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State of Washington Classified Job Specification

SECRETARY LEAD

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SECRETARY LEAD
100U
Category: Administrative Services

Definition

As the designated lead worker, assigns, instructs and checks the work of lower level staff and performs the duties of Secretary Senior including complex secretarial duties such as independently planning, organizing and prioritizing work, monitoring and evaluating budget(s) status and initiating corrections, developing travel itineraries, compiling reports, studies, applications, and developing, modifying and/or maintaining data base management, office record keeping, or filing system(s). Positions establish office procedures, standards, priorities, and deadlines, coordinate office operations, initiate action to ensure work unit and/or office goals are met, and have frequent contacts with clients, the public, staff members from other departments, students, and faculty.

Assignments and projects are of a complex nature. Independent performance of complex secretarial assignments requires substantive knowledge of a variety of regulations, rules, policies, procedures, processes, materials, or equipment. Problems are resolved by choosing from established procedures and/or devising work methods. Guidance is available for new or unusual situations. Deviation from established parameters requires approval. Work is periodically reviewed to verify compliance with established policies and procedures.

Typical Work

Coordinates office operations;

Regularly assigns, instructs and checks the work of others as a significant portion of overall delegated responsibilities;

Performs the duties of Secretary Senior;

Performs other duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Positions typically require high school graduation or equivalent and two years of increasingly responsible office experience requiring keyboarding or typing and including experience directing the work of others.

Class Specification History

New class consolidates 01022 Secretary Lead, 2246 Secretary Lead; effective June 1, 2005.
Revise class. Revises class code (formerly 100P), adopted May 10, 2007, effective July 1, 2007.

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