Facilities Portfolio Management Tool (FPMT)

FPMT access is restricted to Washington state employees. All users must request an account through the system following the instructions in the Request New User Account job aid. The default user role is read only. FPMT agency administrators must approve elevated permissions.

If a new user requires edit rights, the agency administrator must send an email to the OFM Help Desk at HeretoHelp@ofm.wa.gov. The email subject line should read:

FPMT Account Request Add Edit – User Name – Agency Number (e.g., FPMT Account Request Add Edit – John Doe – 310)

All new users with edit rights must take the Intro to FPMT eLearning course. Agency administrators should indicate in their email to the OFM Help Desk that the new user has completed the required training.

Please visit the list of agency administrators (31.3KB) for more information.

Agencies must designate an FPMT agency administrator to approve edit rights.

OFM IT maintains a list of FPMT agency administrators. If an individual should no longer be designated as an administrator, contact the OFM Help Desk.

An on-demand Intro to FPMT eLearning course is now available.

Contact information is available on the OFM Facilities Contact page.

Instructions and due dates are available on OFM’s Facilities Inventory and Six-Year Facilities Plan web pages.

FPMT uses modern technology with standard navigation tools and is flexible enough to expand as new business needs are identified. Some of the additional benefits include:

• Data errors are reduced by preventing duplicate records and enforcing data integrity. Required data fields are clearly labeled, and the system will provide user-friendly error messages if you select save and have not provided data for required fields.
• Data is secured by user roles with security/permissions to help ensure agencies control and manage their data. FPMT maintains a record of who made system changes and when those changes were made.
• Search and filter tools can be used to navigate the system. Menu-driven structures provide the ability to drill-down for additional information, and standard pre-built reports are also available for common business processes.
• Interactive maps help agencies visualize facilities information. The mapping functionality is helpful for understanding the state’s facilities inventory and for identifying opportunities to improve space utilization for specific agencies and across the enterprise. Historical data retention shows how the facilities portfolio changes over time.

• Request New User Account
• Reset or Change Password
• Request Changes for Existing User Account
• User Account Roles and Permissions 

• Quick Overview and Basic Navigation
• Naming Conventions
• Table Hierarchy
• Required Fields by Table
• Property Class and Space Type Overview
• Amendment, Renewal, and New Contract Overview

• Create Owned Facility (Business Process Wizard)
• Create Leased Facility (Business Process Wizard)
• Create Receivable Lease (Business Process Wizard)
• Upload Lease and Receivable Contracts
• Condition Matrix
• Report Available Space
• Report Workstation Data
• Holdover Status
• Month-to-Month Leases
• Lease and Receivable Lease Amendments
• Renew Lease Contract (Business Process Wizard)
• Renew Master Lease and Receivable Lease Contract (Business Process Wizard)
• Renew Receivable Lease Contract (Business Process Wizard)
• Leased Facility Tenant Improvement One-Time Cost Field Definitions
• Deactivate Owned, Leased or Receivable Facility (Business Process Wizard)

• Lease Review  Business Process Wizard
• Receivable Review Business Process Wizard
• Owned Facility Review Business Process Wizard

• Quick Overview – Reports
• FPMT QA Report
• QA Report Correction Steps