Statewide Vendor/Payee Services
It typically takes five to seven business days to process a registration form that is complete.
OFM maintains a central vendor file for Washington State agencies to use for processing vendor payments. This allows you, as a vendor, to receive payments from all participating state agencies. This also allows you to receive payments by direct deposit, the state's preferred method of payment.
Statewide payee registration forms
- Vendor/payee registration form [PDF]
- Vendor/payee change form [PDF]
- Direct Deposit Authorization form [PDF]
DCYF and SSPS provider registration forms (for DCYF and SSPS use only)
- DCYF provider registration form [PDF]
- DCYF provider change form [PDF]
- DCYF Direct Deposit Authorization form [PDF]
Formas en Espanol
About your payee registration process
You can register by completing the Vendor/payee registration form. As soon as we have recorded your registration, we will send you an email (If you provide an email on the registration form) confirming the registration and letting you know your Statewide Vendor Number.
Please complete the payee registration form completely. In box 3, we recommend that you select Board/Committee member. Print the form, sign it, and mail it to Statewide Payee Registration, PO Box 41450, Olympia, WA 98504-1450.
If you have any questions about Past/Present/Future payments, please contact the Agency that you are working with.
If you are unsure of who to contact, please our Account Payable Contact List as a starting point.
The Payee Registration Unit cannot release bank account numbers over the phone. However, if you have your account number with you when you call, we can tell you if the deposit was made to that account and when.
About the security of your information
Your registration can be processed much faster if we have an email address to communicate with you. Your email address will not be sold or shared with others. We will use it only to:
- notify you that your Statewide Vendor Payee record has been set up or changed
- send notification of direct deposit if you selected that option
- notify you if the bank is not able to verify your account when you register
- If changing your record, we will send you an email confirmation
About Direct Deposits
Direct deposit automatically places your payment into your checking or savings account. It's convenient, secure, and saves trips to your banking center. It also saves money for taxpayers as it requires less processing.
You can sign up for direct deposit by completing the Statewide Payee Direct Deposit application.
If you are completing a registration form for the first time and would like direct deposit, submit the two forms at the same time and they will be processed. A vendor number will be assigned.
Before we can begin direct deposit, we need to verify your account with the bank (we call it the prenote process). That process usually takes about 7-10 business days.
If your payment is issued before the bank has verified your account, you will receive a check, sent to the address on the record. Or, if the bank cannot verify your account (for instance because of a wrong account number), you will receive a check.
If the bank notifies us during the registration (prenote) process that they cannot verify your account, such as due to is an issue with the account number or routing number, we will notify you by mail.
Please complete the Direct Deposit form and return the form to us.
It typically takes ten to fifteen business days to process a registration form that is complete. You will receive an email from us as soon as the Statewide Vendor Record has been set up (if you provide an email on the registration form).
If it has been over 24 months since you have received payment from a Washington State Agency, the record has been blocked for non-use. Please complete the Vendor Registration form.
Information for DCYF and SSPS Providers
The SSPS statewide vendor and Direct Deposit Registration forms are for DCYF child-care providers, licensed child care centers, foster care and adoption support providers for direct deposit payments from the Department of Children, Youth, and Families Social Service Payment System (SSPS). For more information, please see the DCYF SSPS Direct Deposit webpage.
The Early Learning Statewide vendor and Direct Deposit Registration forms is used for DCYF early learning providers who are eligible to receive an early learning education and quality improvement awards, incentives or training reimbursement from the Department of Children, Youth, and Families. For more information, please see the DCYF Statewide Vendor webpage