LIBRARY AND ARCHIVES PARAPROFESSIONAL 4
Class Series Concept
See LIBRARY AND ARCHIVES PARAPROFESSIONAL 1.
Performs expert level paraprofessional library and/or archival tasks and services.
This is the expert level of the series. Positions work under general direction and apply expert level knowledge and skills to perform library and/or archival tasks and services. Positions at this level resolve the most complex, critical or precedent-setting issues that arise.
Interprets and ensures compliance with organizational rules, policies, and procedures; evaluates and makes authorized decisions regarding situations requiring deviation or exception from normal procedures; recommends unit policy and implements procedures; writes and/or maintains procedure manuals;
Oversees the law library operations for the entire facility. Complies with DOC mandates for Law Libraries;
Oversees and directs the delivery of services at a full service law library. Including all phases of planning, organizing, budgeting and directing daily operations;
Troubleshoots patron records; makes complex decisions regarding fines policies; oversees input of fines and troubleshoots with bursar, registrar, and circulation systems; mediates patron fine disputes;
Coordinates daily activities and scheduling; implements and evaluates workflow priorities;
Develops and disseminates instructions and information to unit personnel. Organizes, conducts, and facilitates unit staff meetings;
Facilitates and prioritizes acquisition of all materials and ensures acquisition procedures and processes run smoothly;
Meets and works with vendors, at times in specialized areas, to resolve acquisition issues as necessary;
Plans, monitors, and oversees stacks maintenance and space allotment;
Participates in the development and implementation of policies;
Develops and implements procedures and standards of best practice;
May perform original descriptive and subject cataloging and classification in accordance with established cataloging rules;
Performs advanced research consultation, using knowledge of complex reference resources, including interpreting and conferring on reference research strategies with clients;
Directs the delivery of services at an institutional, school, or correctional center library;
Oversees resource sharing operation (also referred to as “interlibrary lending”, “interlibrary borrowing”, and “document delivery”);
Plans for equipment needs of units; oversees equipment upkeep, service, and repair; ensures maintenance of supply inventory;
Identifies binding styles, grain direction, methods of leaf attachment, and techniques of hand sewing signatures and pamphlets as a part of the library’s conservation activities; may include scanning materials, adjusting skew and contrast and providing metal tagging for such digital images;
Evaluates gift material for possible addition to specialized collection;
Analyzes and resolves complex order and bibliographic problems;
Acts as liaison with collection users, community, and other libraries; informs clients of availability of materials added to the collection;
Participates in outreach and teaching and learning efforts;
Researches, collects, assembles, and arranges materials in multiple formats for displays, events, and exhibits. Develops labels and appropriate signage for displays;
Prepares statistical, operational, and administrative reports; Designs and implements data collection methods; Utilizes data visualization tools in the preparation reports;
Resolves most complex serials problems that could include: identifying the source of access problems, communicating with vendors; review multiple parts of the integrated library system for configuration problems; and/or evaluating proxy server settings;
Configures and provides support for complex library systems, such as the integrated library system; works with system vendors to bring about improvements;
Develops, implements, and monitors training;
Monitors cash receipts and funds;
Supervise, lead, train and direct the work of lower level staff, student employees, volunteers, or interns.
Knowledge and Abilities
Knowledge of: library or archives functions, practices, and procedures.
Ability to: interact courteously with customers; direct the work of others; communicate effectively; work in a team environment; use and explain information tools and services.
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
High school graduation or equivalent and four years’ experience in the functional operations of a library and/or archives including at least one year at the senior level or equivalent.
Class Specification History
New class, consolidates 4212 Library Specialist I - Supervisor, 4321 Library Supervisor II; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007.
Salary adjustment; revised title, definition, typical work, knowledge and abilities; desired qualifications; and added distinguishing characteristics; adopted June 13, 2019; effective July 1, 2019.
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