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State of Washington Classified Job Specification


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Category: Education

Class Series Concept

Positions in this series perform professional librarian or archivist duties in the State Library and its library service sites, the State Archives, as well as libraries or archives within other agencies. Conduct bibliographic and informational searches, write manuals, technical bulletins, and training information, assist customers in locating information, assist in collection assessment, development, and preservation, conduct research projects and provide cataloging and indexing of library collections. Positions plan and implement strategic initiatives and perform analysis, design, development and/or support for large technology applications vital to program delivery.  In an archives, these positions may also collect, preserve, and facilitate public access to electronic and conventional government public records of historical, financial, or legal value.


Performs entry-level professional librarian duties. Positions perform basic library functions and provide professional level services. Provides day-to-day implementation of effective customer service, technical services and/or collection management. Assignments are structured to encourage the development of professional judgment and learn the full range and scope of library management functions conducted by the employing agency.

Typical Work

Selects materials to fill information subject requests from other libraries and assists customers with bibliographic tools; 

Performs advanced bibliographic and information searches, answers reference questions, confers on reference strategies with customers; 

Analyzes and resolves complex order and bibliographic problems; 

Locates, revises, updates and/or creates catalog records for review in local, regional, national or international databases using specific knowledge of appropriate cataloging rules, machine readable coding, and local practices; 

Analyzes, organizes, indexes, and describes materials such as manuscripts, clippings, slides digital collections, and photographs; 

Assists in providing technical and informational services to state agency and legislative clients for a special collection requiring research and summarization of findings; 

Manages indexing database program; 

Identifies binding styles, grain direction, methods of leaf attachment, and techniques of hand sewing signatures and pamphlets as part of the library’s conservation activities.

Knowledge and Abilities

Ability to use and explain information tools, facilities, and services; meet public and establish effective relationships; interact courteously with customers; work effectively in a team environment. 

Must possess fundamental knowledge and practice applications of professional level library principles.  Knowledge of cataloging and reference techniques.

Legal Requirement(s)

Some positions at the 1 level and all other positions must meet the provisions of WAC 300-12 “Certification of Librarians” and RCW 27.04.055 “Qualifications of Librarians-Rules-Fees.”

Desirable Qualifications

Positions require a Master’s degree in library science from an American Library Association accredited program and certification by the State Librarian authorized through the Office of the Secretary of State; or certification by professional portfolio as authorized through the Office of the Secretary of State. 


A Bachelor’s degree which includes an equivalent to 30 quarter hours in library science; and two years of experience in the functional operations of a library. 


An accredited associate degree in library technology and four years of experience in the functional operations of a library. 


Six years of experience in at least two of the functional area’s (i.e. circulation, reference, interlibrary loan, serials, media service, government publications, and acquisitions) of a library.

Class Specification History

New class, replaces 25100 Library Information Associate; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007. .

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