State of Washington Classified Job Specification
PROCUREMENT & SUPPLY SPECIALIST 4
Designated purchasing expert of an agency, institution, facility, college or university working under administrative direction. This level works independently with business executives, legislative staff and agency or institution executive management. Exercises independent signing authority.
Position has authority to modify and adapt purchasing procedures and/or processes to accommodate specialized or unusual acquisitions; prepares and develops original contract terms, develops analytical tools and procedures to assess and ensure vendor contract compliance. Coordinates purchasing activities with clients to develop specifications used in procurement of commodity; resolves vendor performance problems.
Performs market analysis and customer needs assessment studies to identify new contracting possibilities.
Develops and implements strategic direction of contract development.
Exercises authority to independently make decisions with major fiscal impact.
Determines appropriate course of action/procurement methodology including but not limited to competitive bids, sole source acquisitions, requests for proposal or direct negotiations.
Originates and chairs multi-agency client committees and evaluates input relative to specification development and contract award;
Originates and finalizes competitive solicitations documents, incorporating necessary steps to finalize contracts for long term agreements and/or one time purchases.
Directs the selection of interested and qualified vendors for bid distribution.
Analyzes and evaluates returned bids or proposals and determines compliance with contract requirements, including but not limited to technical specifications, life cycle costing, the Environmental Protection Agency’s recycled content guidelines, instate reciprocity, minority and women business enterprise participation and price.
Assists suppliers in achieving Minority and Women Business Enterprise goals.
Rejects bids that do not meet bid requirements.
Directs corrective action as required, including negotiations to correct performance, price adjustments or contract terminations.
Performs duties of Procurement and Supply Specialist 3;
May administer OFM relocation policy for client agencies and contractors. Provides guidance and instruction outlining policy in audit procedures pertaining to relocation charges, performs audit procedures initiating overcharge claims or rebilling procedures on incorrect carrier billings; initiates employee chargeback/invoice to client agency to advise them of appropriate billing amounts.
Performs other work as required.
Knowledge and Abilities
Ability to: Establish and maintain effective working relationships with suppliers, customers, fellow employees and the public; adapt rapidly to changing market conditions and/or customer needs; work effectively with automated procurement systems; develop and lead user committees that aid in development of contract specifications or contract dispute resolution; prepare and interpret complex specifications and award criteria; analyze bids or proposals submitted by suppliers and determine award; prepare, maintain and interpret procurement and contract statistics and management reports.
A Bachelor's degree involving major study in business administration, or closely allied field
three years of experience in large scale procurement, stock control, receipt, storage and issue functions in either government or business.
Full-time experience as a purchasing professional will substitute for the desired qualification on a year-for-year basis.