Director's Reviews
In This Section
About Director's Reviews
Need to withdraw your request?
Send your withdrawal request to: directorreview@ofm.wa.gov
WAC-357-49-010 details the actions for which individuals may request a Director’s review. The Director’s review is the first step in the appeal process. Director’s review decisions may be appealed to the Personnel Resources Board in accordance with Chapter 357-52 WAC.
NOTE: Salary is not an allocating criterion and cannot be considered for a Director’s Review.
The purpose of reviewing a position’s allocation
The purpose of a position review is to ensure the position’s designated job classification accurately reflects the duties performed by the incumbent.
A position’s allocation is based on the majority of work assigned to a position and performed by the incumbent.
Factors not considered:
- Volume of work
- Comparisons to other employees
- Employee’s expertise and training (unless legal requirement)
- Performance
- Ability to perform higher-level work
File your request online
Your can file your request online and receive your case number and process instructions immediately. Just make sure your email address is typed in the form correctly. Have the allocation letter from your employer in pdf format available to upload into the form. Upload the letter only. Other documents can be submitted later. It’s easy and fast!
Questions?
Please contact: directorreview@ofm.wa.gov
Process for a Director’s review of an allocation
| ACTION BY | ACTION |
|---|---|
| Employee | Requests a Director’s review and attaches a copy of the employer’s allocation determination letter. |
| Director’s review Office | Reviews the request for timeliness and asks parties for clarification, if needed. Sends acknowledgement letter to both parties, setting specific dates for exchanging exhibits. |
| Employer’s HR Office | Sends copies of the documents considered during the employer’s allocation review to the Director’s review Office and the employee. The documents are referred to as exhibits and are usually sent via email. |
| Employee | Reviews the exhibits. They may then submit additional exhibits, also via email, to the Director’s review Office, and to the employer’s human resources office. To avoid duplications, do not send in copies of exhibits already submitted by the other party. |
| Director’s Review Office | The Director’s designee or investigator conducts the review through written documentation; telephone conference; or in-person conference. Director’s determination issued; either party may appeal to the Personnel Resources Board (PRB). |
About the exchange of exhibits
After exhibits are exchanged for the Director’s review, both parties will submit all exhibits to the Director’s review Office.
The Director or designee may limit the number, scope and timing of exhibits.
Timeliness of filing for a director’s review
To ensure that a request for a Director’s review is filed timely, it must be filed within 30 days of the date on the employer’s allocation determination letter.
The Director’s Review Program date stamps all correspondence. The date filed is the date we receive the request for a director’s review in our office.
Rules regarding timeliness
WAC 357-13-080 requires an employee to request a Director’s review within thirty calendar days of being provided the results of a position review or the notice of reallocation. Most collective bargaining agreements (CBAs) contain similar language.
WAC 357-04-105 provides, in part, the following:
- . . . when the civil service rules require an . . . employee . . . to receive notice, the notice must be provided by personal delivery, United States mail, or by telephone facsimile transmission with same-day mailing of copies unless the specific rule requiring notice allows for alternative methods of providing notice such as electronic mail (“e-mail”), state mail service, commercial parcel delivery or campus mail service.
- . . . service of notice upon parties will be regarded as completed when personal delivery has been accomplished; or upon deposit in the United States mail, properly stamped and addressed; or upon production by telephone facsimile transmission of confirmation of transmission. When a specific rule allows alternative methods of service, service upon parties will be regarded as completed when it is actually received by the party to which notice is being provided.