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State of Washington Classified Job Specification


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Class Code: 425F
Category: Legal Services


In a legal or judicial setting, performs journey-level legal support functions for attorney(s), administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent.

Distinguishing Characteristics

Under general supervision, independently performs legal support functions such as: ensuring and verifying timely and proper service of legal documents; scheduling depositions, conferences and hearings; calculating, verifying and calendaring critical events and other dates; scheduling witnesses; managing case documents, files and exhibits; tracking and organizing discovery documents; interpreting local, state and federal courts, boards and commissions rules in preparation and filing of legal and supporting documents.

Typical Work

Performs the duties of the Legal Assistant 1; 

Calculat­es and calendars critical and other dates and advise attorney of specific time requirements, deadlines and court schedules; 

Performs proofreading and editing of legal documents for content and grammar; 

Assembles jury instructions, organizes trial notebooks and maintains case files; 

Prepares discovery, both propounded and responsive; 

Checks legal citations and references for correct format; 

Schedules and coordinates pre-hearing conferences or depositions for lawsuits including, attorneys, experts, clients and court reporters; makes all arrangements for depositions and prepares relevant documents including witness fees and vouchers; 

Prepares, serves and files motions, pleadings, notice of hearings, initial or final orders and accompanying correspondence in compliance with court rules; 

At the request and instruction of an attorney or judge, performs basic legal research; 

Prepares reports on the status of cases;  

Identifies and resolves scheduling conflicts;

Assists in the compilation and preparation of interrogatories and requests for production of documents and responses; 

Prepares trial and administrative hearing exhibits and courtroom aids; 

Tracks receipt of records to ensure timeliness and follows up by correspondence and/or telephone calls when records have not been received; 

Reviews cases to determine if interest is due, calculates interest and prepares interest orders; 

Schedules pre-deposition/pre-hearing conferences with witnesses; prepares files for conferences and hearings; 

Prepares certificate for Certified Appeal Board Record that is sent to superior court and all participating parties; 

May serve as computer technology troubleshooter; assists with computer hardware and software issues and maintains and/or installs computer and electronic office equipment; 

Performs other duties as assigned.

Knowledge and Abilities

Knowledge of:  legal terminology; local, state and federal courts, boards and commissions rules and their application; court procedures; legal forms and documents and their processing; resources for checking legal citations; current legal office practices, methods and procedures; law office communication; correct punctuation, spelling, grammar and vocabulary skills in compliance with standard law office practice; database/index systems and discovery procedures.   

Ability to:  keyboard or type accurately; use litigation software and case management systems; proofread for accuracy and content; understand and follow written and oral instructions; understand and apply procedures, policies and guidelines; prepare legal pleadings; analyze situations accurately and take effective action; learn and adapt to changing business needs; use good judgment in evaluating situations and making decisions; demonstrate reliability; establish and maintain professional and respectful work relationships with co-workers, clients and the general public; maintain confidentiality; exhibit good oral and written communication and demonstrate professionalism at all times.

Legal Requirement(s)


Desirable Qualifications

High School diploma or equivalent and two years of experience in a legal environment in support of an attorney, administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent 


One year as a Legal Assistant 1 


A two-year degree in Legal Secretary Studies, Paralegal Studies or related field plus one year of legal office experience 


A combination of four years of college education and/or relevant experience. 

A Bachelor’s degree may substitute for the Legal Secretary or Paralegal degree. 

Note:  Candidates may be required to demonstrate skills in keyboarding, filing, proofreading, grammar, spelling and use of office equipment through agency specific skills testing.

Class Specification History

New class, consolidates 2240 Legal Secretary and 01800 Legal Secretary 1; adopted May 10, 2007, effective July 1, 2007.
Salary adjustment adopted 6/30/2015, effective 7/1/2015.
Revised title (formerly Legal Secretary 1), definition, and distinguishing characteristics; adopted June 30, 2015,effective July 1 , 2015