Federal Assistance Reporting Policies and Procedures
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95.10 Federal Assistance Reporting Policies and Procedures |
95.10.10
June 1, 2016 |
Purpose of the policies |
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Chapter 95 establishes the federal reporting policies and procedures governing the accumulation of accounting data for preparation of the state of Washington’s Statewide Single Audit Report. The Federal Single Audit Act of 1984, most recently amended in 1996, establishes uniform requirements for audits of federal assistance and promotes the efficient and effective use of audit resources. In addition, the federal Office of Management and Budget (OMB) has published the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). The Uniform Guidance, which replaced the OMB A-133 Circular effective December 26, 2014, further delineates requirements for single audits of federal assistance. Under the provisions of the Act and Uniform Guidance, Washington has exercised the option to obtain a statewide Single Audit to satisfy the single audit requirements for federal assistance received and administered by all agencies of the State. The Office of Financial Management (OFM) utilizes Chapter 95 to compile the Schedule of Expenditures of Federal Awards and the Data Collection Form in accordance with OMB Uniform Guidance requirements.
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95.10.15
June 1, 2016 |
Authority for these policies |
The authority for these policies is RCW 43.88.160(1). The Uniform Guidance, §200.510 Financial statements, requires the state to report the total Federal Awards expended to be reported on the schedule of expenditures of Federal awards. Federal awards expended are determined in accordance with §200.502 of the Uniform Guidance. Federal awards, as defined in §200.38 of the Uniform Guidance, include Federal financial assistance that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity, or cost-reimbursement contracts under the Federal Acquisition Regulations that a non-Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity. Federal financial assistance is defined in §200.40 of the Uniform Guidance. |
95.10.20
June 1, 2016 |
Applicability of these policies |
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This chapter is applicable to all agencies of the state of Washington as defined in RCW 43.88.020(4) unless otherwise exempted by statute or rule. |
95.10.30
June 1, 2016 |
Federal revenues |
| 95.10.30.a |
Federal revenues are recorded in the Agency Financial Reporting System (AFRS) as follows:
With the exception of Revenue Source Code 0355, all federal revenues (Revenue Source Codes 0301-0399 plus 0546) are to be reported on the federal disclosure forms. Revenue Source Code 0355 - Federal Revenue - Non-Assistance includes receipts from a federal agency when a state agency provides vendor services and the related expenditures are charged to a federal expenditure authority code, or other receipts from federal agencies that are not classified as federal assistance, even though the related expenditures are charged to federal expenditure authority codes. Revenue Source Code 0355 facilitates the matching of federal revenues and expenditures for budget purposes. As for Revenue Source Code 03DS - Federal Revenue Distributions, distributions of reportable federal revenues need to be reported as expenditures of those program revenues on the applicable federal disclosure form. Revenue Source Code 03DS distributions applicable to revenues coded to Revenue Source Code 0355 should not be reported. |
| 95.10.30.b |
Accounting for federal assistance activity between state agencies When one state agency subgrants federal assistance to another state agency, the originating state agency records and reports the federal revenue and corresponding expenditure/expense using Object N “Grants, Benefits, and Client Services” for the amount paid to the subrecipient agency. The subrecipient state agency records program expenditures offset by an interagency reimbursement (Object S) for the moneys received from the original agency. This results in no net revenue or expenditure/expense to the subrecipient agency. |
| 95.10.30.c |
AFRS changes made after the disclosure forms are closed For federal revenue reporting purposes, if adjustments to federal revenues or expenditures are posted to AFRS subsequent to closure of federal disclosure forms, the agency is required to correct the applicable disclosure forms. Contact your assigned OFM Accounting Consultant to have the disclosure forms reopened if corrections are needed. |
| 95.10.30.d | Immaterial prior period adjustments and corrections Refer to Subsection 90.20.15.e. If a write-off of receivables involves federal revenues, agencies should contact their assigned OFM Accounting Consultant. |
95.10.40
July 1, 2019 |
Federal clusters |
| 95.10.40.a | Designation of clusters: | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
01 - Programs Not Clustered
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| 95.10.40.b |
Definition of clusters (includes CFDA numbers and federal programs): |
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