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State of Washington Classified Job Specification


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Class Code: 143F
Category: Financial Services

Class Series Concept



Conduct preliminary institution-wide fiscal and administrative evaluations and reviews of grant and contract proposals and negotiate resulting awards.

Distinguishing Characteristics

Under general direction, negotiate with funding agencies to establish terms and conditions of grant and contract awards. Conduct preliminary institution-wide review of proposals. Provide technical advice regarding alternative formats, sources of funding, and agency policies to faculty investigators and administrators involved in proposal preparation.

Typical Work

Conduct preliminary fiscal and administrative reviews of proposals requiring consultation with faculty investigators and funding agencies; prepare written summaries for institution officials; 

Conduct negotiations with funding agencies to consummate terms of awards; provide concurrence with terms on behalf of the institution; 

Advise faculty, investigators, and administrators on preparation of grant and contract proposals; assist with identification of funding sources; 

Review proposals for space requirements; service needs; staffing needs, etc.; 

Provide interpretation of funding agency and institutional regulations and policies to faculty and staff; 

With delegated authority, review and approve budgetary actions facilitating grant and contract awards; 

Prepare new account authorizations for use by institution administration in establishing project accounts or amending existing accounts; 

Prepare subcontracts with other institutions including cost analysis, negotiation, selection of proper terms, and coordination of close-out actions; 

Compose correspondence and prepare reports as necessary; 

Perform related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

A Bachelor's Degree in business administration or allied field


two years of experience in grant or contract administration or equivalent experience. Two years of additional applicable experience may be substituted for educational requirements. 

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Class Specification History

New Class: 1-3-73
Revise Class/Title: 2-23-87
Revise MQ: 7-2-90
Revised new class code: (formerly 2035) effective July 1, 2007