Office of the Secretary of State
| Average Annual FTEs | Near General Fund State | Other Funds | Total Funds | |
|---|---|---|---|---|
| (Dollars in Thousands) | ||||
| Current Budget | 299.6 | 52,080 | 70,821 | 122,901 |
| 2021-23 Maintenance Level | 299.6 | 53,352 | 71,772 | 125,124 |
| Difference from 2021-23 Original | 0.0 | 1,272 | 951 | 2,223 |
| % Change from 2021-23 Original | 0.0% | 2.4% | 1.3% | 1.8% |
2022 Policy Other Changes |
||||
| Elections Security Operations Team | 0.50 | 613 | 0 | 613 |
| Combating Election Misinformation | 1.0 | 5,000 | 0 | 5,000 |
| Website Update and Hosting Services | 0.0 | 280 | 0 | 280 |
| Digitize Legislative Records | 1.5 | 0 | 315 | 315 |
| Nonprofit and Charities Education | 1.0 | 0 | 466 | 466 |
| Automating State Library Collection | 5.5 | 0 | 2,525 | 2,525 |
| Continuity of Critical Operations | 0.0 | 303 | 407 | 710 |
| Voting in Jails | 0.0 | 628 | 0 | 628 |
| TVW Equipment Reimbursement | 0.0 | 0 | 405 | 405 |
| 2022 Policy Other Changes Total | 9.5 | 6,824 | 4,118 | 10,942 |
2022 Policy Comp Changes |
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| State Employee Benefits | 0.0 | 2 | 4 | 6 |
| WFSE General Government | 0.0 | 103 | 181 | 284 |
| Rep Employee Health Benefits | 0.0 | 1 | 0 | 1 |
| Non-Rep General Wage Increase | 0.0 | 226 | 411 | 637 |
| PERS & TRS Plan 1 Benefit Increase | 0.0 | 8 | 15 | 23 |
| 2022 Policy Comp Changes Total | 0.0 | 340 | 611 | 951 |
2022 Policy Central Services Changes |
||||
| Archives/Records Management | 0.0 | 1 | 1 | 2 |
| Legal Services | 0.0 | 8 | 12 | 20 |
| CTS Central Services | 0.0 | 19 | 26 | 45 |
| DES Central Services | 0.0 | 24 | 32 | 56 |
| OFM Central Services | 0.0 | 145 | 208 | 353 |
| 2022 Policy Central Services Changes Total | 0.0 | 197 | 279 | 476 |
| Total Policy Changes | 9.5 | 7,361 | 5,008 | 12,369 |
| 2022 Policy Level | 309.1 | 60,713 | 76,780 | 137,493 |
| Difference from 2021-23 Original | 9.5 | 8,633 | 5,959 | 14,592 |
| % Change from 2021-23 Original | 3.2% | 16.6% | 8.4% | 11.9% |
Policy Changes
DES Central Services
Adjustments are made to reflect each agency’s anticipated share of charges from the Department of Enterprise Services for campus rent, parking, security and contracts; capital project surcharges; financing cost recovery; public and historic facilities; real estate services; risk management services; personnel service rates; the Perry Street and Capitol Campus child care centers; small agency services; and the department’s enterprise applications. See the 2021-23 Budget Instructions for allocation methodologies. (Secretary of State's Revolving Acct - Non-Appropriated, Local Government Archives Account - State, General Fund - State, other funds)
WFSE General Government
The collective bargaining agreement includes a general wage increase of 3.25% for fiscal year 2023 and a lump sum payment for employees who were employed continuously starting on or before July 1, 2021 through June 30, 2022. (Local Government Archives Account - State, General Fund - State, Public Records Efficiency, Preserva - State, other funds)
Elections Security Operations Team
The Office of the Secretary of State is responsible for supervising all state and local elections and ensuring the security of voting systems. In response to growing cyber threats facing the state's election system, the agency created a security operations center to provide security services to both state and county elections officials using one-time federal grant funding. This federal grant funding ends in April 2023. These additional resources will ensure that enhanced elections security training, testing and monitoring continues into the future, maintaining public confidence in voting and voting security. (General Fund - State)
Combating Election Misinformation
The influx of misinformation during and after the 2020 general election created a greater expectation for the Office of the Secretary of State to monitor and address numerous false narratives concerning elections and voting in Washington state. Since the election results were certified in December 2020, misinformation has continued to spread, furthering the need for monitoring and clarifying election information. To effectively address false narratives, funding is provided for dedicated resources to monitor, coordinate responses, and assist in the production of educational materials to be used in a variety of mediums. (General Fund - State)
Website Update and Hosting Services
The agency's current website operates on a legacy system that has reached its end of life and no longer serves the diverse needs of the office or its stakeholders. Funding is provided for the agency to work with Consolidated Technology Services to redesign, develop and migrate its website to cloud hosting services. (General Fund - State)
Digitize Legislative Records
To ensure the long-term preservation and accessibility to the Legislature’s audio recordings, funding is provided to the Office of the Secretary of State to digitize, process, index and post legislative records for online public access. (Public Records Efficiency, Preserva - State)
Nonprofit and Charities Education
Expenditure authority is provided for the Charitable Donor Education Program to expand nonprofit and charities education to native and Tribal communities. This additional authority will enhance donor education and consumer protection by educating the public on GiveSmart and by furthering our partnership with Consumer Protection Washington. Additional authority will also allow the Charitable Advisory Council to collaborate with a nonprofit education contractor. (Charitable Organization Education - State)
Automating State Library Collection
Funding is provided to implement a radio frequency identification (RFID) system for the state library collection as the agency prepares to move the collection to a new Library Archives Building. This system will be used to organize, retrieve and circulate library materials in a manner that is compatible with the new building's high-bay density storage. (WA State Library Operations Acct - State)
Continuity of Critical Operations
The Office of the Secretary of State is currently operating without sufficient mobile work stations for all employees. Funding is provided for the agency to purchase essential equipment that will enable continuity of operations in the event of an emergency. (WA State Library Operations Acct - State, Public Records Efficiency, Preserva - State, General Fund - State, other funds)
Voting in Jails
Funding is provided to the Office of the Secretary of State to provide grants to up to ten counties to support voter registration and voting within county jails for the 2022 primary and general elections. The grants may be used to develop and implement a plan to increase voting by incarcerated individuals, create voting materials specific to the jail population, purchase voting supplies and equipment, and provide direct staffing at the jail for voting activities. (General Fund - State)
TVW Equipment Reimbursement
TVW, Washington's public affairs network, maintains a contract with the Office of the Secretary of State to provide coverage of state government activities. The 2021 legislative session was held virtually, resulting in additional wear and tear to TVW equipment. This funding will reimburse TVW for necessary equipment upgrades, including new encoders and router cards, and a refresh of its robotics system. (Coronavirus St Fiscal Recovery Fund - Federal)
State Employee Benefits
Health insurance funding is provided for state employees who are not covered by the healthcare coalition. The insurance funding rate is $936 per employee per month for fiscal year 2022 and $1,130 per employee per month for fiscal year 2023. (General Fund - State, General Fund - Federal, Secretary of State's Revolving Acct - Non-Appropriated, other funds)
Rep Employee Health Benefits
Health insurance funding is provided as part of the master agreements for employees who bargain for health benefits as part of a coalition of unions. The insurance funding rate is $936 per employee per month for fiscal year 2022 and $1,130 per employee per month for fiscal year 2023. (General Fund - State)
Non-Rep General Wage Increase
A general wage increase of 3.25%, effective July 1, 2022, is provided for state employees who are not represented by a union or who are covered by a bargaining agreement that is not subject to financial feasibility determination. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
PERS & TRS Plan 1 Benefit Increase
For eligible Public Employees' and Teachers' Retirement Systems Plan 1 members, this item provides an increase of 3%, up to a maximum of $110 per month. (Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, General Fund - State, other funds)
Archives/Records Management
Adjustments are made for each agency's anticipated share of charges for archives and records management services provided by the Secretary of State's Office. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated)
Legal Services
Adjustments are made for each agency's anticipated cost of Attorney General's Office legal services based on a three-year average. Because legal services costs are based on usage, funding provided in the central service model is not all inclusive. (Secretary of State's Revolving Acct - Non-Appropriated, Local Government Archives Account - State, General Fund - State, other funds)
CTS Central Services
Adjustments are made to reflect each agency's anticipated share of charges from Consolidated Technology Services (CTS) for the Office of the Chief Information Officer, Office of Cyber Security, state network, enterprise services, small agency IT services, security gateways, and geospatial imaging services. See the 2021-23 Budget Instructions for allocation methodologies. (Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, General Fund - State, other funds)
OFM Central Services
Adjustments are made to reflect each agency’s anticipated share of charges for existing statewide applications, the One Washington program, and other central services provided by the Office of Financial Management. See the 2021-23 Budget Instructions for allocation methodologies. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
