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State of Washington Classified Job Specification

HUMAN RESOURCE CONSULTANT ASSISTANT 1

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HUMAN RESOURCE CONSULTANT ASSISTANT 1
123E
Category: Administrative Services

Class Series Concept

Human resource professionals are involved in assignments that frequently crossover or merge traditional functions and specialties. Many are leading, facilitating, or coaching others regarding a wide range of organizational, leadership, and human resource issues. It is anticipated that the current trend will continue, resulting in human resource personnel continuing to assume greater responsibility in addressing organizational issues.

The Human Resource Consultant is a professional series with a Human Resource Consultant Assistant 1 and 2 as the paraprofessional levels. Positions in this series may require specialization in one or a limited number of human resource areas or may be assigned a wide variety of responsibilities.

Examples of professional responsibilities typically assigned include, but are not limited to: classification, compensation, recruitment, selection, affirmative action, diversity, staff and leadership development and training, career counseling, employee recognition and motivation, advising management on corrective and disciplinary actions, representing an organization in appeals or grievances, conducting labor negotiations, mediation or arbitration, organizational analysis or development, interpretation and application of laws, rules, policies and procedures, and other personnel services. Positions may also be assigned workplace safety or security issues, loss control analysis or prevention, program or policy development, quality consultation, or other functions relating to human resource management in an organization.

Examples of paraprofessional or technical responsibilities typically assigned include, but are not limited to: interpreting rules and policies to direct payroll actions, explaining human resource policies, procedures, and programs to employees, managers, the public, and others; providing technical assistance to support the professional responsibilities listed above; providing guidance to others in registering or applying for human resource programs, completing requests for personnel actions, benefits, etc.; providing training or orientation in area of responsibility; maintaining confidential records and generating reports.

Definition

Performs paraprofessional, technical, and clerical tasks in support of an institution’s or agency’s human resource operations.  Provides information to clients and explains policies, rules and regulations applicable to human resource functional area(s).

Distinguishing Characteristics

Under general supervision, performs technical human resource tasks such as explaining and applying human resource rules, policies, regulations or procedures; and processing and ensuring the accuracy of human resource documents and records.

Typical Work

Responds to inquiries and provides information about human resource rules, policies, regulations or procedures within functional area(s) such as employment examination requirements, benefits eligibility criteria and program offerings, classification, compensation and/or leave rules and procedures;  

Receives, reviews, ensures the accuracy and completeness of, compiles and/or maintains human resource data, documents and records such as leave and salary records and employee data forms;  

Assists human resource staff in administering a variety of human resource functions such as employment examinations, employee training and orientation, salary surveys, benefits enrollment and temporary appointments; 

Enters and/or retrieves data from human resource information or other computerized recordkeeping systems;  

Compiles data and prepares reports, statistics and statistical summaries, narrative summaries or graphic representations of data;  

Prepares correspondence and spreadsheets; 

Schedules and arranges meetings, employment examinations and interviews; prepares examinations and job advertisements; assists in presentation at job fairs and other outreach activities; 

Receives requests for public records from employees or members of the public; provides or verifies public information requested; 

Assists in developing internal office procedures; 

May direct the work of others; 

Performs related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification.  It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Three years of office experience including at least six months of experience in a human resource or related setting.

OR

Equivalent education/experience.

Class Specification History

New Class: 1-3-73
Revise Class: 9-14-73
Revise Class/Title: 2-5-93
Revise class. Revises title (formerly Human Resource Assistant), class code (formerly 2585), class series concept, definition and distinguishing characteristics; adopted May 10, 2007, effective July 1, 2007; general revision revises typical work effective July 1, 2007.

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