What is a reconciliation?  The process of correlating one set of records with another set of records and/or a physical inventory count that involves identifying, explaining, and correcting differences.

The foundation of quality financial information is in the detail data recorded at the general ledger (GL) level. Reconciliations serve as a key element of a system of internal control and are required by state policy.

Because of the critical nature of reconciliations Statewide Accounting has been working to develop tools and identify resources for reconciliations.

The following resources are intended to provide general guidance for state agencies.

General information

• Items to consider when reconciling GLs

SAAM reconciliation requirements

• Alphabetically by asset category
• Numerically by GL code

Training classes related to GL reconciliation (sign up in LMS)

• GL Reconciliation: Basics
• General Ledger 5111 – Accounts Payable Reconciliation
• General Ledger Review
• Payroll Revolving Account Reconciliation
• Health Insurance Reconciliation
• In-Process Report Training

Examples:

• Assignment/checklist

  • Assignment list
  • Assignment & review tracking
  • Assignment list with GL notes

• Policies and procedures

  • UW reconciliation policy
  • Dept of Health GL reconciliation procedure
  • GFOA Documentation of Accounting Policies and Procedures

• Templates

  • Reconciliation template - sample and blank version
  • Department of Revenue CAMS reconciliation
    • Quarterly
    • Annual
    • Instructions
  • GL 1130 Petty Cash reconciliation
    • Agency monthly recap
    • Monthly detail example
  • GL 1383 Travel Advances reconciliation
  • GL 5194 Liability for Canceled Warrants reconciliation

• Payroll reconciliation

Contact us

If you have questions about the content on or ideas for additions to this page, please contact your Statewide Accounting Consultant.