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State of Washington Classified Job Specification

PROCUREMENT & SUPPLY SPECIALIST 2

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PROCUREMENT & SUPPLY SPECIALIST 2
114F
Category: Administrative Services

Definition

Plans, coordinates, and performs procurement of services, supplies, materials, parts and equipment for an agency, institution or facility or on behalf of client agencies, institutions, colleges and universities in accordance with state laws and requirements. Maintains inventory and accountability functions of purchased items or services.

Distinguishing Characteristics

Under general supervision, conducts purchasing projects for specialized commodity areas. Activities include analysis of bids for multi-commodity purchase contracts and/or procurement of products, development of specifications and analysis of bids for products and services. Resolves vendor performance problems.

Typical Work

Prepares and implements the agency’s or institution’s procedures relative to supply functions; collects and evaluates supply and equipment usage data; projects departmental supply needs; determines optimum stock levels, maximum authorizations, standard unit pack, and reorder points;

Assists in coordination or is responsible for maintenance of equipment registers and master inventory records;

Receives, examines and determines need for, and adequacy of, requisitioned items and approves requests or makes appropriate recommendations dependent upon availability of funds or other considerations;

Determines that specifications are adequate for commodities used; determines available sources of supply;

Analyzes bids for compliance with bid specifications with complex variables;

Devises evaluation tools to assist clients in selection of alternate products;

Conducts research for new sources of supply; locates and contacts vendors and suppliers;

Analyzes history of performance by suppliers and quality of goods and services;

Arranges for, conducts and/or directs tests and product sampling to ensure compliance with specifications;

Negotiates services, base agreements and contracts as directed;

Interviews vendors, business representatives and departmental/institutional officials regarding purchasing in assigned commodity areas; provides information in response to inquiries;

Assists in coordination of transfers of excess supplies and equipment to, from, and between departments, facilities, institutions, and/or agencies;

Performs duties of Procurement and Supply Specialist 1;

Performs other work as required.

Knowledge and Abilities

Knowledge of: supply and equipment procurement, utilization, and accountability; large scale stock control, including procedures and techniques for determining and maintaining levels of supply; inventory records, both automated and manual.

Ability to: assist in coordination and supervision of supply and equipment procurement, stockage, utilization and control; devise efficient operational procedures; apply industry-standard inventory control procedures; prepare clear, concise reports; establish and maintain effective working relationships with others.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor’s Degree in Business Administration, Public Administration, procurement, logistics, supply management or closely allied field;

OR

An Associate of Arts Degree in Purchasing Management, Business Administration or closely allied field AND two years of full-time purchasing experience

OR

Two years of experience as a Procurement and Supply Specialist 1.

Full-time experience as a purchasing professional will substitute on a year-for-year basis.

Class Specification History

New class, consolidates 3120 Buyer II, 77910 Equipment Parts Specialist, and 77960 Supply Officer 1; adopted May 10, 2007, effective July 1, 2007.

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