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State of Washington Classified Job Specification

LICENSING SPECIALIST

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LICENSING SPECIALIST
458M
Category: Regulatory Services

Definition

Independently examines applications submitted for licensure as a liquor reseller or distributor; marijuana producer, processor, or retailer; and/or a gambling facility, manufacturer, distributor and service supplier or for an individual working in a gambling activity. Ensures that established criteria and regulations are met so that licenses and permits are issued to qualified businesses and individuals. Makes recommendations on and/or issues a variety of licenses including Class III Gaming certifications for employees in tribal casinos, interim licenses and 60-day temporary licenses.

Distinguishing Characteristics

At the fully qualified working level, positions evaluate a variety of information and documentation in order to assess an application. Positions conduct interviews to determine eligibility and legitimacy of funds; obtain and review necessary information such as financial statements, loan documents, investment statements, leases, purchase and sale agreements, closing documents, and criminal records and investigations of individuals, spouses, employees, and third party interests to determine legitimacy of documentation and potential hidden ownership.

Positions evaluate the size and location of the facility, the proposed security plan, and coordinate with state and local government authorities and others in order to seek input.

Typical Work

Independently manages an assigned caseload of investigations for liquor, marijuana producers, processers and retailers or gambling licenses; evaluates, documents and summarizes investigation findings in a report for approval, denial, or commitment;

Reviews, evaluates and processes all new and changes in liquor or gambling licenses and permits, interim licenses, temporary licenses, miscellaneous transactions submitted for individuals, multi-level corporation, general and limited partnerships, limited liability companies, corporations, sole proprietors, charitable and non-profit organizations;

Coordinates with state and local government authorities, tribal authorities, schools and churches for their input; and modifies conditions of existing license privileges to conform to liquor and gambling laws and regulations;

Provides oral and written qualifications assessments and licensing information to applicants, business professionals, staff, and local, state and federal agencies;

Detects and investigates discrepancies and clarifies application information through inquiries and correspondence; recognizes need for a more extensive investigation and prepares report detailing findings of investigations for qualification and determination for supervisor;

Examines by-laws to determine membership and membership requirements, organizational structure and purposes; evaluates meeting minutes, and organizational activities for compliance with statutory and other requirements;

Participates in the interpretation, development and/or changes to laws, rules, policies, procedures, and desk-top manuals; researches laws, regulations, and manuals to inform and assist applicants through the licensing process; attends and completes required training courses;

Calculates processing fees, processes and authorizes refunds to licensees; provides professional-level fingerprint rolling and processing for applicants.

Performs other duties as required.

Knowledge and Abilities

Knowledge of: departmental programs, laws, regulations, policies and procedures; research methods, data collections, correspondence preparation and guidelines; business technology; basic office practices.

Ability to: read, understand, interpret and apply complex laws, policies and procedures, rules, and regulations; communicate effectively and maintain courteous attitude with public and agency staff; follow written and oral directions; read, comprehend, interpret, and analyze application information in accordance with established procedures; write clearly; analyze multiple documents; establish priorities and meet multiple deadlines.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Completion of two years of college or business school with major study in finance, business or public administration, economics, law, accounting, criminal justice, or a closely allied field. 

                                                                              OR

Two years of experience that included analyzing and interpreting program financial documents, laws and regulations for license qualification and issuance and interviewing and research/review duties involving public contact.

Class Specification History

New class consolidates: (formerly 48411 Gambling License Technician; 48920 Liquor License Specialist 2 ) Adopted May 11, 2007 Effective July 1 2007
Revised definition and distinguishing characteristics; adopted as an emergency handout on May 14, 2015, effective May 15, 2015.
Revised title, definition and DCs; adopted August 13, 2015; effective August 14, 2015.

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