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085 - Office of the Secretary of State

Last Updated: 07/07/2025

Summary Financial Report for 2023-25 Biennium to Date

Dollars in thousands

All Funds Variance to Date
14,094 Underexpenditure
7.6% Underexpenditure

Planned vs. Actual Cumulative Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - GFS

Expenditure by Program

Program Estimate Actual Variance % Variance
Corporations 22,994 21,024 1,969 8.6%
Elections and Voter Services 40,546 35,035 5,511 13.6%
Administration and Operations 22,308 21,721 587 2.6%
Election Division - State Share 42,540 41,196 1,344 3.2%
Archives and Records Management 19,534 16,444 3,090 15.8%
Productivity Board 2,023 795 1,228 60.7%
Special Programs 14,560 13,873 687 4.7%
State Library 20,863 21,185 (322) (1.5%)
Work Study Students
Totals 185,368 171,273 14,094 7.6%

FTE

Program Estimate Actual Variance % Variance
Corporations 87 74 13 15.4%
Elections and Voter Services 67 54 14 20.3%
Administration and Operations 52 50 2 3.8%
Archives and Records Management 63 49 14 21.8%
Productivity Board 8 3 5 58.8%
Special Programs 13 10 3 23.1%
State Library 63 68 (5) (8.1%)
Work Study Students 0.10 (0)
Totals 353 308 45 12.8%

Expenditure by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 8,243 7,127 1,115 13.5%
General Fund State 115,748 111,262 4,486 3.9%
Other Funds Federal 3,682 2,373 1,309 35.5%
Other Funds Non-Appropriated 24,463 21,624 2,839 11.6%
Other Funds State 33,232 28,888 4,345 13.1%
Totals 185,368 171,274 14,094 7.6%

Revenue by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 8,243 6,364 (1,878) (22.8%)
General Fund State 109,076 104,962 (4,114) (3.8%)
Other Funds Federal 8,566 8,566
Other Funds Private/Local 625 1,031 407 65.1%
Other Funds State 63,678 63,793 115 0.20%
Totals 181,622 184,716 3,096 1.7%

Revenue by Fund

Program Estimate Actual Variance % Variance
General Fund 117,319 111,326 (5,992) (5.1%)
Public Records Efficiency, Preservation & Access Acct 9,396 10,829 1,433 15.3%
Washington State Legacy Project, State Library, and Archives Account 625 1,031 407 65.1%
Special Wildlife Account
Charitable Organization Education Account 961 945 (16) (1.6%)
Washington State Library Operations Account 6,269 6,567 298 4.8%
WA State Library-Archives Building Acct 4,834 4,399 (435) (9.0%)
WA ST Atg Charitable Asset Prtcn Acct 1,663 1,756 93 5.6%
Secretary of State's Revolving Account 31,820 32,885 1,065 3.3%
Local Government Archives Account 7,756 5,437 (2,318) (29.9%)
Imaging Account 980 870 (110) (11.2%)
Election Account 8,670 8,670
Totals 181,623 184,715 3,095 1.7%

Deficit Fund Balance

Program BTD Balance Proj. Balance
Washington State Library Operations Account (1,011) (1,539)
Secretary of State's Revolving Account 12,492 (1,757)
Local Government Archives Account 19 (188)
Performance Audits of Government Account (1,763) (2,830)