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State of Washington Classified Job Specification

CONTRACTS SPECIALIST 2

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CONTRACTS SPECIALIST 2
144G
Category: Financial Services

Definition

Performs the journey level of professional contract administration with responsibility in the negotiation and preparation of complex contracts, interagency agreements, leases and letters of understanding to provide or obtain services or goods for the agency, including technical contract support activities such as contract cost/price analysis, contract compliance administration or contract property administration.

Typical Work

Arranges for or performs an analysis of proposals for technical requirements and cost factors; requests regulation, policy or procedure changes or, if necessary, obtains special approval to deviate from regulations, policy or procedures; 

Negotiates with parties to any contract, agreement, etc., on terms and conditions establishing reasonable cost levels, equitable fees and profits, reporting dates and alternative proposals; coordinates the evaluation of bids and proposals with specialists who are concerned with the scope of the program; 

Obtains necessary signatures of parties to agreements; maintains a list of authorized contracts signatories; coordinates termination of agreements, contracts, etc., as necessary; 

Assures compliance with the terms of contracts and resolves problems concerning the obligations of either the State or private concerns; settles contractor claims; 

Proposes Department of Social and Health Services policy and procedures relative to contracts, agreements, etc.; 

Performs other duties as required.

Knowledge and Abilities

Knowledge of:  regulations, policies and procedures for preparation of contracts, agreements, etc.; business and professional services, practices and trends, sources of supply and cost factors, contract terminology and development. 

Ability to: deal with representatives of business, the professions and institutions, to agree on terms of contracts; assure compliance with terms of contracts, agreement, etc., and obtain timely delivery of goods or services at the most reasonable prices; coordinate contract negotiation work with efforts of other units in need of services if applicable; advise department offices and sections on contract terms and conditions.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field 

AND 

Two years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration. 

A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the experience and education.

Additional qualifying experience may be substituted, year for year, for the education.

A Master's degree in one of the above academic disciplines may be substituted for one (l) year of experience.

Class Specification History

New class Effective January 10, 1972
Revised effective March 26, 1976 Revises definition and title change (formerly Contracts Officer)
Revised effective April 30, 1976 Revises minimum qualifications
Revised April 13, 1979 Revises minimum qualifications
New class code: (formerly 46800) effective July 1, 2007
Revised DQs effective July 13, 2012.

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