Statewide Vendor/Payee Services
OFM maintains a central vendor file for Washington State agencies to use for processing vendor payments. This allows you, as a vendor, to receive payments from all participating state agencies by direct deposit, the state's preferred method of payment.
Statewide payee registration process
If you have received a remittance advice (a notification of direct deposit) find the field labeled “Deposit Date.” This is the date on which the deposit will actually be made to your bank. If it is past the deposit date, contact your bank, as sometimes it takes a bit more time for the bank to post the funds to your account once they are deposited. If you have not received your remittance advice, we suggest that you email us at PayeeRegistration@ofm.wa.gov. Include your SWV number and taxpayer identification number (employer ID number (EIN) or last four numbers of your Social Security number (SSN)) to help us find your payment.
Before we can begin direct deposit, we need to verify your account with the bank (we call it the prenote process). That process usually takes about two weeks.
If your payment is issued before the bank has verified your account, you will receive a check, sent to the address on the record. Or, if the bank cannot verify your account (for instance because of a wrong account number), you will receive a check.
If the bank notifies us during the registration (prenote) process that they cannot verify your account, such as due to is an issue with the account number or routing number, we will notify you by mail.
The Statewide Payee Desk only has access to the payment number and the amount of the payment. If you need more information about the payment, you will need to contact the agency for which you provided the services or products. The agency name and phone number are listed on the remittance advice in the “payment detail” section.
If you received a payment and did not receive a remittance advice, send an email to PayeeRegistration@ofm.wa.gov. Include the 6-digit payment number and the amount, as well as your SWV number.
The Statewide Payee Desk only has access to the payment number and the amount of the payment. If you need to know why the payment amount was different than you expected, you will need to contact the agency for whom you provided the services or products. The agency name and phone number are listed on the remittance advice in the “payment detail” section.
Please contact the Agency that made payment to you. You will find the contact information on the remit advice that was sent to you.
If you don’t have a remit advice, please contact us at 360-407-8180 x 5 with the following information.
- The 6-digit payment number
- The deposit date and the amount
- Which agency made the payment to you
- The Statewide Payee Number (SWV)
The Statewide Payee Desk cannot release bank account numbers over the phone. However, if you have your account number with you when you call, we can tell you if the deposit was made to that account and when.
Sometimes the checks stick to the envelope. Double-check the envelope to see if the check might still be there. If not, you will need to contact the agency that issued the check. The agency name and phone number are listed on the remittance advice in the “payment detail” section.
Email the Statewide Payee Desk at PayeeRegistration@ofm.wa.gov. Include the 6-digit payment number and your SWV number.
About Direct Deposits
Direct deposit automatically places your payment into your checking or savings account. It's convenient, secure, and saves trips to your banking center. It also saves money for taxpayers as it requires less processing.
It usually takes two to three business days for the deposit to get from our bank to yours. However, direct deposit is safer and saves a trip to the bank to cash a check.
You can sign up for direct deposit by completing the Statewide Payee Registration. If you are already registered with the Statewide Payee Desk and want to change your payment method to direct deposit, you can use the same form to request a change.
To change your deposit preference, send us an email from the email address that you gave us with your registration. In your email include your Statewide Vendor Number.
One to three business days before the payment is deposited, you will receive a notification of the pending deposit by email or U.S. mail. Once the deposit has cleared and the bank has posted it, you will be able to see the funds in your account.
About your payee registration process
You can register by completing the Statewide Payee Registration. As soon as we have recorded your registration, we will send you an email (If you provide an email on the registration form) confirming the registration and letting you know your Statewide Vendor Number.
You can change all of your registration information, payment and notification options by completing the Statewide Payee Registration.
Note that we will need to create a NEW registration for you if you are changing:
- The LEGAL NAME by which you report to the IRS
- The EIN or the SSN for the legal name
- The IRS reporting type for the legal name (corporation, LLC, sole proprietor, etc.)
You can use the same Statewide Payee Registration to request a new registration.
It typically takes three to five business days to process a registration form that is complete. You will receive an email from us as soon as the account has been set up (if you provide an email on the registration form).
You will receive an email from us as soon as the account has been set up (if you provide an email on the registration form). The email will include your Statewide Vendor Number. Or, you can search in the Statewide Vendor Lookup tool.
The Statewide Payee Desk can tell you if the account has been set up. For faster service have you SSN or EIN ready when you call 360-407-8180.
We do not change banking information over the phone for security reasons. To change your bank account information, you can complete a new Statewide Payee Registration.
About the security of your information
Your registration can be processed much faster if we have an email address to communicate with you. Your email address will not be sold or shared with others. We will use it only to:
- notify you that your account has been set up or changed
- send notification of direct deposit if you selected that option
- notify you if the bank is not able to verify your account when you register
The information you provide on the registration form will be used to make payments to you as a payee and in any related investigations of a violation of federal or state laws. This information is not intended for use by the State of Washington for any other purpose. Any information you provide (such as an individual's name, home address, home telephone number, social security number, bank or other financial account numbers) is a public record, and once it is provided may be protected from release under the Public Disclosure Act, Chapter 42.17 RCW. However, the information you provide may be disclosed if necessitated by legal processes such as subpoena or court order. If you believe information you provided is being used for a purpose other than what was intended when submitted, you should contact the Payee Helpdesk at 360-407-8180.