Office of the Secretary of State
Average Annual FTEs | Near General Fund State | Other Funds | Total Funds | |
---|---|---|---|---|
(Dollars in Thousands) | ||||
Current Budget | 362.4 | 118,707 | 78,794 | 197,501 |
2025-27 Maintenance Level | 350.2 | 84,879 | 77,052 | 161,931 |
Difference from 2025-27 Original | (12.2) | (33,828) | (1,742) | (35,570) |
% Change from 2025-27 Original | (3.4%) | (28.5%) | (2.2%) | (18.0%) |
2025 Policy Other Changes |
||||
Website Accessibility Improvements | 0.0 | 280 | 0 | 280 |
Preserving Historical Records | 0.0 | 294 | 0 | 294 |
Library and Archive Operations Supp | 0.0 | 0 | 3,229 | 3,229 |
Elections Results App Improvements | 0.0 | 292 | 0 | 292 |
VoteWA Security and Reliability | 0.0 | 672 | 0 | 672 |
2025 Policy Other Changes Total | 0.0 | 1,538 | 3,229 | 4,767 |
2025 Policy Comp Changes |
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WFSE General Government | 0.0 | 209 | 414 | 623 |
Non-Rep General Wage Increase | 0.0 | 1,061 | 1,169 | 2,230 |
Non-Rep Targeted Pay Increases | 0.0 | 20 | 16 | 36 |
Updated PEBB Rate | 0.0 | (46) | (67) | (113) |
PERS & TRS Plan 1 Benefit Increase | 0.0 | 20 | 24 | 44 |
Pension Benefit Amortization | 0.0 | (76) | (92) | (168) |
2025 Policy Comp Changes Total | 0.0 | 1,188 | 1,464 | 2,652 |
2025 Policy Transfers Changes |
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TVW Transfer | 0.0 | (12,104) | 0 | (12,104) |
2025 Policy Transfers Changes Total | 0.0 | (12,104) | 0 | (12,104) |
2025 Policy Central Services Changes |
||||
Archives/Records Management | 0.0 | 1 | 0 | 1 |
Audit Services | 0.0 | 1 | 0 | 1 |
Legal Services | 0.0 | 49 | 25 | 74 |
WTS Central Services | 0.0 | 58 | 26 | 84 |
DES Central Services | 0.0 | 105 | 52 | 157 |
OFM Central Services | 0.0 | 369 | 189 | 558 |
GOV Central Services | 0.0 | 3 | 1 | 4 |
2025 Policy Central Services Changes Total | 0.0 | 586 | 293 | 879 |
Total Policy Changes | 0.0 | (8,792) | 4,986 | (3,806) |
2025-27 Policy Level | 350.2 | 76,087 | 82,038 | 158,125 |
Difference from 2023-25 | (12.2) | (42,620) | 3,244 | (39,376) |
% Change from 2025-27 Original | (3.4%) | (35.9%) | 4.1% | (19.9%) |
Policy Changes
Website Accessibility Improvements
The U.S. Department of Justice has issued its final rule that public entity websites must meet ADA accessibility standards. This one-time funding will help the Office of the Secretary of State (OSOS) improve accessibility across its thousands of webpages and documents. (General Fund - State)
Preserving Historical Records
Archived legislative recording and oral histories are saved on cassette tapes that are at risk of becoming permanently inaccessible in the next three years. This funding will contract for rapid transition of these materials so that this history is digitized and accessible. (General Fund - State)
Library and Archive Operations Supp
OSOS pays for core services through fees on real estate transactions, which have not provided sufficient revenue to maintain operations. This funding will ensure continuation of service at five regional archive branches that hold historical and legal records, provide access to governmental information, and support library services for individuals who are blind. (Local Government Archives Account - State, WA State Library Operations Acct - State)
Elections Results App Improvements
The current application that reports elections results is nearly 20 years old and does not have the capability to show results for ranked choice voting. This funding will allow OSOS to make necessary updates to this application to show election results. (General Fund - State)
VoteWA Security and Reliability
The VoteWA system manages all aspects of elections, including voter registration, ballot processing, and election reporting. This funding will continue upgrading this system. Specifically, these funds will expand the contract to cover the design, development, testing, and implementation costs needed for improved reliability and cybersecurity. (General Fund - State)
WFSE General Government
Funding for bargaining includes a 3%/2% general wage increase, targeted job classification increases, wildfire disaster leave, expanded bereavement leave, and paid vaccine travel time during pandemic emergencies. The agreement also includes: an additional $1 per hour supplemental shift premium for eligible employees who are assigned to a facility that provides direct care to residents, patients, and/or clients and whose duties are performed on location on evenings and weekends; 5% premium pay for employees who are assigned to a 24/7 facility that provides direct care to residents, patients, at-risk youth, and/or clients and whose duties are required to be performed on location, which will be in effect for the 2025–27 biennium; three additional steps on the nurse salary schedule; and an increase to the annual lump-sum payment for employees in LNI risk codes 7200/7201 from $500 to $750. (General Fund - State, Local Government Archives Account - State, Public Records Efficiency, Preserva - State, other funds)
Non-Rep General Wage Increase
Funding is provided for wage increases for state employees who are not represented by a union or are not under a bargaining agreement that is subject to financial feasibility determination. It is sufficient for a general wage increase of 3%, effective July 1, 2025, and a general wage increase of 2%, effective July 1, 2026. This item includes both general government and higher education workers. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
Non-Rep Targeted Pay Increases
Funding is provided for classified state employees who are not represented by a union or not covered by a bargaining agreement subject to financial feasibility determination, for pay increases in specific job classes in alignment with other employees. (General Fund - Federal, General Fund - State)
Updated PEBB Rate
This item adjusts the employer funding rate for public employee insurance benefits to reflect policy-level decision packages. It increases the rate by $8 per month in the first fiscal year and decreases the rate by $34 per month in the second fiscal year, compared to the maintenance-level update, for a total rate of $1,315 in the first year and $1,355 in the second year. (Imaging Account - Non-Appropriated, Personnel Service Account - State, Wash State Legacy Proj, State Lib - Non-Appropriated, other funds)
PERS & TRS Plan 1 Benefit Increase
An adjustment is made for pension contribution rates, including to fund a benefit increase of 3%, up to a maximum of $110 per month for eligible Public Employees' and Teachers' Retirement Systems Plan 1 members. (General Fund - Federal, General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, other funds)
Pension Benefit Amortization
An adjustment is made to the base pension rates, as set out in a proposed bill addressing the calculation of the base rate for the 2025–27 biennium, as well as amortization of Plan 1 benefit increases. (Imaging Account - Non-Appropriated, Personnel Service Account - State, Wash State Legacy Proj, State Lib - Non-Appropriated, other funds)
TVW Transfer
This item transfers management of TVW contracted funding from OSOS to Department of Enterprise Services. (General Fund - State)
Archives/Records Management
Adjustments are made for each agency's anticipated share of charges for archives and records management services provided by the Secretary of State's Office. (General Fund - State)
Audit Services
Adjustments are made for each agency's anticipated cost of audits performed by the State Auditor's Office. (General Fund - State)
Legal Services
Adjustments are made for each agency's anticipated cost of legal services provided by the Attorney General's Office. Because legal services expenditures are based on consumption, funding provided in the central service model is not all inclusive. The methodology to estimate consumption is a two-year average and allows for analysis to incorporate unique agency circumstances. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
WTS Central Services
Adjustments are made to reflect each agency's anticipated share of charges from Washington Technology Solutions for the Office of Cybersecurity, state network, enterprise and small agency IT services, enterprise architecture and data management, Microsoft 365 licenses, and other items. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
DES Central Services
Adjustments are made to reflect each agency's anticipated share of charges from the Department of Enterprise Services for Capitol Campus costs; real estate, risk management, and small agency services; the Perry Street and Capitol Campus child care centers; enterprise applications, and other items. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
OFM Central Services
Adjustments are made to reflect each agency's anticipated share of charges from the Office of Financial Management for existing statewide applications, the One Washington program, and other central services. See Chapter 11 of the 2025–27 OFM Budget Instructions for allocation methodologies. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated, WA State Library Operations Acct - State, other funds)
GOV Central Services
Adjustments are made to reflect each agency's anticipated share of charges from the Office of the Governor for the Office of Equity. (General Fund - State, Secretary of State's Revolving Acct - Non-Appropriated)