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State of Washington Classified Job Specification


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Class Code: 115E
Category: Administrative Services


Provide technical assistance in the procurement of materials, services, supplies, and equipment. Perform routine purchasing duties in support of institution buying activities, such as securing price quotations and placing orders following prescribed procedures. Duties are performed within delegated purchasing authority from the institutional purchasing official.

Distinguishing Characteristics

Under general supervision, assist in the purchasing function for assigned commodity or client areas. Receive and verify client orders for goods. Obtain price and availability information from vendors. Within delegated purchasing authority, place orders. Arrange for delivery of goods.

Typical Work

Secure price quotations and delivery information on goods and services as directed; place orders following prescribed procedures;

Receive quotations and sealed bids from vendors; assist individuals who have been delegated purchasing authority at bid openings; recap bids and quotes from vendors; complete requisitions, extend and add figures, verify stock numbers and nomenclature;

Confer with vendors, clients, and other campus departments regarding shipping and receiving, and delivery of goods; prepare confirmation letters; arrange for adjustments of materials not conforming to purchase specifications;

Maintain, revise, and update commodity catalog, inventory and/or purchase order files;

Assist staff members and vendors with routine requests on requirements and specifications;

May perform duties using automated equipment such as video display terminals and micro-computers;

May advise customers on product specifications and develop requirements for non-stocked items;

May open bids publicly under specific direction from individuals who have been delegated purchasing authority; may have limited authority to prepare bid requests;

May process change orders or acknowledge routine contract changes;

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High School graduation or GED equivalent AND three years of clerical experience, two of which must include experience in a purchasing or closely related field


completion of two years college-level work with major study in business administration or purchasing management                                                           


an equivalent combination of training/experience.

Class Specification History

New Class: 2-7-73
Revised Class: 2-22-88
Revise class code (formerly 3125) and title (formerly Purchasing Assistant); adopted May 10, 2007, effective July 1, 2007.