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Home » Budget » Agency Activities » Efficient, Effective and Accountable Government

Efficient, Effective and Accountable Government

Last Updated: 10/13/2021

Support democratic processes and government accountability

Strategy: Support democratic processes and government accountability

Agency: 085 - Office of the Secretary of State

A039 - Library services to marginalized people

The State Library serves people who are marginalized by their inability to use print materials, providing service to people who are blind, visually impaired, deaf-blind, physically disabled, or who have a reading disability; and to residents of the state hospitals and the state’s major prisons. The Washington Talking Book & Braille (WTBBL) Library provides information and materials statewide in alternative formats, including large print, braille, and audio. WTBBL is committed to supporting Washingtonians unable to read standard print so they may continue to have access to current information, educational and pleasure reading materials, technology training, and readers’ advisory. Institutional Library Services provides library materials and services in the state psychiatric hospitals and adult correctional institutions, supporting patients and inmates in their recovery and re entry efforts by maintaining current and relevant resources. ILS branch libraries support and enhance basic adult and college education and other institution programs.

Account FY 2022 FY 2023 Biennium Total
FTE 32.0 32.0 32.0
001 - General Fund
State 734,000 734,000 1,468,000
06H - Wash State Legacy Proj, State Lib
Non-Appropriated 36,000 37,000 73,000
14E - WA State Library Operations Acct
State 2,209,000 2,209,000 4,418,000
Non-Appropriated 331,000 330,000 661,000
14E - WA State Library Operations Acct Totals 2,540,000 2,539,000 5,079,000
FY 2022 FY 2023 Biennium Total
FTES 32.0 32.0 32.0
GFS 734,000.0 734,000.0 1,468,000.0
Other 2,576,000.0 2,576,000.0 5,152,000.0
Totals 3,310,000.0 3,310,000.0 6,620,000.0

001319 - WTBBL and branch materials in circulation

Number of Washington Talking Book & Braille Library (WTBBL) and branch library materials in circulation.
Biennium Period Actual Target
2017-19 Q1 232,184 254,389
2017-19 Q2 221,756 248,734
2017-19 Q3 222,115 252,181
2017-19 Q4 219,900 253,252
2017-19 Q5 221,204 216,707
2017-19 Q6 222,386 216,706
2017-19 Q7 212,664 216,706
2017-19 Q8 216,366 216,706

A040 - Serving Washington libraries

The State Library provides leadership, training and coordinated statewide initiatives to all libraries in the state, strengthening their capacity to serve their communities using federal funds received under the Library Services and Technology Act. The Washington State Library is the only entity in the state eligible to receive these funds. The State Library uses LSTA funding to: support group purchases and provide subsidies saving Washington libraries, and indirectly Washington residents, millions of dollars, provide statewide training initiatives to improve library staff skills, offer grant cycles that allow local libraries to develop and support library services to citizens, and coordinate statewide initiatives in areas such as early childhood learning, strengthening school libraries, and digitization of local historical materials. Because Washington does not provide General Fund-State funds for public libraries, the federal funds are critical to them.

Account FY 2022 FY 2023 Biennium Total
FTE 15.8 13.8 14.8
001 - General Fund
Federal 3,991,000 4,043,000 8,034,000
American Rescue Plan Act (ARPA) 4,676,000 4,676,000
001 - General Fund Totals 8,667,000 4,043,000 12,710,000
14E - WA State Library Operations Acct
State 526,000 252,000 778,000
FY 2022 FY 2023 Biennium Total
FTES 15.8 13.8 14.8
GFS
Other 9,193,000.0 4,295,000.0 13,488,000.0
Totals 9,193,000.0 4,295,000.0 13,488,000.0

001321 - Number of staff from libraries receiving WSL training

Number of staff from libraries across Washington receiving training from the Washington State Library.
Biennium Period Actual Target
2017-19 Q1 512 483
2017-19 Q2 815 483
2017-19 Q3 969 483
2017-19 Q4 771 483
2017-19 Q5 713 483
2017-19 Q6 741 483
2017-19 Q7 425 483
2017-19 Q8 1,021 483

A001 - Address Confidentiality Program

This program helps crime victims (specifically victims of domestic violence, sexual assault, or stalking) keep their addresses out of state and local government records so perpetrators cannot use public records to locate their victims and continue the abuse. The program provides participants with a substitute address that can be legally used as residence, work, and/or school addresses. It also provides confidentiality in voter registration and marriage licenses, two areas that are normally public records.

Account FY 2022 FY 2023 Biennium Total
FTE 3.2 3.4 3.3
001 - General Fund
State 1,465,000 1,498,000 2,963,000
FY 2022 FY 2023 Biennium Total
FTES 3.2 3.4 3.3
GFS 1,465,000.0 1,498,000.0 2,963,000.0
Other
Totals 1,465,000.0 1,498,000.0 2,963,000.0

000159 - Number of active participants in the Address Confidentiality Program

Number of active participants in the Address Confidentiality Program.
Biennium Period Actual Target
2017-19 Q1 4,498 4,500
2017-19 Q2 4,536 4,500
2017-19 Q3 4,592 4,500
2017-19 Q4 4,602 4,500
2017-19 Q5 4,643 4,500
2017-19 Q6 4,701 4,500
2017-19 Q7 4,716 4,500
2017-19 Q8 4,589 4,500

A012 - Archives Collections and Services

The primary mission of the state Archives is to preserve and make accessible the legal and historical records of the executive, legislative, and judicial branch agencies of state and local government. Collecting and making these records available, promotes transparency and accountability for government to its citizens. To make these records available and ensure citizen access, the Archives maintains a Web site and public research facilities throughout the State (Bellevue, Bellingham, Ellensburg, Cheney, and Olympia). Technical assistance is provided to state and local government agencies to ensure the preservation of records. (Other Funds: Archives and Records Management Account-State, Local Government Archive Account-State}

Account FY 2022 FY 2023 Biennium Total
FTE 29.8 29.8 29.8
006 - Public Records Efficiency, Preserva
State 4,493,000 4,443,000 8,936,000
441 - Local Government Archives Account
State 4,978,000 1,997,000 6,975,000
FY 2022 FY 2023 Biennium Total
FTES 29.8 29.8 29.8
GFS
Other 9,471,000.0 6,440,000.0 15,911,000.0
Totals 9,471,000.0 6,440,000.0 15,911,000.0

000143 - Number of pages preserved and made available to the public in the State Archives

Number of pages preserved and made available to the public in the State Archives (in thousands).
Biennium Period Actual Target
2017-19 Q1 2,360 2,900
2017-19 Q2 4,017 3,000
2017-19 Q3 2,023 3,200
2017-19 Q4 2,160 3,900
2017-19 Q5 2,612 2,900
2017-19 Q6 2,566 3,000
2017-19 Q7 3,600 3,200
2017-19 Q8 3,480 3,900

000144 - Number of new electronic records preserved and managed by the Archives

Number of new electronic records preserved and managed by the Archives.
Biennium Period Actual Target
2017-19 Q1 994,058 2,300,000
2017-19 Q2 5,382,755 2,400,000
2017-19 Q3 926,242 2,500,000
2017-19 Q4 3,377,492 2,800,000
2017-19 Q5 8,492,890 2,300,000
2017-19 Q6 1,026,121 2,400,000
2017-19 Q7 14,689,943 2,500,000
2017-19 Q8 3,258,506 2,800,000

000146 - Number of unique visitors to the Digital Archives website

Number of unique visitors to the Digital Archives website.
Biennium Period Actual Target
2017-19 Q1 199,613 164,500
2017-19 Q2 197,524 161,000
2017-19 Q3 211,188 148,100
2017-19 Q4 210,182 141,250
2017-19 Q5 209,560 164,500
2017-19 Q6 199,303 161,000
2017-19 Q7 228,124 148,100
2017-19 Q8 224,785 141,250

A008 - Charitable Solicitation and Trusts Program

This activity registers entities that solicit funds from Washington State residents and entities holding income producing assets in the name of charity This activity also administers the Charitable Organization Education Program to educate charitable organizations, their board members, and the general public about administration, fiduciary responsibility, ethics, and other best practices. Charitable registration is used to provide information to the public about charities and their paid fundraisers and permits supervision of the administration of charitable trusts which helps to prevent deceptive and dishonest practices. This information promotes education and awareness for targeted or vulnerable citizens such as the elderly, and exposes the improper use of contributions intended for charitable purposes. (Other Funds: Secretary of State Revolving Account-Nonappropriated)

Account FY 2022 FY 2023 Biennium Total
FTE 18.4 18.4 18.4
12M - Charitable Organization Education
State 418,000 483,000 901,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 6,491,000 5,179,000 11,670,000
FY 2022 FY 2023 Biennium Total
FTES 18.4 18.4 18.4
GFS
Other 6,909,000.0 5,662,000.0 12,571,000.0
Totals 6,909,000.0 5,662,000.0 12,571,000.0

001063 - Average Number of days to process Charities filings from receipt

Average number of days to process Charities filings from receipt.
Biennium Period Actual Target
2017-19 Q1 2 5
2017-19 Q2 3 5
2017-19 Q3 8 5
2017-19 Q4 7 5
2017-19 Q5 8 4
2017-19 Q6 5 4
2017-19 Q7 4 4
2017-19 Q8 4 4

002738 - Number of Charities/Non-profit organization educational events held each quarter.

Measures output of number of training sessions provided.
Biennium Period Actual Target
2017-19 Q1 8 15
2017-19 Q2 17 15
2017-19 Q3 8 15
2017-19 Q4 29 15
2017-19 Q5 13 15
2017-19 Q6 12 15
2017-19 Q7 29 15
2017-19 Q8 20 15

A011 - Corporations, Partnerships, and Apostilles Services

This activity registers entities conducting business in the state of Washington, which include domestic and foreign (out-of-state) limited liability companies, corporations, and limited partnerships. The activity also provides the public with in-state trademark registration and authenticates notarized or public documents for international use. (Other Funds: Secretary of State Revolving Fund Nonappropriated)

Account FY 2022 FY 2023 Biennium Total
FTE 69.6 69.6 69.6
001 - General Fund
State 87,000 87,000
FY 2022 FY 2023 Biennium Total
FTES 69.6 69.6 69.6
GFS 87,000.0 87,000.0
Other
Totals 87,000.0 87,000.0

001066 - Average Number of days to process Corporate filings from receipt

Average number of days to process Corporate filings from receipt.
Biennium Period Actual Target
2017-19 Q1 6 12
2017-19 Q2 8 12
2017-19 Q3 11 11
2017-19 Q4 6 10
2017-19 Q5 4 9
2017-19 Q6 3 8
2017-19 Q7 4 8
2017-19 Q8 5 7

A014 - State Share Election Cost Reimbursements

This activity provides primary and general election cost reimbursements to county election offices in odd numbered election years and for the presidential primary, and provides for prepaid ballot return postage for all elections.

Account FY 2022 FY 2023 Biennium Total
FTE 5.9 5.9 5.9
001 - General Fund
State 5,065,000 13,716,000 18,781,000
FY 2022 FY 2023 Biennium Total
FTES 5.9 5.9 5.9
GFS 5,065,000.0 13,716,000.0 18,781,000.0
Other
Totals 5,065,000.0 13,716,000.0 18,781,000.0
Expected Results

County election offices will be reimbursed for the state share of costs associated with elections conducted in odd-numbered election years and presidential primary elections.

A002 - Executive and Administrative Services

This activity provides the agency with management and policy direction not directly attributed to any program or service. Functions include public information, legislative affairs, policy and planning, development (seeking private donations), international relations, human resources, financial services, contracting and purchasing, facility and records management, and technology support. (Other Funds: Archives and Records Management Account-State, Secretary of State Revolving Account-Nonappropriated, Local Government Archives Account-State, Imaging Account-Nonappropriated, Election Account-Federal)

Account FY 2022 FY 2023 Biennium Total
FTE 40.6 40.6 40.6
001 - General Fund
State 2,734,000 4,257,000 6,991,000
006 - Public Records Efficiency, Preserva
State 505,000 505,000 1,010,000
06H - Wash State Legacy Proj, State Lib
Non-Appropriated 4,000 4,000 8,000
14E - WA State Library Operations Acct
State 649,000 648,000 1,297,000
Non-Appropriated 36,000 37,000 73,000
14E - WA State Library Operations Acct Totals 685,000 685,000 1,370,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 436,000 436,000 872,000
441 - Local Government Archives Account
State 551,000 551,000 1,102,000
470 - Imaging Account
Non-Appropriated 1,000 1,000 2,000
FY 2022 FY 2023 Biennium Total
FTES 40.6 40.6 40.6
GFS 2,734,000.0 4,257,000.0 6,991,000.0
Other 2,182,000.0 2,182,000.0 4,364,000.0
Totals 4,916,000.0 6,439,000.0 11,355,000.0
Expected Results

The leadership and supporting infrastructure that enables the agency to accomplish its wide range of statutory responsibilities, goals, and activities will be in place.

A019 - Improve Access to State and Local Government Records

Archives provides imaging services on a cost-recovery basis to state and local agencies to ensure the high quality reproduction of essential records and documents of legal or historical significance. To promote government transparency and accountability, the Archives offers a local records grant program that provides funds for scanning and indexing records. After scanning, the records are made available on the Archives Web site. Services include imaging (filming, scanning, and digital conversion); quality review and inspection, and the creation of microfilm for the long term preservation of records. Technical assistance is provided to state and local governments to ensure the proper microfilm/imaging standards are met. (Other Funds: Imaging Account-Nonappropriated, Archives and Records Management Account-State, Local Government Archive Account-State)

Account FY 2022 FY 2023 Biennium Total
FTE 14.0 14.0 14.0
441 - Local Government Archives Account
State 997,000 997,000 1,994,000
470 - Imaging Account
Non-Appropriated 431,000 380,000 811,000
FY 2022 FY 2023 Biennium Total
FTES 14.0 14.0 14.0
GFS
Other 1,428,000.0 1,377,000.0 2,805,000.0
Totals 1,428,000.0 1,377,000.0 2,805,000.0

000145 - Number of digitized or microfilmed state and local agency documents (in thousands)

Number of digitized or microfilmed state and local agency documents (in thousands).
Biennium Period Actual Target
2017-19 Q1 1,146 1,450
2017-19 Q2 1,372 1,400
2017-19 Q3 1,015 1,875
2017-19 Q4 1,032 1,400
2017-19 Q5 1,060 1,450
2017-19 Q6 1,349 1,400
2017-19 Q7 1,419 1,875
2017-19 Q8 1,011 1,400

A036 - Building State Library collections of record for Washington’s government and history

The Washington State Library has a unique mandate to collect, preserve and make accessible materials on Washington’s government, history and culture. Collections include: the only comprehensive collection of Washington state agency publications in the world; the only comprehensive collection of federal government publications in the state; a statewide collection of Washington newspapers from 1852 to the present; and a significant collection of rare books and manuscripts from our state’s history. The State Library is committed to making its rare collections available to students, teachers and researchers in digital format.

Account FY 2022 FY 2023 Biennium Total
FTE 15.6 15.6 15.6
14E - WA State Library Operations Acct
State 2,574,000 2,631,000 5,205,000
FY 2022 FY 2023 Biennium Total
FTES 15.6 15.6 15.6
GFS
Other 2,574,000.0 2,631,000.0 5,205,000.0
Totals 2,574,000.0 2,631,000.0 5,205,000.0

001317 - Number of transactions with library patrons

Number of transactions with library patrons.
Biennium Period Actual Target
2017-19 Q1 410,611 630,600
2017-19 Q2 456,459 630,600
2017-19 Q3 431,499 605,600
2017-19 Q4 393,467 555,600
2017-19 Q5 362,010 655,600
2017-19 Q6 371,516 655,600
2017-19 Q7 542,833 630,600
2017-19 Q8 444,579 580,600

A034 - TVW (Pass Through Funds)

The Secretary of State's Office provides pass through state funds to TVW for providing television coverage of statewide government events and to Humanities Washington for its community conversations program.

Account FY 2022 FY 2023 Biennium Total
001 - General Fund
State 3,127,000 3,127,000 6,254,000
FY 2022 FY 2023 Biennium Total
FTES
GFS 3,127,000.0 3,127,000.0 6,254,000.0
Other
Totals 3,127,000.0 3,127,000.0 6,254,000.0
Expected Results

Television coverage of statewide government events will be provided to citizens. Community conversation programs will be provided to various communities throughout the state.

A035 - Preserving and Making Accessible Washington's Heritage

The Legacy Project publishes oral histories and biographies on former U.S. Senators, Members of Congress, Governors, influential newsmakers, and people who've influenced the political history of the State of Washington.

Account FY 2022 FY 2023 Biennium Total
FTE 2.6 2.6 2.6
001 - General Fund
Federal 25,000 25,000 50,000
006 - Public Records Efficiency, Preserva
State 86,000 86,000 172,000
FY 2022 FY 2023 Biennium Total
FTES 2.6 2.6 2.6
GFS
Other 111,000.0 111,000.0 222,000.0
Totals 111,000.0 111,000.0 222,000.0

000167 - Number of State Legacy oral histories published

Number of oral histories published on influential political leaders and remarkable people.
Biennium Period Actual Target
2017-19 A2 12 12
2017-19 A3 18 12

A024 - Coordinate the Cost-Effective Management of State and Local Records

The Archives provides services and technical assistance to state and local government agencies for the efficient and accountable management of public records. Services include a central state records center that achieves significant cost savings and the authorization to destroy, and/or transfer to the Archives, public records. Also provided is technical assistance and training to better equip state and local governments to manage the public records in its care. (Other Funds: Archives and Records Management Account-State, Local Government Archive Account-State)

Account FY 2022 FY 2023 Biennium Total
FTE 14.0 14.0 14.0
FY 2022 FY 2023 Biennium Total
FTES 14.0 14.0 14.0
GFS
Other
Totals

002734 - Number of state and local government agency staff attending/viewing training in records management.

Number of state and local government agency staff attending/viewing training in records management.
Biennium Period Actual Target
2017-19 Q1 4,257 2,000
2017-19 Q2 4,711 2,100
2017-19 Q3 5,968 2,200
2017-19 Q4 5,987 2,300
2017-19 Q5 4,594 2,400
2017-19 Q6 5,385 2,500
2017-19 Q7 5,974 2,600
2017-19 Q8 5,818 2,700

002735 - Number of files and boxes moved in and out of the State Records Center.

Number of files and boxes moved in and out of the State Records Center.
Biennium Period Actual Target
2017-19 Q1 41,771 42,700
2017-19 Q2 33,641 41,800
2017-19 Q3 45,611 37,500
2017-19 Q4 38,591 47,000
2017-19 Q5 35,500 42,700
2017-19 Q6 44,845 41,800
2017-19 Q7 56,526 37,500
2017-19 Q8 35,046 47,000

A038 - Voter Information, Voter Registration, and Elections Official Training

This activity facilitates federally mandated voter registration processes, administers the constitutional right to initiative and referendum, ensures state compliance with the constitutional requirement that voters receive a voters' pamphlet for each applicable election, conducts statutorily required training and certification programs for state and local election officials, ensures secure elections pursuant to the Help America Vote Act by enhancing election technology and making election security improvements, certifies voting equipment as required by state law, maintains a publically accessible statewide elections and voter information system, and provides county support for that system.

Account FY 2022 FY 2023 Biennium Total
FTE 35.0 35.0 35.0
001 - General Fund
State 5,621,000 5,864,000 11,485,000
549 - Election Account
Federal 1,190,000 3,178,000 4,368,000
FY 2022 FY 2023 Biennium Total
FTES 35.0 35.0 35.0
GFS 5,621,000.0 5,864,000.0 11,485,000.0
Other 1,190,000.0 3,178,000.0 4,368,000.0
Totals 6,811,000.0 9,042,000.0 15,853,000.0

000112 - Percent of eligible voting age population who are registered to vote

Percent of eligible voting age population who are registered to vote.
Biennium Period Actual Target
2017-19 Q1 0% 0%
2017-19 Q2 82% 75%
2017-19 Q3 0% 0%
2017-19 Q4 0% 0%
2017-19 Q5 0% 0%
2017-19 Q6 82% 75%
2017-19 Q7 0% 0%
2017-19 Q8 0% 0%

002739 - Number of Secretary of State sponsored training hours completed by election officials.

Number of Secretary of State sponsored training hours completed by election officials.
Biennium Period Actual Target
2017-19 Q1 40 20
2017-19 Q2 0 180
2017-19 Q3 340 300
2017-19 Q4 4,177 2,500
2017-19 Q5 120 20
2017-19 Q6 64 180
2017-19 Q7 219 300
2017-19 Q8 6,962 2,500

002740 - Number of voter data integrity checks administered.

Number of voter data integrity checks administered.
Biennium Period Actual Target
2017-19 A2 24 20
2017-19 A3 24 20

A003 - Agency Information Technology

This activity provides the agency with central oversight and coordination of technology, including the agency's information technology plan, server maintenance, hardware/software maintenance and programming, and web service development. (Archives & Records Management-State, Secretary of State Revolving Non-Appropriated, Dept of Personnel-State, Local Government Archives-State, Imaging Account Non-appropriated, Election Account-Federal)

Account FY 2022 FY 2023 Biennium Total
001 - General Fund
State 1,687,000 1,561,000 3,248,000
407 - Secretary of State's Revolving Acct
Non-Appropriated 1,564,000 1,566,000 3,130,000
441 - Local Government Archives Account
State 96,000 96,000 192,000
470 - Imaging Account
Non-Appropriated 7,000 7,000 14,000
FY 2022 FY 2023 Biennium Total
FTES
GFS 1,687,000.0 1,561,000.0 3,248,000.0
Other 1,667,000.0 1,669,000.0 3,336,000.0
Totals 3,354,000.0 3,230,000.0 6,584,000.0
Expected Results

Inactive Activity.

A004 - Corporations, Partnerships, and Apostilles Program

The Office of the Secretary of State is responsible for authenticating public documents for international use by verifying the official nature of a document so officials abroad can accept it at face value. Various documents (birth/death, marriage/divorce, police records, corporate good standings, etc.) submitted to this office are used internationally for adoptions, dual citizenship, business transactions, and education purposes. (Secretary of State Revolving Non-appropriated)

Account FY 2022 FY 2023 Biennium Total
407 - Secretary of State's Revolving Acct
Non-Appropriated 1,816,000 1,873,000 3,689,000
FY 2022 FY 2023 Biennium Total
FTES
GFS
Other 1,816,000.0 1,873,000.0 3,689,000.0
Totals 1,816,000.0 1,873,000.0 3,689,000.0
Expected Results

Inactive Activity

A030 - Voter Registration Database

Under an activity established during the 2003-05 Biennium to meet the requirements of the federal Help America Vote Act of 2002 (HAVA), the Office of the Secretary of State must build and maintain a coordinated, centralized, and uniform state voter registration database with connectivity to the 39 county election offices, Department of Licensing, and Department of Corrections. This database provides a new tool to ensure that elections are less susceptible to fraudulent voter registration and improve service to the state's voters. It provides real time connectivity between county offices and the state to ensure that a voter is only registered at one location at a time. Further, it provides a tool to confirm the legitimacy of each new voter registration by cross checking the data with licensing information, social security number information, and a list of those with no right to vote (such as convicted felons). (Election Account-Federal)

Account FY 2022 FY 2023 Biennium Total
FTE 4.0 4.0 4.0
001 - General Fund
State 475,000 475,000 950,000
FY 2022 FY 2023 Biennium Total
FTES 4.0 4.0 4.0
GFS 475,000.0 475,000.0 950,000.0
Other
Totals 475,000.0 475,000.0 950,000.0
Expected Results

Inactive Activity