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State of Washington Classified Job Specification


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Class Code: 107R
Category: Administrative Services


Supervises a division of a major administrative department, operating unit or program undertaking relieving the senior official of operating and administrative detail. Plans, coordinates and implements all functions required by the activity.

Distinguishing Characteristics

Program Managers administer, supervise, direct and advise on activities involved in providing an essential management service within the institution. They are responsible for advising and assisting, with minimal direction, the senior official and other administrators in the organization on matters pertaining to the program. The primary purpose of these positions is to achieve the goals and objectives of the program by providing, obtaining, and/or coordinating activities as they affect the institution.

Positions in this class involve a wide scope of complex duties and responsibilities in the management of a program which may involve a combination of two or more of the following services: Project management, funds management, contract administration, management analysis, property management, space management, program management, budget planning, public information, faculty, administrative, classified staff and student services administration, personnel administration, and staff supervision. Program Managers exercise independent judgment, and have been delegated decision-making authority. Program manager at the "A" level are typically first-line supervisors, and are characterized by their total responsibility for a program or management services to an administrative supervisor.

Program Managers at the "B" level are typically second- or third-line supervisors and are distinguished by their responsibility for total control of a program for a particular academic or administrative unit.

Typical Work

Interprets, advises and implements institution policies and procedures related to the program;

Prepares and maintains administrative and business reports and records, or may supervise a staff engaged in these tasks;

Gathers or supervises compilation of information from a number of sources and refer pertinent information to the administrator;

Prepares budget requests for department head approval and provide advice and information; Reviews income/expense, statistical, and budget status reports and advises department heads of financial status of programs and of problem areas;

Reviews department programs and recommends changes and modifications and expansion with appropriate documentation and analysis;

Approve proposed expenditures, requisitions, vouchers, personnel changes, etc.;

In addition, the "B" level may provide counsel for the administrator on program matters or on decisions of major significance that may affect the College as a whole;

Represents the administrator in daily business, at staff or College meetings, and at meetings or conferences with the general public;

May have total responsibility for a complete program within an academic or administrative unit or a major department within the college;

Develops and establishes procedures to implement new programs and/or activities; formulates and develop new program policies and practices;

Participates in personnel decisions involving the classified staff and student and part-time employees and recommends hiring, dismissals, disciplinary action, position allocations, etc.;

Develops cost estimates and plans and projects future program needs; develops budget requests or revisions and grant or contract proposals;

Reviews estimates, expenditures, and progress reports and authorize budget requests and revisions; analyzes problem areas and recommend and take corrective action;

Performs related duties as required.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

"A" Level:

A Bachelor's degree in a related field or program AND one year of professional experience in the field; or three years of responsible supervisory and/or administrative experience in a related field.

"B" Level:

A Bachelor's degree in a related field or program AND two years of professional experience in the field; or four years of responsible supervisory and/or administrative experience in a related field.

Equivalent education/experience will substitute for all minimum qualifications except when  there  are  legal  requirements,  such  as  a license/certification/registration.


Equivalent education/experience.

Class Specification History

New class effective July 12, 1973
General revision. Revises minimum qualifications July 2, 1990