Statewide Registration Services

In Washington State, a Statewide Vendor Number (SWV number) is a unique identifier issued by the Office of Financial Management (OFM) that enables a person or business to receive payments from state agencies.

Vendor registration is not a new process. You may have been paid because certain agencies have a separate payment system.

If an email is provided, your statewide vendor number will be emailed to you. Additionally, you can use the vendor look up at the Statewide vendor number lookup page.

Submit a new registration form. You can either complete the Supplier Registration Web Form electronically using DocuSign™ with a digital signature or complete the PDF Supplier Registration Form manually.

Please contact the agency that you are working with for further assistance. Statewide registration does not process payments.

If you are unsure of who to contact, please see our Agency assignments as a starting point.

Contact statewide registration at 360-407-8180 and we will do our best to find additional information for you.

DocuSign™ is used to securely upload, sign and return documents digitally. You no longer need to print, sign, scan, and email confidential documents.

Use the “Electronic Supplier Registration Web Form” link and complete the form following the prompts to provide your legal name, taxpayer identification number, and contact information. Sign the form electronically using DocuSign™, and the system will submit it to us.

Your registration can be processed much faster if we have an email address to communicate with you. Email information will not be sold or shared with others. We will use it only to:

• notify you that your supplier record has been set up or changed
• send notification of direct deposit if you selected that option (remittance advice)
• notify you of any proposed changes to your vendor record

The information you provide on the direct deposit form will be used to make payments to you as a payee and in any related investigations of a violation of federal or state laws. This information is not intended for use by the State of Washington for any other purpose. Any information you provide (such as an individual’s name, home address, home telephone number, social security number, bank or other financial account numbers) is a public record, and once it is provided may be protected from release under the Public Records Act, Chapter 42.56 RCW. However, the information you provide may be disclosed if necessitated by legal processes such as subpoena or court order. If you believe information, you provided is being used for a purpose other than what was intended when submitted, you should contact Statewide Registration at 360-407-8180.

Complete the Supplier Registration form electronically (paperless) using DocuSign™ and submit with a digital signature.

– OR – print and manually submit your Supplier Registration Form.

Your Statewide Vendor Number will be emailed to you using the information provided on your registration form.

Complete the Supplier Registration form electronically (paperless) using DocuSign™ and submit it with a digital signature.

– OR – print and manually submit your Supplier Registration Form.

In Part B, Section 3, we recommend that you select Lived Experience – Class 1 for community members who are receiving a stipend and have lived experience.

You would select the option corresponding to how you file your taxes with the IRS.

• If you are a community member class 1, see question 13.
• If you are a DCYF provider with an SSPS or Merit number, please refer to section 7.
• If you file as a tax-exempt entity, please provide a copy of your tax exemption letter.

Part B, Section 2 is not mandatory. Complete it only if you are operating as a business entity other than your legal name; otherwise, leave this section blank.

Yes. Part B, boxes 5 and 6 are part of a substitute W9 and these fields are required, even if they are the same as your contact information in Part A.

Direct deposit automatically places your payment into your checking or savings account. It’s convenient and secure. It is also the State’s preferred method of payment.

You can print and manually submit your Supplier Direct Deposit.

Or you can complete the Supplier Direct Deposit form electronically and submit with a digital signature via DocuSign™.

If you are completing a registration form for the first time and would like direct deposit, submit the two forms at the same time and they will be processed. A vendor number will be assigned.

Before we can begin direct deposit, we need to verify your account with the bank. This process usually takes about seven business days. If your payment is issued before the bank has verified your account, you will receive a check, which will be sent to the address on file. Should the bank notify us that your account cannot be verified, we will get in contact with you.

If you have not received a notice from us, indicating that your account cannot be verified, your direct deposit will be activated after seven business days.

Contact statewide registration at 360-407-8180 and we can assist you in looking up your payments. Our business hours are 8:30am to 4:30pm.

Note: we are closed between 12 pm and 1:00 pm.

Please complete the Supplier Direct Deposit. Indicate in Part B that you wish to receive a check in the mail. Or you can complete the Supplier Direct Deposit Web Form with a digital signature via DocuSign™ and select the “Check in US Mail” option in Part B.

A change form is required when you move to a new address, add / delete a DBA, or need to change any contact information.

It typically takes three to five business days to process a change form that is complete and accurate. Please do not submit duplicates as it increases processing time.

You may print and manually submit your Supplier Change Form.

Or you can complete the Supplier Change Form electronically and submit with a digital signature via DocuSign™.

For more information on changing your record, please go to the Supplier Change Form Instructions page.

It typically takes three to five business days to process a change form. You will receive an email / mail requesting that you confirm the changes to your supplier record. After the changes have been made, you will receive an email indicating that your record has been updated.

No. Your provider number is established by the Department of Children, Youth and Families (DCYF). Your statewide vendor number is established by the Office of Financial Management (OFM) and allows you to be paid by Washington State agencies.