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085 - Office of the Secretary of State

Last Updated: 08/26/2025

Summary Financial Report for 2023-25 Biennium to Date

Dollars in thousands

All Funds Variance to Date
17,078 Underexpenditure
8.7% Underexpenditure

Planned vs. Actual Cumulative Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - All Funds

Monthly Planned vs. Actual Expenditures - GFS

Expenditure by Program

Program Estimate Actual Variance % Variance
Corporations 24,036 22,600 1,436 6.0%
Elections and Voter Services 42,862 37,757 5,105 11.9%
Administration and Operations 23,372 22,913 459 2.0%
Election Division - State Share 47,520 41,252 6,267 13.2%
Archives and Records Management 20,466 17,690 2,776 13.6%
Productivity Board 2,084 975 1,108 53.2%
Special Programs 14,713 14,092 621 4.2%
State Library 21,613 22,308 (695) (3.2%)
Work Study Students
Totals 196,666 179,587 17,077 8.7%

FTE

Program Estimate Actual Variance % Variance
Corporations 87 74 13 15.0%
Elections and Voter Services 67 54 14 20.3%
Administration and Operations 52 50 2 3.6%
Archives and Records Management 63 49 14 21.6%
Productivity Board 8 3 5 57.5%
Special Programs 13 10 3 23.1%
State Library 63 69 (6) (9.4%)
Work Study Students 0.10 (0)
Totals 354 310 44 12.4%

Expenditure by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 8,606 7,438 1,168 13.6%
General Fund State 123,255 115,467 7,788 6.3%
Other Funds Federal 4,487 2,460 2,027 45.2%
Other Funds Non-Appropriated 25,635 23,289 2,346 9.2%
Other Funds State 34,682 30,933 3,749 10.8%
Totals 196,665 179,587 17,078 8.7%

Revenue by Fund Group

Program Estimate Actual Variance % Variance
General Fund Federal 8,606 6,364 (2,242) (26.0%)
General Fund State 113,960 110,087 (3,874) (3.4%)
Other Funds Federal 8,566 8,566
Other Funds Private/Local 714 1,079 365 51.2%
Other Funds State 67,562 66,675 (888) (1.3%)
Totals 190,842 192,771 1,927 1.0%

Revenue by Fund

Program Estimate Actual Variance % Variance
General Fund 122,566 116,451 (6,116) (5.0%)
Public Records Efficiency, Preservation & Access Acct 10,738 10,860 122 1.1%
Washington State Legacy Project, State Library, and Archives Account 714 1,079 365 51.2%
Special Wildlife Account
Charitable Organization Education Account 999 995 (4) (0.4%)
Washington State Library Operations Account 6,494 6,918 424 6.5%
WA State Library-Archives Building Acct 4,992 4,629 (363) (7.3%)
WA ST Atg Charitable Asset Prtcn Acct 1,722 1,851 128 7.4%
Secretary of State's Revolving Account 33,459 34,711 1,252 3.7%
Local Government Archives Account 8,157 5,707 (2,450) (30.0%)
Imaging Account 1,000 900 (100) (10.0%)
Election Account 8,670 8,670
Totals 190,841 192,771 1,928 1.0%

Deficit Fund Balance

Program BTD Balance Proj. Balance
Public Records Efficiency, Preservation & Access Acct (410) (410)
Washington State Library Operations Account (1,277) (1,277)
Secretary of State's Revolving Account (2,280) (2,280)
Local Government Archives Account (153) (153)
Performance Audits of Government Account (3,083) (3,083)