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State of Washington Classified Job Specification


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Class Code: 143G
Category: Financial Services

Class Series Concept



Lead others; conduct institution-wide fiscal and administrative evaluations and reviews of grant and contract proposals; negotiate resulting awards.

Distinguishing Characteristics

Regularly assign, instruct and check the work of others. Under general direction, perform institution-wide functions relating to the review, negotiation, and administration of grant and contract proposals and awards, such as fiscal review of budgets, negotiation of indirect costs, and review of publications, indemnification and patent clauses.

Typical Work

Conduct fiscal and administrative reviews of proposals requiring consultation with principal investigators and funding agencies; prepare written summaries for institution officials; 

With delegated authority, review and approve budgetary actions facilitating grant and contract awards, and concur on institution-wide requests to funding agencies; 

Approve new account authorizations for use by institution administration in establishing project accounts or amending existing accounts; 

Coordinate and perform proposal/award analysis of multi-investigator and multi-subaccount programs which may include cost sharing from multiple sources; 

Perform complex analysis, including historical synopsis of on-going programs with multi-investigators and multi-subaccounts for the proper accounting of expenditures; 

Respond to funding agency requests for the proper administration and accounting of project budgets over a lengthy period of time which includes budget periods within project periods; 

Analyze and respond to questions regarding sponsor intent and University compliance with sponsor fiscal and/or administrative requirements; 

Provide interpretation of funding agency and institutional regulations and policies to faculty, staff and interested parties; 

Represent the institution on site visits and/or during formal conferences with funding agency representatives; 

Prepare subcontracts with other institutions including cost analysis, negotiation, selection of proper terms and coordination of close-out actions; 

Compose correspondence and prepare reports as necessary; 

Perform the duties of a Grant and Contract Coordinator; 

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's Degree in business administration or a related field


One year experience as a Grant and Contract Coordinator or equivalent 

Equivalent education/experience.

Class Specification History

New Class: 10-22-90
Revised new class code: (formerly 2040) effective July 1, 2007