Your agency’s Agency Administrator(s) can add agency user(s).

You may also reach out to your agency’s Statewide Accountant for assistance. Their contact information can be found at the Statewide Accountant or Statewide Payroll Advisor page.

A user can be given Edit access or View access. Edit access allows a user to enter/edit/change data in the disclosure forms for their agency. Users with View access cannot enter/edit/change data.

To designate or remove an Agency Administrator, agencies must complete the Disclosure Forms Security Administrator form, have it signed by their agency director or designee, and submit it to OFM Accounting at ofmaccounting@ofm.wa.gov.

OFM will then set up the designated Agency Administrator(s).

The logon screen provides security for the Disclosure Forms. To login, enter your user ID (generally your email address), agency number (four characters) and password (case sensitive) then click the “Login” button.

Click the “Forgot User ID” link on the logon screen to request your user ID. On the Forgot User ID screen enter your email and agency number and then click “Submit”. When the information is validated, you will receive an email notification of your User ID.

Click the “Forgot Password” link on the Logon screen. On the Forgot Password screen enter your user ID and your agency number and click “Submit”. When the information is validated, a temporary password will be sent to the email address on the Disclosure Form user account.

Note: Your Agency Administrator does not know and cannot view your password, but they can reset your password for you.

A valid password must be:

• At least eight characters long.
• Contain a special character such as ! # $ % () * + , – . / ; : = ? @ [ \ ] ^ _ ‘ { } \ |~
• Contain two of the following three items:
  • Upper case letter
  • Lower case letter
  • Number
• And cannot contain the user’s last name, first name or user ID.

The Disclosure Form application is typically open from July to September, but this can vary from year to year. Once open and available for agency use, data may be entered into the Disclosure Form application between:

• 6:30 a.m. – 7:30 p.m.: Monday through Friday
• 7:00 a.m. – 7:30 p.m.: Saturday
• 7:00 a.m. – 1:00 p.m.: Sunday

The AFRS data within the Disclosure Form application is updated nightly (Monday – Friday). The updated AFRS data is displayed in the disclosure forms the following working day. (Tuesday’s data will be displayed in the application Wednesday).

Data shown in the Disclosure Form application for Saturday, Sunday, and Monday is as of Friday night as the application is not updated over the weekend.

For assistance, please contact your agency’s Statewide Accountant. Their contact information can be found at the Contact page.