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MyPortal - my team calendar

Use this procedure to view absences and anniversary dates of your team in a calendar view. In addition to viewing absence and anniversary date information for your direct and indirect reports, you can view absence and anniversary date information for peers within your organizational hierarchy structure.

Step 1

Click on My Team Calendar.

Screen shot of My Portal with My Team Calendar tile highlighted

Step 2

You will default to the Colleagues tab. View high level absence information for your peers within your organizational hierarchy structure.

screen shot of My Team calendar window with Colleagues tab selected

You can see your colleagues, direct employees and indirect reports in My Team Calendar.

If you are seeing direct reports listed on the colleagues tab, contact your HR office to ensure your position is set up as a chief position in the org structure in HRMS.

The colleagues are based on the agencies org structure (using the chief/manages relationship). An employee’s colleagues would be their peers that report to the same supervisor.

Title of the job displayed is your job class and not the position.

Step 3

Click on the Direct Reports tab to see high level absence and anniversary dates for your direct reports. 

screen shot of My Team Calendar window with Direct Reports tab selected

STEP 4

Click on the Indirect Reports tab to see high level absence and anniversary dates for your indirect reports.  

screen shot of My Team Calendar window with Direct Reports tab selected

Step 5

(Optional) Create your own calendar view by clicking on the plus sign. Enter a title for your view in the Description field. Select from the three templates Colleagues, Direct Reports and Indirect Reports and Click Add View. 

screen shot of View Definition dialog box with Add View button highlighted

Select the people whom you want to include in your personal view.

screen shot of Adjust "Test" dialog box

You will be able to see the Test tab and it will ask to hide or show the employees you would like to have on the tab.

screen shot of My Team Calendar with Test tab selected

Step 6

Use the Search field to search employees in the template by first or last name.

Screen shot of My Team Calendar window with Test tab selected and Search box highlighted

You can also select only absent or available employees using the drop down list next to the search box.

Screen shot of My Team Calendar window with Direct Reports tab selected and Employees box highlighted

Step 7

Click the Show Legend button to view the calendar display values.

Screen shot of  Legend dialog box

Step 8

Adjust who you want to see on your view by clicking the “Show Personalization” button and clicking OK. You can adjust the view by hiding or removing the employees from the view.

Screen shot of  Adjust "Test" dialog box

You can only remove employees from your custom tab. Employees can only be hidden on the Colleagues, Direct Reports or Indirect Reports tabs.

Step 9

Click the plus sign on the Adjust View dialog box to add employees to your view.

Screen shot of  Adjust Test dialog box with Add button highlighted

Step 10

Click Delete View to delete your customized view.

Screen shot of  Adjust Test dialog box with Delete View button highlighted

Step 11

A Delete confirmation pop-up will display “Do you really want to delete view [View Name]?” Click OK.

Screen shot of Confirmation dialog box with OK button highlighted

The view will be deleted and you will return to the My Team Calendar page.

Date Updated
05/14/2020
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