State of Washington Classified Job Specification
CONTRACTS SPECIALIST 3
Serves as a unit supervisor with agency‑wide responsibility in governmental contract administration; or is the Assistant Contracts Administrator.
As a unit supervisor, supervises at least three contracts specialists and contracts assistants; or as the Assistant Contracts Administrator, resolves issues that arise during the contracting process, i.e., disputes, protests, appeals, defaults, liquidated damages, excess costs, etc.
Supervises the negotiations, administration and termination of all contracts, agreements, leases and letters of understanding into which the Department may enter;
Supervises the preparation, review and negotiation and approval of new and existing contracts or agreements for the Department, modifies contracts when conflicts arise;
Works closely with the Contracts and Reimbursement Administrator and the Attorney General's Office, U.S. Department of Health, Education and Welfare, private organizations and contractors to insure compliance and fulfillment of contracts and leases;
Represents the Department in negotiations with other parties to all contracts and agreements, in conjunction with program representatives;
Works with the Administrator and the Assistant Secretary for Management Services in initiating action pertinent to better utilization of contracts, leases, and agreements;
Supervises contracts section personnel in establishing necessary office policies and procedures to insure that both departmental units and contractors comply with agreements;
Performs other work as required.
Knowledge and Abilities
Knowledge of: regulations, policies, and procedures for preparation of contracts, agreements, etc.; business and professional services, practices and trends, sources of supply and cost factors, contract terminology and development.
Ability to: deal with representatives of business, the professions and institutions, to agree on terms of contracts; assure compliance with terms of contracts, agreement, etc., and obtain timely delivery of goods or services at the most reasonable prices; coordinate contract negotiation work with efforts of other units in need of services if applicable; advise department offices and sections on contract terms and conditions.
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
A Bachelor's degree involving major study in business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field
three years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses or contract compliance administration.
A Master's degree in one of the above academic disciplines may be substituted for one (l) year of experience.
A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for two (2) years of experience and the education.
Additional qualifying experience may be substituted, year for year, for the education.
Class Specification History
New class Effective January 10, 1972
Revised January 16, 1976 Revises definition, minimum qualifications, and adds distinguishing characteristics
Revised March 26, 1976 Title change (formerly Contracts Supervisor)
Revised April 13, 1979 Revises minimum qualifications
Revised June 15, 1979 Revises distinguishing characteristics
Revised new class code: (formerly 46810) effective July 1, 2007
Revised DQs effective July 13, 2012