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Space request (modified pre-design)

State law requires us to establish and maintain a modified pre-design (MPD) process for approving agency requests to acquire, expand or relocate a state facility through lease or purchase.

We have aligned our MPD and biennial Six-Year Facilities Plan processes to improve efficiency and has designed a single Project Request/MPD Form for all Six-Year Facilities Plan projects as well as any agency space requests submitted outside of the six-year planning process.

These forms are provided to the Legislature for its information and the Department of Enterprise Services and other agencies with real estate authority to initiate projects. In some cases, the approved form is also shared with local governments, community groups or stakeholders.

Note: A Project Request/MPD Form is not required for projects that meet the capital requirements for predesigns on major facility projects with an estimated project cost of $10 million.

Form submittal process

Projects in the Six-Year Facilities Plan

The Project Request/MPD Form (instructions) is submitted as part of the Six-Year Facilities Plan cycle in even years.

  1. This form is required for all planned projects in the Six-Year Facilities Plan. Submit forms to OFM via ofmfacilitiesoversig@ofm.wa.gov, with a copy to your assigned OFM facilities analyst.
  2. A life cycle cost analysis must be submitted with the Project Request/MPD Form for any projects over 20,000 SF.

           Note: Projects with a lease term greater than 10 years will also require a life cycle cost analysis at the time of OFM lease approval.

  1. When an agency is ready to move forward with approved projects in the Six-Year Facilities Plan, an email request is sent to OFM via ofmfacilitiesoversig@ofm.wa.gov certifying that funds are available:

Projects submitted outside of the Six-Year Facilities Plan

The Project Request/MPD Form (instructions) is submitted for a project that is not in the current Six-Year Facilities Plan, outside of the six-year planning cycle.

  1. This form is submitted to OFM via ofmfacilitiesoversig@ofm.wa.gov, with a copy to your assigned OFM facilities analyst, for a request to acquire, expand or relocate a state facility through lease or purchase.
  2. A life cycle cost analysis must be submitted with the Project Request/MPD Form for any projects over 20,000 SF.

           Note: Projects with a lease term greater than 10 years will also require a life cycle cost analysis at the time of OFM lease approval.

                                         Request Type                OFM Turnaround Time
Standard request up to 20,000 SF 30 days
Requests greater than 20,000 SF (requires LCCM) May require additional processing time
Temporary space request for 12 months or less 10 days
Change of conditions 10 days
Emergency request for space to be occupied immediately 3 days

 

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