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085 - Office of the Secretary of State

Last Updated: 04/07/2025

Summary Financial Report for 2023-25 Biennium to Date

Dollars in thousands

All Funds Variance to Date
11,432 Underexpenditure
7.0% Underexpenditure

Planned vs. Actual Cumulative Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - GFS

Expenditure by Program

Program Estimate Actual Variance % Variance
Corporations 19,985 17,239 2,746 13.7%
Elections and Voter Services 36,316 30,743 5,573 15.3%
Administration and Operations 19,055 18,063 993 5.2%
Election Division - State Share 36,282 38,912 (2,630) (7.2%)
Archives and Records Management 16,951 14,198 2,753 16.2%
Productivity Board 1,842 619 1,224 66.4%
Special Programs 14,107 13,482 625 4.4%
State Library 18,167 18,018 149 0.80%
Work Study Students
Totals 162,705 151,274 11,433 7.0%

FTE

Program Estimate Actual Variance % Variance
Corporations 87 73 15 16.6%
Elections and Voter Services 67 54 13 19.9%
Administration and Operations 52 49 3 5.0%
Archives and Records Management 63 49 14 22.0%
Productivity Board 8 3 5 61.0%
Special Programs 13 10 3 23.1%
State Library 62 67 (4) (7.1%)
Work Study Students 0.10 (0)
Totals 353 305 48 13.6%

Expenditure by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 7,153 6,063 1,090 15.2%
General Fund State 101,955 100,658 1,297 1.3%
Other Funds Federal 3,442 2,171 1,270 36.9%
Other Funds Non-Appropriated 21,260 18,049 3,211 15.1%
Other Funds State 28,896 24,334 4,563 15.8%
Totals 162,706 151,275 11,431 7.0%

Revenue by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 7,153 5,700 (1,453) (20.3%)
General Fund State 94,480 89,652 (4,827) (5.1%)
Other Funds Federal 7,898 7,898
Other Funds Private/Local 536 978 443 82.7%
Other Funds State 54,392 53,625 (767) (1.4%)
Totals 156,561 157,853 1,294 0.83%

Revenue by Fund

Program Estimate Actual Variance % Variance
General Fund 101,633 95,352 (6,280) (6.2%)
Public Records Efficiency, Preservation & Access Acct 8,054 8,132 79 1.0%
Washington State Legacy Project, State Library, and Archives Account 536 978 443 82.7%
Special Wildlife Account
Charitable Organization Education Account 843 836 (7) (0.8%)
Washington State Library Operations Account 5,676 5,807 131 2.3%
WA State Library-Archives Building Acct 4,322 3,835 (488) (11.3%)
WA ST Atg Charitable Asset Prtcn Acct 1,416 1,504 89 6.3%
Secretary of State's Revolving Account 26,672 27,933 1,261 4.7%
Local Government Archives Account 6,507 4,723 (1,784) (27.4%)
Imaging Account 902 751 (151) (16.8%)
Election Account 8,002 8,002
Totals 156,561 157,853 1,295 0.83%

Deficit Fund Balance

Program BTD Balance Proj. Balance
Public Records Efficiency, Preservation & Access Acct (803) 642
Washington State Library Operations Account (193) (1,303)
Local Government Archives Account 262 (394)
Imaging Account 34 (89)
Performance Audits of Government Account (785) (4,296)