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State of Washington Classified Job Specification


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Class Code: 143E
Category: Financial Services

Class Series Concept

Negotiate, evaluate, and review grant and contract proposals and resulting awards as part of a centralized grant and contract service for an institution.


Assist administrators and faculty in the preparation of grant material; coordinate, provide ongoing budget analysis; review grants and contracts and provide complex and technical/clerical support services to the unit.

Distinguishing Characteristics

First-level class of series. Under general supervision, monitor and maintain grant and contract budgets; assist in preparation of proposals and provide administrative and clerical support services to an administrator or manager.

Typical Work

Assist administrators and faculty in the preparation of grant proposals; interpret appropriate proposal format; research budget data; 

Maintain and monitor grants and contracts budgets; assure compliance with grant and/or contract requirements; notify appropriate personnel of action needed on budget problems; 

Establish and maintain files of proposals and current grants and contracts; provide progress reports, accumulate statistics; notify all concerned of application deadlines and ending dates; 

Assist recipient departments to develop and submit routine grant and contract proposals, and/or renewals; 

Assist in interpreting administrative regulations and policies to staff within the institution and outside agencies; 

Review grants and/or contracts to determine whether objectives are being met; make appropriate recommendations; 

Provide complex and technical/clerical support services, including initiating and composing correspondence, typing grant and contract proposals using appropriate format and organizing and scheduling meetings and conferences; 

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

Desirable Qualifications

High school graduation.


GED certificate 


five years of experience in office, secretarial, bookkeeping, accounting or general administrative work with one of the five years working in grants and contracts. College education in an applicable field may be substituted, year-for-year, for up to three years of office, secretarial, bookkeeping or accounting experience, one of which must be working in grants and contracts. 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Class Specification History

New Class: 2-23-87
Revise MQ: 7-2-90
Revised new class code: (formerly 2066) effective July 1, 2007

Revised Legal Requirements; effective June 6, 2024, due to adopted legislative action.