Statewide Vendor/Payee Services

Complete the Supplier Registration form electronically (paperless) using DocuSign™ and submit with a digital signature.

– OR – print and manually submit your Supplier Registration Form (0.7MB) in PDF.

Your Statewide Vendor Number will be emailed to you using the information provided on your registration form.

Complete the Supplier Registration form electronically (paperless) using DocuSign™ and submit it with a digital signature.

– OR – print and manually submit your Supplier Registration Form (0.7MB) in PDF.

In Part B, Section 3, we recommend that you select Lived Experience – Class 1 for community members who are receiving a stipend and have lived experience.

An email will be sent letting you know your Statewide Vendor Number (if an email is provided on the completed forms).

You can use the vendor look up at the Statewide vendor number lookup page.

Submit the Supplier Registration form electronically (paperless) using DocuSign™.

Or complete a new Supplier registration form (0.7MB) in PDF.

If you have any questions about Past/Present/Future payments, please contact the Agency that you are working with.

If you are unsure of who to contact, please see our Account Payable Contact List (16KB) as a starting point.

Please call us at 360-407-8280 ext 5 for further assistance. Please have your Statewide Vendor Number and your bank account number when you call.

DocuSign™ is used to securely upload, sign and return documents digitally. You no longer need to print, sign, scan, and email confidential documents.

For more information please visit: Submitting forms with DocuSign™ (1MB).

Use the DocuSign™ version when submitting registration forms. For guidance see: Submitting forms with DocuSign™ (1MB).

If you receive a ‘Voided’ email, that means you did not finish signing the form. All unfinished/unsigned forms will be voided after 24 hours. Please complete your form again.

Your registration can be processed much faster if we have an email address to communicate with you. Your email address will not be sold or shared with others. We will use it only to:

• notify you that your Statewide Vendor Payee record has been set up or changed
• send notification of direct deposit if you selected that option
• notify you of any proposed changes to your vendor record

The information you provide on the direct deposit form will be used to make payments to you as a payee and in any related investigations of a violation of federal or state laws. This information is not intended for use by the State of Washington for any other purpose. Any information you provide (such as an individual’s name, home address, home telephone number, social security number, bank or other financial account numbers) is a public record, and once it is provided may be protected from release under the Public Records Act, Chapter 42.56 RCW. However, the information you provide may be disclosed if necessitated by legal processes such as subpoena or court order. If you believe information you provided is being used for a purpose other than what was intended when submitted, you should contact the Statewide Payee Registration Unit at 360-407-8180 ext 5.

Direct deposit automatically places your payment into your checking or savings account. It’s convenient and secure.

• You can print and manually submit your Supplier Direct Deposit (1.3MB) form in PDF.
• Or you can complete the Supplier Direct Deposit form electronically (paperless) using DocuSign™ and submit with a digital signature.

If you are completing a registration form for the first time and would like direct deposit, submit the two forms at the same time and they will be processed. A vendor number will be assigned.

• Before we can begin direct deposit, we need to verify your account with the bank. This process usually takes about five-to-seven business days.
• If your payment is issued before the bank has verified your account, you will receive a check, sent to the address on the record.
• If the bank notifies us that they cannot verify your account, we will notify you.

• Please complete the Supplier Direct Deposit (1.3MB) form in PDF. Indicate in Part B that you wish to receive a check in the mail.
• Or complete the Supplier Direct Deposit Web Form with a digital signature using DocuSign™ and select the “Check in US Mail” option in Part B.

• Print and manually submit your Supplier Change Form (2.3MB) in PDF.
• Or you can complete the Supplier Change Form electronically (paperless) using DocuSign™ and submit with a digital signature.
• For more information on changing your record, please go to the Changing Your Supplier Registration page.

• It typically takes five-to-ten business days to process a change form.
• You will receive an email/mail requesting confirmation of changes to your vendor record.

The SSPS statewide vendor and Direct Deposit Registration forms are for DCYF child-care providers, licensed child care centers, foster care and adoption support providers for direct deposit payments from the Department of Children, Youth, and Families Social Service Payment System (SSPS). For more information, please see the DCYF SSPS Direct Deposit webpage.

The Early Learning Statewide vendor and Direct Deposit Registration forms is used for DCYF early learning providers who are eligible to receive an early learning education and quality improvement awards, incentives or training reimbursement from the Department of Children, Youth, and Families. For more information, please see the DCYF SSPS Direct Deposit webpage.