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State of Washington Classified Job Specification

PAYROLL COORDINATOR

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PAYROLL COORDINATOR
Class Code: 148E
Category: Financial Services
Salary Range: 41


Definition

Coordinate and perform the payroll function including developing methods and procedures, recommending policy, and establishing pay dates and schedules.

Distinguishing Characteristics

Under general direction, oversee the total payroll function. Interpret and apply a variety of regulations and procedures in the payroll function. Develop methods and procedures and assist in evaluating and implementing policies. Ensure procedural compliance, accuracy, and that deadlines are met. Coordinate the payroll function with the fiscal office, with data processing personnel, and with major department heads. Work with departments to resolve payroll related problems.

Typical Work

Coordinate payroll policies and procedures with the fiscal office, with data processing personnel, and with major department heads; 

Interpret payroll, accounting and other payroll-related policies and procedures; work with departmental personnel to resolve discrepancies as required; suggest and assist in implementation of new payroll policies and procedures; 

Issue instructions on payroll procedures, coordinated payroll processing and maintaining records to all departments; conduct payroll processing training for campus staff; 

Reconcile insurance billings, retirement reports, W-2 end-of-year reports, and other reports as required; 

Schedule payroll processing; assign or perform automated payroll file maintenance; maintain the integrity of the local payroll computer system; 

May provide employee benefits information;   

May direct the work of others; 

Perform the duties of Payroll Technician; 

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Desirable Qualifications

Four years of fiscal or payroll experience including at least two years as a Payroll Technician or equivalent; nine quarter hours or six semester hours of college-level course work in accounting may substitute for six months of required experience.

OR

Equivalent education/experience.

Class Specification History

New Class: 7-1-96
Revised new class code: (formerly 3063) effective July 1, 2007

Revised Legal Requirements; effective June 6, 2024, due to adopted legislative action.