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State of Washington Classified Job Specification

PAYROLL SUPERVISOR

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PAYROLL SUPERVISOR
148H
Category: Financial Services

Definition

Supervise personnel who perform payroll processing activities. Plan, coordinate and determine methods and procedures to be utilized in the maintenance of payroll controls, records and reports.

Distinguishing Characteristics

With delegated authority, interview and recommend selection of applicants, conduct training, assign and schedule work, act upon leave requests, conduct annual performance evaluations and recommend disciplinary action. 

Under general direction, oversee the total payroll function. Evaluate and develop payroll processing methods and procedures, and assist in developing and implementing new policies. Coordinate the payroll function with the fiscal office, with data processing personnel, and with major department heads.

Typical Work

Coordinate payroll policies and procedures with the fiscal office, with data processing personnel, and with major department heads; 

Establish work procedures; determine deadlines; establish pay dates and schedules; 

Schedule payroll processing; assign or perform automated payroll file maintenance; maintain the integrity of the local payroll computer system; 

Ensure timely payment of various deductions to vendors, insurance providers, and government entities; 

Review accounting and bookkeeping practices for conformance with institution, state, and federal requirements; institute changes as necessary; 

Issue instructions on payroll procedures, coordinated payroll processing, and maintaining records to applicable departmental personnel; conduct payroll processing training for campus staff; 

May coordinate the employee benefits program;  

Perform the duties of Payroll Coordinator; 

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Four years' fiscal/payroll or related experience including two years as a Payroll Technician or equivalent. Completion of college-level education which includes accounting courses may be substituted for one year of experience.

OR

Equivalent education/experience.

Class Specification History

New Class: (Payroll Manager A, B): 1-03-73
(Payroll Manger C) 2-07-73
Revise MQ: 7-2-90
Revise Class, Title, MQ: 7-1-96
Revised new class code: (formerly 3065) effective July 1, 2007

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