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State of Washington Classified Job Specification


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Class Code: 262L
Category: Education

Class Series Concept



Performs complex paraprofessional library and/or archival tasks and services.

Distinguishing Characteristics

This is the senior or specialist level of the series. Positions work under general direction and apply senior level knowledge and skills.

Typical Work

Recommends changes and improvements of unit routines or procedures; evaluates and monitors work processes; 

Performs complex copy cataloging of library materials such as completing and upgrading records which require classification, subject analysis, and extensive descriptive changes;

Analyzes and resolves complex copy cataloging problems; maintains and updates internal records using complex automated systems; 

Corresponds with publishers and vendors; identifies and resolves problems with suppliers; 

Manages batch record imports; 

Assists in archival records transfer, accessioning, and storage; 

Processes incoming material by performing arrangement and description projects;   

Performs technical inspections to ensure that state and national standards are met on the proper storage and handling of security microfilm; 

Responsible for ensuring scheduling and staffing of service points;  

Provides input into the development and implementation of area policies;  

Performs circulation functions including resolution of issues and recommending fine waivers;  

Oversees opening, closing and monitoring of facility;

Analyze and resolve order problems and maintain and update internal records using complex automated systems; 

Provides research services and resolves research inquiries; consults finding aids and interprets them for researchers; monitors researchers to assure adherence to collections use and security procedures; guides researchers to other sources for records, publications, and information; 

Assist or instruct patrons or other staff with use of library systems such as the Integrated Library System, Interlibrary loan system, course reserve system; Online Computer Library Center (OCLC); 

Consults with faculty about course reserve needs, digitizes and upload materials into course management or reserves system, creates persistent links to resources for course reserves; 

Tracks copyright permissions by maintaining records for tracking requests and managing payment; 

Track and review payment of library subscriptions; monitor licensing agreements; and process cancellations and claims; 

Designs training documents and resources; 

Oversees maintenance and repair of collections; 

Constructs bindings in various styles and materials, including pamphlet bindings, case bindings, and post bindings; make pockets for loose parts such as maps, charts, etc.;  

Manages the resource sharing systems, runs and analyzes reports, keeps abreast of system updates, troubleshoots and resolves problems; 

May serve as a foreign language resource person; 

May supervise, lead, train, and direct the work of lower level staff, student employees, volunteers, or interns.

Knowledge and Abilities

Knowledge of:  library or archives functions, practices and procedures. Ability to:  interact courteously with customers; direct the work of others; communicate effectively; work in a team environment; use and explain information tools and services.


Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification.  It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High school graduation or equivalent and three years’ experience in the functional operations of a library or archives. Equivalent education or experience will substitute.

Class Specification History

New class, consolidates 2025 Assistant Archivist, 4310 Library Specialist I, 4320 Library Supervisor I, 25060 Senior Library Information Assistant, 25495 Archives Assistant; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007.
Revised title, definition, typical work, knowledge and abilities; desired qualifications; and added distinguishing characteristics; adopted June 13, 2019; effective July 1, 2019.