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State of Washington Classified Job Specification


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Class Code: 254E
Category: Education


Evaluates and processes education credentials for admission and/or graduation.

Distinguishing Characteristics

Under general supervision, makes preliminary evaluations for record regarding admissions to the college or university and identifies course equivalency for advanced standing and/or satisfaction of degree requirements.

Typical Work

Reviews credentials of students applying for admission and/or graduation; 

Refers academic records and evaluations to senior credentials evaluation staff for acceptance determination; 

Checks admissions folders for completeness and initiates requests for additional admissions data; 

Computes and records cumulative grade point averages; 

Updates computerized student records; 

Notifies applicants of acceptance or denial of admission; 

Reviews degree applications for completion of required course work as identified in appropriate college catalogs; 

Receives all credentials in a specialized area to which assigned; confers with departments concerning their requirements; interprets regulations for departments and applicants; 

Prepares and processes necessary forms to arrange for registration of admitted applicants; 

Acts as liaison between department and students; 

Answers a variety of general telephone and in-person inquiries from applicants, staff and others; composes and types letters to students as required; 

Evaluates academic records for graduation applicants including computation of final grade point averages and verification that the general education, distribution, and major requirements have been satisfied; informs applicants of subject matter and grade point deficiencies; 

Performs related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High School graduation


one year of admissions or related office experience.


Equivalent education/experience.

Class Specification History

New Class: 9-14-73
Revise Title & Class: 3-17-77
Revise Class/MQ: 9-9-94
General revision. Revises title (formerly Credentials Evaluator I), class code (formerly 4485), typical work, minimum qualifications; effective July 1, 2007.
Base range salary adjustment adopted 6/13/2019, effective 7/1/2019.