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State of Washington Classified Job Specification


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Category: Education

Class Series Concept



This is the journey level of the series. Functions as a fully qualified, professional librarian or archivist, and performs a variety of professional librarian or archivist duties for a library service site or other state agency library or archives.  Positions work independently and exercise judgment and discretion in determining the scope or level of service. Work is typically reviewed on a spot check basis after decisions have been made.  Unusual problems that may occur are brought to a higher level librarian or archivist with probable outcomes and solutions. May supervise and train library or archives technicians, clerical staff, temporary or resident clerical staff, volunteers, or interns.

Typical Work

Performs complex bibliographic and informational searches; 

Performs original descriptive and subject cataloging and classification in accordance with established cataloging rules; 

Writes user manuals, technical bulletins, and training information; 

Provides consultative support to user groups on the capabilities and uses of specific products and services; 

Assists customers in maintaining current awareness in special interest areas, such as preparing bibliographies and displays; 

Monitors expenditures of materials funds and acquisition records; 

Corrects holdings records on databases via bibliographic interface; catalogs and enters records for un-catalogued materials into databases;

Conducts research projects; selects all formats of library material; provides customer support and training for electronic resources; troubleshoot problems encountered by users of these resources; 

Trains and instructs other library staff; 

May supervise lower level staff.

Knowledge and Abilities

Knowledge of:  theories, principles and practices of the library profession; techniques of selection, classification, cataloging, reference and research. 

Ability to:  use and explain library services and facilities; perform various library duties requiring independent judgment and action; provide public service; compile data, reports or surveys; ability to analyze situations correctly; meet the public and establish effective cooperative relationships with those contacted in work; write effectively; interact courteously with customers; work effectively in a team environment.

Legal Requirement(s)

Some positions at the 1 level and all other positions must meet the provisions of WAC 300-12 “Certification of Librarians” and RCW 27.04.055 “Qualifications of Librarians-Rules-Fees.”

Desirable Qualifications

Positions require a Master’s degree in library science from an American Library Association accredited program and certification by the State Librarian authorized through the Office of the Secretary of State; or certification by professional portfolio as authorized through the Office of the Secretary of State and two years experience as a professional librarian.

Class Specification History

New class, consolidates 25150 Library Information Specialist, 25500 Archivist; adopted January 1, 2006.
Revise class. General revision; adopted May 10, 2007 effective July 10, 2007.

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