What’s new?  All SHR enterprise forms have been updated for accessibility. Employers are strongly encouraged to us the current versions posted here. For questions or concerns regarding any of the forms listed, please email rules@ofm.wa.gov.

Tips for best experience:

• Download and use Acrobat Reader for the best experience when filling out PDF forms.
• Download Word versions of forms to your computer before completion

Job seeker forms

• Washington State Employment Application (PDF file) (11/18/24)
• General Government Transition Pool (GGTP) Application (PDF link) (5/7/24)
• Layoff-GGTP Employment Preferences (PDF link ) (5/7/24)

Employee forms

• Employee Affirmative Action and Demographic Data Profile Form (PDF file) (4/9/25) - Read more about this form
• ITPS Position Review Request Guide (Word file) (10/7/2024)
• ITPS Position Review Request-Supervisor Portion PDF file (1/2/25) Word (2/19/25)
• ITPS Position Review Request-Employee Portion PDF file (11/7/24) Word (2/19/25)
• IT Work Assessment Form (PDF file) (11/8/24)
• IT Work Assessment Guide (Word file) (8/26/24)
• Leave Request (PDF file) (Rev. 11/8/24)
• Overtime/Premium Pay Request and Authorization (PDF file) (Rev. 11/8/24)
• Position Review Request-Employee Portion PDF file (Rev. 11/8/24) Word (2/20/25)
• Position Review Request Guide (Word file) (Rev. 10/11/24)
• Position Review Request-Supervisor Portion PDF file (11/8/24) Word (2/20/25)
• Request for Director's Review (PDF file) (11/8/24)
• Shared Leave Donation (PDF file) (Rev. 11/15/24)
• Shared Leave Request (PDF) (Rev. 11/15/24)
• Time and Attendance Record (PDF file) ( Rev. 11/19/24)
• Time and Attendance Record (Excel file) ( Rev. 11/26/24)
• Tuition Reimbursement Request and Authorization Form (PDF file) (Rev. 11/19/2024)

Manager HR forms

• Assessment of Observed Job Performance PDF (12/27/24) 
• Classification & Compensation Needs Assessment PDF file (12/30/24) Word (12/30/24)
• Employee Payroll Records Transmittal (PDF) (Rev. 4/4/25)
• Personnel File Transmittal/Receipt Verification (PDF) (1/27/25) (New)
• Group C Assignment Pay Request (PDF file) (3/1/24)
• Hiring Freeze Exemption and Exception Evaluation (PDF file) (12/30/24)
• HRMS Non-Employee Groups (PDF file) (1/27/25)
• IT Professional Structure Consultation Request (PDF) (4/1/24)
• Job Analysis Summary: PDF file (12/9/24), Word file (Rev. 11/21/24)
• Job Analysis Record (PDF) (Rev. 11/18/24)
• Job Analysis Record Instructions (Word file) (6/28/24)
• Job Class Creation/Modification Request (PDF file) (12/12/24)
• OFMDES Guidelines for Sexual Harassment Prevention Training (Word file) (12/27/23)
• Washington State Minimum Wage Overtime Eligibility Review and Recommendation (PDF file) (12/10/24)
• WMS Salary Administration Policy Review Request: PDF file (11/27/24), Word file (12/2/24)
• Washington Workforce Analytics User Access (PDF) (12/27/24)

Performance and Development Plan (PDP)

• Performance and Development Plan Evaluation: PDF file (11/19/24), Word file (12/2/24)
• Performance and Development Plan Expectations: PDF file (11/19/24), Word file (12/4/24)
• Performance and Development Plan Instructions for Statewide Standard Forms (Word file) (Rev. 12/3/24)
• PDP Evaluation - Alternate Version: PDF file (Rev. 1/7/25)
• PDP Expectations - Alternate Version: PDF file (Rev. 1/7/25)
• PDP Users Guide (PDF file) (1/22/25)

Position description forms

• Exempt Position Description: PDF File (2/5/25), Word file (4/3/25)
• Information Technology Position Description Guide (Word file) (12/3/24)
• Information Technology Position Description: PDF file (rev. 12/16/24), Word file (11/26/24)
• In-Training Plan Designation (PDF file) (12/4/24)
• WGS Position Description (non-management): PDF file Requires Acrobat Reader, (12/23/24),  Word file Please download form to complete Word file (2/19/25)
• WGS Sample Position Description (PDF file) (12/31/24)
• WMS Position Description: PDF file (2/5/25), Word file (4/3/25)
• WMS Sample Position Description Word File (12/27/24)
• WMS Position Evaluation Summary (PDF file) (12/6/24) Word file (4/7/25)
• WMS Review Request (PDF file) (12/10/24) Word file (4/7/25)
• Position Description Guidance (Web link)
• Essential Functions Guidance (Web link)
• State Officials' Position Description: PDF file (Rev. 12/13/24),  Word file (12/4/24)
• State Official's Position Description Guidance Document (Word file) (1/2/24)

Telework Resources

• Remote Office Ergonomics Process and Flow (Word file) (8/26/24)
• Ergonomic Checklist for Employees and Supervisors (PDF file) (11/19/24)
• Telework Ergonomic Self-Assessment (PDF file) (11/20/24)
• Recommended Equipment for Different Levels of Telework (Word file) (10/7/2024)
• In-State Telework Agreement Form (PDF file) (11/20/24)
• Out-of-State Telework Agreement Form (PDF file) (11/20/24)