Facilities Portfolio Management Tool (FPMT)
To understand and manage the significant financial investment made by the citizens of Washington in state-owned and leased facilities used by state agencies, RCW 43.82.150 requires OFM to develop and maintain an inventory system of all facilities owned and leased by state government.
In 2017, OFM in partnership with R&K Solutions, Inc., worked with state agencies to acquire and successfully deploy the Facilities Portfolio Management Tool (FPMT). The FPMT is a secure vendor hosted, web-based facilities portfolio management technology tool. The solution captures and retains basic facilities data (such as the facility owner, location, type, condition and size of each facility), leases contract data, space use data, photos and related documents.
The FPMT replaced the previous manual Microsoft Excel reporting processes, including data collection for the Annual State Facilities Inventory Report and the biennial Six-Year Facilities Plan. It allows OFM to capture, manage, use and report relevant facility inventory data collected from over 75 state agencies. The data stored in the system is used to inform the state’s Six-Year Facilities Plan, capital budget decisions, comprehensive emergency management planning and other analyses related to state facilities.
Benefits of the FPMT
- allows users to visualize facilities on a map. OFM uses mapping to understand the facilities portfolio, to identify opportunities to improve space utilization and consider future facilities siting.
- retains historic data to allow the state to understand how the facilities portfolio changes over time.
- reduces data error by preventing duplicate records, enforcing data integrity, and maintaining a record of who made system changes and when those changes were made.
- provides a variety of pre-built reports and ability to search and acquire specific data from on an ad hoc basis.
- flexible enough to expand as new business needs are identified.
Request an account
State agencies may request access by following the instructions in the Getting Started document below. Both single sign-on (SSO) and username/password account options are available.
The default FPMT user role is read only. If edit rights or other elevated permissions are needed, contact the OFM Help Desk at HereToHelp@ofm.wa.gov after you have an active read-only account.
User education materials
Please refer to the following reference materials for instructions on how to use FPMT.
- Quick Overview
- Create New Owned Facility Wizard
- Create New Leased Facility Wizard
- Create New Receivable Lease Wizard
- Lease Renewal Wizard
- Master Lease and Receivable Lease Renewal Wizard
- Receivable Lease Renewal Wizard
- Holdover Status
- Lease and Receivable Lease Amendments
- Adding a Lease Payment
- Deactivation Wizard
- Condition Matrix
- Operating Costs
- Debt Service
- Workstation and Occupancy Data
- Transfer an Owned Facility
- Receivable Lease - Tenant Agency Requirements
- Reporting Available Space
Data validation instructions
Inventory and Six-Year Facilities Plan FPMT Reports
Additional reference materials
- Naming Conventions
- FPMT Table Hierarchy
- Facility Square Footage Measurement Guidelines
- Property Class and Space Type Categories
- Estimated Operating Costs
- Condition Assessment Score
- Six-Year Facilities Plan In-Scope Criteria Overview
- Agency Abbreviations
FPMT training resources