The situations in this section illustrate the accounting treatment of some typical interfund/interagency activities. These entries are for illustrative purposes only and should not be considered all-inclusive. Entries posted to GL Code Series 71XX "In-Process" in treasury and treasury trust accounts also require an entry from the Office of State Treasurer as illustrated below to clear the GL In-Process codes.

The entry would be reversed for In-Process debit amounts.

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In-Process (71XX)

xxx

Current Treasury Cash Activity (OST Only) (4310)

xxx

To record the transfer of a fund balance from a discontinued local account to the General Fund. For purposes of this example, assume there is cash as well as outstanding receivables and payables in the discontinued account and that the discontinued account is a governmental fund type account. Refer to Subsection 85.90.50.a.

Discontinued Account:

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Payables - Short-Term (51XX)
Cash Revenue (3210) or Noncash Revenue (3220)
Revenue Source Code (0679) Equity Transfers Out

xxx

xxx

Cash In Bank (1110)
Receivables - Short-Term (13XX)

xxx
xxx

General Fund - Basic Account (001):

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In-Process (71XX)
Receivables - Short-Term (13XX)

xxx
xxx

xxx

xxx

To record an operating transfer in. Refer to Subsection 85.90.50.b.

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Cash Revenue (3210) Revenue Source Code (0621) Operating Transfers In

xxx

To record an operating transfer out. Refer to Subsection 85.90.50.b.

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Cash Revenue (3210) Revenue Source Code (0622) Operating Transfers Out

xxx

Cash in Bank (1110) or
In-Process (71XX)

xxx

To record a special budgeted allocation transfer for an increase allocation to either the Salary and Insurance Increase Revolving Account (Account 406) or the Special Account Retirement Contribution Increase Revolving Account (Account 427). In this entry, the original disbursement was recorded as a cash expenditure to Object A or B in the agency's operating account. Refer to Subsection 85.90.50.c.

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xxx

Note: This is an in-house non-cash journal voucher entry only. Do not send it to the Office of the State Treasurer. Entries are reversed for a negative allocation.

Special allocation accounts are not used for allocations in the General Fund.  Instead, the allocation is made through an allocation appropriation.

General Fund:

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Current Period Clearing Account (9920)

xxx

Cash Expenditure (6510 Operating Appropriation)
Subobjects TA and TB

xxx

Cash Expenditure (6510 Allocation Appropriation)
Subobjects TA and TB

xxx

Current Period Clearing Account (9920)

xxx

Interfund/interagency services provided and used

To record amounts billed for goods and services delivered to another agency or account. Refer to Subsection 85.90.30.

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Due From Other Agencies (1354) or
Due From Other Funds (1353)

xxx

Revenue (32XX) Revenue Source Code (as appropriate)

xxx

To record receipt of amount previously billed for goods and services delivered to another agency or account. Refer to Subsection 85.90.30.

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Due From Other Agencies (1354) or
Due From Other Funds (1353)

xxx

To record liability for goods and services rendered by another agency or account. Refer to Subsection 85.90.30.

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Expenditures/Expense (65XX) (with appropriate sub-object)

xxx

Due To Other Agencies (5154) or
Due To Other Funds (5153)

xxx

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Due To Other Agencies (5154) or
Due To Other Funds (5153)

xxx

Cash in Bank (1110) or
In-Process (71XX)

xxx

Intra-agency reimbursements (Object T)

To record amounts received by an account other than a non-budgeted proprietary fund type account from another account to reimburse for goods and services rendered on behalf of the reimbursing account. Refer to Subsection 85.90.60.a.(1).

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Expenditures/Expenses (65XX) Object T

xxx

To record amounts paid by one budgeted account to another account to reimburse for goods and services rendered on behalf of the reimbursing account. Refer to Subsection 85.90.60.a.(1)

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Expenditures/Expenses (65XX) Object T

xxx

Cash in Bank (1110) or
In-Process (71XX)

xxx

The additional entry needed for an Object T reimbursements received by a budgeted proprietary fund type account to meet GAAP reporting requirements. Refer to Subsection 85.90.60.a.(1)

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Expense Adjustment/Eliminations (GAAP) (6525) Object T

xxx

xxx

To record an intra-agency reimbursement received by a non-budgeted proprietary fund type account. Refer to Subsection 85.90.60.a.(2)

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Cash Revenues (3210) Revenue Source Code (0420) Charges for Services

xxx

Interagency reimbursements (Object S)

To record amounts received by an account other than a non-budgeted proprietary fund type account in one agency from another agency to reimburse for goods and services rendered on behalf of the reimbursing agency. Refer to Subsection 85.90.60.b.(1)

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Expenditures/Expenses (65XX) Object S

xxx

To record amounts paid by one agency to another agency to reimburse for goods and services rendered on behalf of the reimbursing agency. Refer to Subsection 85.90.60.b.(1)

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Expenditures/Expenses (65XX) Object E

xxx

Cash in Bank (1110) or
In-Process (71XX)

xxx

The additional entry needed for Object S reimbursements to a budgeted proprietary fund type account to meet GAAP reporting requirements. Refer to Subsection 85.90.60.b.(3)

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Expense Adjustments/Eliminations (GAAP) (6525) Object S

xxx

Revenue Adjustments/Eliminations (GAAP)
(3225) Revenue Source Code (as appropriate)

xxx

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Cash in Bank (1110) or
In-Process (71XX)

xxx

Cash Revenues (3210) Revenue Source Code (0420) Charges for Services

xxx

Agency vendor payment revolving account

To record deposits of monies in the Agency Vendor Payment Revolving Account. Refer to Subsection 85.90.70.

Operating Account:

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Expenditures/Expenses (65XX) (with appropriate sub-object)

xxx

Cash in Bank (1110)

xxx

Agency Vendor Payment Revolving Account (720):

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To record disbursements from the Agency Vendor Payment Revolving Account. Refer to Subsection 85.90.70.

Agency Vendor Payment Revolving Account (720):

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Other Liabilities (5199)

xxx

In-Process (71XX)

xxx