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Office of the Secretary of State

  Average Annual FTEs Near General Fund State Other Funds Total Funds
  (Dollars in Thousands)
Current Budget 293.2 51,762 67,416 119,178
2019-21 Maintenance Level 293.7 53,058 67,434 120,492
Difference from 2017-19 0.50 1,296 18 1,314
% Change from 2017-19 0.17% 2.5% 0.03% 1.1%

2019-21 Policy Other Changes

VoteWA Support 4.0 652 0 652
Prepare Archives Relocation 1.5 0 300 300
Election Security Grant 0.0 1,000 0 1,000
2019-21 Policy Other Changes Total 5.5 1,652 300 1,952

2019-21 Policy Comp Changes

PERS & TRS Plan 1 Benefit Increase 0.0 2 5 7
2019-21 Policy Comp Changes Total 0.0 2 5 7

2019-21 Policy Central Services Changes

Archives/Records Management 0.0 1 0 1
Attorney General 0.0 3 6 9
DES Central Services 0.0 1 3 4
OFM Central Services 0.0 23 47 70
2019-21 Policy Central Services Changes Total 0.0 28 56 84
Total Policy Changes 5.5 1,682 361 2,043
2019-21 Policy Level 299.2 54,740 67,795 122,535
Difference from 2017-19 6.0 2,978 379 3,357
% Change from 2017-19 2.0% 5.8% 0.56% 2.8%

Policy Changes

DES Central Services

Adjustments are made to reflect each agency’s anticipated share of charges from the Department of Enterprise Services (DES) for campus rent, utilities, parking, and contracts; capital project surcharges; financing cost recovery; public and historic facilities; real estate services; risk management services; personnel service rates; the Perry Street child care center; small agency services; and the department’s enterprise applications. (General Fund - State, Public Records Efficiency, Preserva - State, WA State Library Operations Acct - State, other funds)

OFM Central Services

Adjustments are made to reflect each agency’s anticipated share of charges from the Office of Financial Management (OFM) for statewide financial applications, One Washington, and other OFM central services. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)

VoteWA Support

Washington's new modernized voter registration and election management system (VoteWA) was launched in the summer of 2019. To support VoteWA training and support, communication, project management, triage and system support, funding is provided for two additional management analysts. Funding is also included for two additional journey-level information technology positions to manage critical database upgrades and database performance tuning, and to provide automated testing. These important functions are critical to the overall system health and will provide for system stability, security and availability. (General Fund - State)

Prepare Archives Relocation

The 2019 Legislature approved the construction of a new Archives-Library Building, tentatively scheduled to be completed by early 2023. As a result, it is necessary for the agency to pack, catalog and move the state's entire archival collection of nearly 150,000 volumes and boxes to the new building location, a massive undertaking requiring careful preparation. Funding for three project staff is provided to ensure a successful relocation of the state's important historical and legal archival collections. (Public Records Efficiency, Preserva - State)

Election Security Grant

Funding is included for the Secretary of State to provide one-time grants to county auditors for election security improvements. Eligible projects may include but are not limited to multi-factor authentication, emergency generators, vulnerability scanners, facility access control enhancements, and alarm systems. (General Fund - State)

PERS & TRS Plan 1 Benefit Increase

For eligible Public Employees' and Teachers' Retirement Systems Plan 1 members, this item provides an increase of 1.5 percent, up to a maximum of $22 per month. (General Fund - State, Local Government Archives Account - State, Secretary of State's Revolving Acct - Non-Appropriated, other funds)

Archives/Records Management

Adjustments are made to reflect each agency’s anticipated share of state archiving and state records center costs from the Secretary of State’s Office. (General Fund - State)

Attorney General

Adjustments are made to reflect each agency's anticipated share of legal service charges from the Attorney General’s Office. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)