to Subsection 85.90.30. | |||
Dr. |
Cr. |
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Due To Other Agencies (5154) or |
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Cash in Bank (1110) or |
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85.95.50
July 1, 2008 |
Intra-agency reimbursements (Object T) |
85.95.50.a |
To record amounts received by an account other than a non-budgeted proprietary fund type account from another account to reimburse for goods and services rendered on behalf of the reimbursing account. Refer to Subsection 85.90.60.a.(1). |
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Dr. |
Cr. |
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Cash in Bank (1110) or |
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Expenditures/Expenses (65XX) Object T |
xxx |
85.95.50.b |
To record amounts paid by one budgeted account to another account to reimburse for goods and services rendered on behalf of the reimbursing account. Refer to Subsection 85.90.60.a.(1) |
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Dr. |
Cr. |
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Expenditures/Expenses (65XX) Object T |
xxx |
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Cash in Bank (1110) or |
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85.95.50.c |
The additional entry needed for an Object T reimbursements received by a budgeted proprietary fund type account to meet GAAP reporting requirements. Refer to Subsection 85.90.60.a.(1) |
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Dr. |
Cr. |
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Expense Adjustment/Eliminations (GAAP) (6525) Object T |
xxx |
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Revenue Adjustments/Eliminations (GAAP) (3225) Revenue Source Code (as appropriate) |
xxx |
85.95.50.d |
To record an intra-agency reimbursement received by a non-budgeted proprietary fund type account. Refer to Subsection 85.90.60.a.(2) |
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Dr. |
Cr. |
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Cash in Bank (1110) or |
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Cash Revenues (3210) Revenue Source Code (0420) Charges for Services |
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85.95.60
July 1, 2008 |
Interagency reimbursements (Object S) |
85.95.60.a |
To record amounts received by an account other than a non-budgeted proprietary fund type account in one agency from another agency to reimburse for goods and services rendered on behalf of the reimbursing agency. Refer to Subsection 85.90.60.b.(1) |
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Dr. |
Cr. |
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Cash in Bank (1110) or |
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Expenditures/Expenses (65XX) Object S |
xxx |
85.95.60.b |
To record amounts paid by one agency to another agency to reimburse for goods and services rendered on behalf of the reimbursing agency. Refer to Subsection 85.90.60.b.(1) |
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Dr. |
Cr. |
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Expenditures/Expenses (65XX) Object E |
xxx |
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Cash in Bank (1110) or |
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85.95.60.c |
The additional entry needed for Object S reimbursements to a budgeted proprietary fund type account to meet GAAP reporting requirements. Refer to Subsection 85.90.60.b.(3) |
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Dr. |
Cr. |
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Expense Adjustments/Eliminations (GAAP) (6525) Object S |
xxx |
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Revenue Adjustments/Eliminations (GAAP)
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xxx |
85.95.60.d | To record an interagency reimbursement received by a non-budgeted proprietary fund type account. Refer to Subsection 85.90.60.b.(3) | |||
Dr. |
Cr. |
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Cash in Bank (1110) or |
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Cash Revenues (3210) Revenue Source Code (0420) Charges for Services |
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