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State of Washington Classified Job Specification


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Category: Information Services

Class Series Concept

Positions in this series are involved in developing, editing and/or disseminating publications and a variety of communication and marketing materials as part of the overall public information function.  This series also includes positions responsible for internal communications and strategic messaging, and positions serving as a spokesperson to the news media and the public.


Duties performed at this level include assisting in developing, editing, and/or coordinating production and distribution of materials or drafts of publications such as announcements, catalogs, program brochures, and illustrative materials.  Positions typically work under direct or close supervision and work is subject to regular review.  Work tasks are often repetitive or routine.  Positions have limited latitude to resolve problems outside of written guidelines. 

Typical Work

Gathers background information by research and personal interviews under established guidelines; 

Writes drafts of standard communication materials such as newsletters, announcements, catalogs, and brochures; 

Applies technical knowledge of computer software and hardware to prepare draft material for publication by importing, formatting, merging, and manipulating text and graphic images; 

Reviews and assists in editing copy by checking grammar, clarity, and form of presentation; reviews and corrects proofs provided by printer during each production phase; 

Assists in liaison work between clients, publication and production personnel; provides basic advice and suggestions regarding such things as readability, grammar, costs, best methods of producing materials, and publishing information on the Internet; 

Arranges for distribution of communication materials; performs electronic publishing by preparing publications for electronic distribution such as CD-ROM and hypertext versions.

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position. 

Desirable Qualifications

Positions typically require a Bachelor’s degree in English, communications, journalism, humanities, public relations, or related field; or four years of writing/editing experience; or equivalent education/experience.

Class Specification History

New class effective January 1, 2006; Communications Consultant 1 (replaces 01300 Publications Specialist, 3770 Editor I – Publications, 3774 Information Specialist I, 3755 Editor I – Research Publications).

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