Individuals interested in being a presenter for the DEI Empowerment conference are encouraged to apply! Our presentation proposal form goes live on Saturday, November 23, 2025. 

Important dates to remember 

November 23, 2024 – Presentation Proposal Submission Form live!

December 11, 2024 – Question and answer session #1 (Register to join 12/11 session)

• Held virtually over Zoom from 2:30 PM to 3:30 PM 

• Those interested in presenting are encouraged to attend to ask questions. 

January 13, 2024 – Question and answer session #2 (Register to join 1/13 session)

• Held virtually over Zoom from 10:00 AM to 11:00 AM 

• Those interested in presenting are encouraged to attend to ask questions. 

January 14, 2025 – Presentation Proposals submission ends at Noon on January 14th, 2025. 

Resources for Presenters 

• Presenter guide [PDF]

• Making accessible documents and presentations from the University of Washington DO-IT 

• State-Wide Vendor registration submission via DocuSign.  You may choose a different submission option from our website Vendor Registration information page.

• Direct Deposit form electronic submission via DocuSign. You may choose a different submission option from our website direct deposit information page. 

• Office of Women & Minority Business Enterprises (WMBE) certification information

• Public Records Act rules in Washington State

•  Presentation Accessibility Expectations [PDF]

• Proposal evaluation elements [PDF]

•  Learning Focus Areas [PDF]

Proposal submission tips

• Review the Propossal evaluation elements before submitting your proposal. We evaluate presentations on several elements. Reviewing the evaluation tool may help you present your proposal in the best light.  

• Review tools for making accessible documents and presentations guides to understand the level of work that will be needed to make documents accessible. Making documents accessible to folks with vision impairments or reading challenges like dyslexia can require a lot of time and effort. Please build this work into your estimated time commitment and fee request. 

• Understand your exposure. Review the Public Records Act rules for Washington State to make sure you understand your exposure. As a state agency, any presentation content and presentation recordings are subject to RCW 42.56 the Public Records Act for Washington state.  last-minute the Federal Freedom of Information Act, this act aims to increase transparency in government.  

Presenter tips

• Schedule and attend your 60-minute tech check in May. This time is set aside for presenters to walk through presentation production details with the production team. We will ask questions about how you want your slide deck controlled, how you want the Q&A section managed, any poll questions you want built, etc. This will help the production run smoothly and eliminate some of the last-minute anxiety live events can create. 

• Provide a list of poll questions you would like to run during your presentation in advance. This allows our production team to build the polls before your session starts. 

• Before your presentation close all apps and content not related to your presentation before you go on camera.  Any content captured on video during transitions will be a part of the formal record. Even if we edit the content out for review purposes, if we have a Freedom of Information Act request for the recording, in most cases we will be obliged to release an unedited version.  

• Join your session at least 15 minutes early to do last-minute tech checks and final production decisions.