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State of Washington Classified Job Specification


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Category: Education

Class Series Concept



This is the first expert/supervisor level of the series.  Performs complex technical library or archival tasks using intensive application of specialized knowledge and skills, such as search bibliographic or complex reference resources, perform complex cataloging of library or archival materials with catalog copy, analyze and resolve complex order, bibliographic or archival problems, assist clients with reference services including interpreting and conferring on research strategies and assisting the management and preservation of the collection 


Supervises assigned personnel and maintains the operations of a library unit or function. 

Typical Work

Supervises assigned staff in the operations and support of the unit; recommends changes and improvements of unit routines or procedures; evaluates and monitors work processes; 

Performs complex cataloging of library materials with catalog copy from sources such as Library of Congress (LC), Cataloging in Publication (CIP), National Library of Medicine (NLM), and G Union Catalog; complete and upgrade records which require classification, subject analysis, and extensive descriptive changes; correct or add subjects or classification to general copy cataloging;  

With delegated authority, interview and recommend selection of applicants, conduct training, assign and schedule work, act upon leave requests, conduct annual performance evaluations, and recommend disciplinary action;   

Analyze and resolve complex order and bibliographic or archival cataloging problems; maintain and update internal records using complex automated systems; 

Performs bibliographic and reference searches in the area of specialization using knowledge of complex reference resources, including interpreting and conferring on reference research strategies with clients;   

In an archives, provides research services and assistance and resolves research inquiries; consults finding aids and interprets them for researchers; monitors researchers to assure adherence to collections use procedures and security of archival records, publications, and equipment; retrieves and re-files archival materials; guides archival researchers to other sources for records, publications, and information; 

Responds to inquiries regarding archival program policies, procedures and services; provides publications, forms, and information; ensures that archival researchers are served properly and in accordance with public records laws, rules, and regulations; 

Do pre- or post-search of materials ordered or received in area of specialization; correspond with publishers and vendors; identifies and resolves problems with suppliers; in an archives, assists in records transfer, accessioning, and storage; 

Assists in the management and preservation of the library collections in the specialty area; 

Analyzes, organizes, indexes, and describes materials such as manuscripts, clippings, slides, and photographs in area of specialization; 

Monitor and oversee stacks maintenance and space allotment; 

Monitor assigned budgets, cash receipts and funds; 

May serve as a foreign language resource person; 

May supervise lower level staff.

Knowledge and Abilities

Knowledge of:  library policies and procedures; cataloging and reference techniques; acquisition procedures; readers advisory;  historical, technical, or legal research procedures; information systems; records management systems and techniques; procedures for document indexing and retrieval; manual and/or computerized methods for records control; Northwest regional history and government. 

Ability to:  effectively plan and supervise work of others; prepare coherent and meaningful reports; understand and interpret library policies; maintain effective public relations; work effectively in a team environment; assess researchers’ needs; select and explain archival materials; maintain effective descriptive systems for various types of public documents; speak and write clearly, concisely, and effectively; implement recognized archives and records management program procedures in accordance with State laws; and establish and maintain positive and effective relationships.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification.  It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

High school graduation or equivalent and five years’ experience in the functional operations of a library or archives, including one year beyond the entry level in an area of specialization, or an associate degree in library technology from an accredited program and three years of technical experience in the functional operations of a library or archives, including one year beyond the entry level.  In an archives, a Bachelor’s degree in History or a related field and one year of experience in archives and records systems and their management is desired; additional experience in archives and records systems and their management may be substituted, year for year, for desired education.

Class Specification History

New class, consolidates 2025 Assistant Archivist, 4310 Library Specialist I, 4320 Library Supervisor I, 25060 Senior Library Information Assistant, 25495 Archives Assistant; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007.

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