State of Washington Classified Job Specification
PAYROLL & BENEFITS COORDINATOR
Coordinate the payroll and benefits functions including interpretation of regulations, proposing methods, procedures and policy, and establishing pay dates and schedules.
Under general direction, oversee the total payroll function and coordinate the benefits program for employees.
Interpret and apply a variety of regulations and procedures in the payroll function. Develop methods and procedures and assist in evaluating and implementing policies. Ensure procedural compliance, accuracy, and that deadlines are met. Coordinate the payroll function with the fiscal office, data processing personnel, and major department heads. Work with departments to resolve payroll related problems.
Coordinate payroll policies and procedures with the fiscal office, with data processing personnel, and with major department heads;
Interpret payroll, accounting and other payroll-related policies and procedures; work with departmental personnel to resolve discrepancies as required; suggest and assist in implementation of new payroll policies and procedures.
Issue instructions on payroll procedures, coordinated payroll processing and maintaining records to all departments; conduct payroll processing training for campus staff;
Reconcile insurance billings, retirement reports, W-2 end-of-year reports, and other reports as required; prepare periodic reports as required;
Schedule payroll processing; assign or perform automated payroll file maintenance; maintain the integrity of the local payroll computer system;
Develop employee benefits orientation program; provide new and current employees with updated benefits information; explain benefits options such as retirement plan options for exempt employees, tax shelter plans and Dependent Care Assistance; calculate maximum exclusion allowances;
Make presentations to employee groups during open enrollment periods;
May direct the work of others;
Perform the duties of Payroll Technician;
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
Four years of fiscal or payroll experience including at least two years as a Payroll Technician or equivalent; nine quarter hours or six semester hours of college-level course work in accounting may substitute for six months of required experience.
Class Specification History
New Class: 7-1-96
Revised new class code: (formerly 3058) effective July 1, 2007