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State of Washington Classified Job Specification


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Class Code: 262M
Category: Education

Class Series Concept



Performs expert level paraprofessional library and/or archival tasks and services.

Distinguishing Characteristics

This is the expert level of the series. Positions work under general direction and apply expert level knowledge and skills to perform library and/or archival tasks and services. Positions at this level resolve the most complex, critical or precedent-setting issues that arise.

Typical Work

Interprets and ensures compliance with organizational rules, policies, and procedures; evaluates and makes authorized decisions regarding situations requiring deviation or exception from normal procedures; recommends unit policy and implements procedures; writes and/or maintains procedure manuals; 

Oversees the law library operations for the entire facility. Complies with DOC mandates for Law Libraries; 

Oversees and directs the delivery of services at a full service law library. Including all phases of planning, organizing, budgeting and directing daily operations; 

Troubleshoots patron records; makes complex decisions regarding fines policies; oversees input of fines and troubleshoots with bursar, registrar, and circulation systems; mediates patron fine disputes; 

Coordinates daily activities and scheduling; implements and evaluates workflow priorities; 

Develops and disseminates instructions and information to unit personnel. Organizes, conducts, and facilitates unit staff meetings;   

Facilitates and prioritizes acquisition of all materials and ensures acquisition procedures and processes run smoothly; 

Meets and works with vendors, at times in specialized areas, to resolve acquisition issues as necessary; 

Plans, monitors, and oversees stacks maintenance and space allotment; 

Participates in the development and implementation of policies; 

Develops and implements procedures and standards of best practice; 

May perform original descriptive and subject cataloging and classification in accordance with established cataloging rules; 

Performs advanced research consultation, using knowledge of complex reference resources, including interpreting and conferring on reference research strategies with clients;   

Directs the delivery of services at an institutional, school, or correctional center library; 

Oversees resource sharing operation (also referred to as “interlibrary lending”, “interlibrary borrowing”, and “document delivery”); 

Plans for equipment needs of units; oversees equipment upkeep, service, and repair; ensures maintenance of supply inventory;  

Identifies binding styles, grain direction, methods of leaf attachment, and techniques of hand sewing signatures and pamphlets as a part of the library’s conservation activities; may include scanning materials, adjusting skew and contrast and providing metal tagging for such digital images; 

Evaluates gift material for possible addition to specialized collection; 

Analyzes and resolves complex order and bibliographic problems; 

Acts as liaison with collection users, community, and other libraries; informs clients of availability of materials added to the collection; 

Participates in outreach and teaching and learning efforts; 

Researches, collects, assembles, and arranges materials in multiple formats for displays, events, and exhibits. Develops labels and appropriate signage for displays; 

Prepares statistical, operational, and administrative reports; Designs and implements data collection methods; Utilizes data visualization tools in the preparation reports; 

Resolves most complex serials problems that could include: identifying the source of access problems, communicating with vendors; review multiple parts of the integrated library system for configuration problems; and/or evaluating proxy server settings;  

Configures and provides support for complex library systems, such as the integrated library system; works with system vendors to bring about improvements; 

Develops, implements, and monitors training; 

Monitors cash receipts and funds; 

Supervise, lead, train and direct the work of lower level staff, student employees, volunteers, or interns.

Knowledge and Abilities

Knowledge of:  library or archives functions, practices, and procedures.  

Ability to:  interact courteously with customers; direct the work of others; communicate effectively; work in a team environment; use and explain information tools and services.


Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification.  It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High school graduation or equivalent and four years’ experience in the functional operations of a library and/or archives including at least one year at the senior level or equivalent.

Class Specification History

New class, consolidates 4212 Library Specialist I - Supervisor, 4321 Library Supervisor II; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007.
Salary adjustment; revised title, definition, typical work, knowledge and abilities; desired qualifications; and added distinguishing characteristics; adopted June 13, 2019; effective July 1, 2019.