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State of Washington Classified Job Specification


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Class Code: 230G
Category: Retail Operations & Marketing


Supervises bookstore personnel in the operations of a department of a large bookstore or assists in the supervision of bookstore personnel in a large bookstore or a satellite bookstore with net annual sales under $200,000.

Distinguishing Characteristics

Under the general direction of a Bookstore Manager or Bookstore Manager Assistant, who is involved with day-to-day bookstore activities, initiates procedures for approval, determines market needs and maintains appropriate inventory levels; acts with authority in the absence of a Bookstore Manager or Bookstore Manager Assistant; supervises bookstore personnel.

Typical Work

With delegated authority, interviews and recommends selection of applicants, trains new employees, assigns and schedules work, acts upon leave requests, conducts annual performance evaluations and recommends disciplinary action;

Analyzes, predicts, and plans departmental budgets, inventory levels and marketing strategies with respect to profit goals and objectives. Reviews financial statements for the department and reports to manager or supervisor with recommendations regarding purchases, expenses, and management of inventory;

Initiates procedures and methods used in ordering, receiving, storing, issuing, returning, and accounting for supplies, and materials, books, and equipment in an assigned retail operation;

Researches new supply sources; locates and contacts vendors and suppliers; provides information on purchasing procedures;

Interviews vendor agents from selected manufacturers and wholesalers and plans inventory levels to meet anticipated needs, reviews catalogues for new goods;

May confer with college faculty; develops order requirements; makes retail forecasts; and initiates orders;

Plans and coordinates displays, store arrangements, and advertising with seasonal changes, special sales and new merchandise;

Ensures adequate security of facilities, stock and cash in department; acts with authority in the absence of a manager or supervisor or assistant manager.

Performs related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High school diploma or GED certificate AND two years of experience in retail sales.
Full-time, college-level coursework with major study in retail merchandising, business, accounting, or marketing may be substituted year-for-year for required work experience.

Class Specification History

New Class: April 14, 1977
Revise Class and Title: Previous higher education class code “3224”; previous class title “Assistant Bookstore Supervisor”. Both changes effective July 20, 1987.