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State of Washington Class Specification

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BUSINESS & PROFESSIONS AUDITOR 1
159A
Category: Financial Services

Class Series Concept

Positions in this series conduct financial investigations, compliance assessments, and audits of multiple professional occupations licensed by the Department of Licensing. These reviews are conducted to determine program compliance in accordance with Generally Accepted Accounting Principles and Generally Accepted Auditing Standards consistent with department policies, guidelines, state statutes, and administrative codes. These audits are generally performed at the licensee's place of business within the state of Washington.

Note: The examples of work listed in the class specifications are not necessarily descriptive of any one position in the class. The omission of specific statements does not preclude management from assigning specific duties not listed if such duties are a logical assignment to the position. The intent of the listed examples is to give a general indication of the levels of difficulty and responsibility common to all positions in the class.

Definition

This is the entry level of the series. Incumbents participate in a12-month individualized training plan developed by the agency. Incumbents work under close supervision and engage in a series of audits to learn the full range and scope of the audit/investigative functions of this class series. After the successful completion of the 12-month training plan, incumbents will advance to level three.

Typical Work

Provides a full range of priority, special, routine, investigative, and technical assistance audit functions including, but not limited to, examinations of collection agencies, sellers of travel, auctioneers, bail bonds agents, camping resorts, real estate brokers, property managers, and timeshare sellers;

Investigates diversified accounting record keeping systems susceptible to fraud and theft;

Reconstructs complex manual and computerized accounting systems to prove fraud and/or theft to support violations found;

Prepares comprehensive, detailed reports on the exhibits and findings of the investigation or audit, disseminating information to the department, licensees, local municipalities, state agencies, federal agencies, prosecutors, or attorney general;

Manages substantial amounts of evidence and documentation for fraud and/or theft reports;

Travels to and from multiple audit sites, bringing a portable computer, reference materials, and supplies to each location; travel may be for extended periods of time, working outside designated regions;

Works effectively with uncooperative licenses and management staff, sometimes in a hostile and intimidating environment by soliciting and securing necessary transaction documents, accounting records, written statements, and information;

Investigates consumer complaints regarding allegations of theft, conversion, and misappropriation of trust funds, and completes investigation and prepares report of the findings;

Verifies that single and multiple owner trust bank accounts are reconciled with client liability;

Obtains statements and/or confessions from licensee(s) or staff regarding cases of licensing law violations including theft, conversion, missing trust funds, unlicensed activity, insolvency, etc;

Examines account discrepancies including the cause for shortages, overages, and/or misappropriation of funds;

Reviews or reconstructs account records and financial transactions as necessary; provides a cash flow analysis showing the deposits and disbursements to/from several different bank accounts to safeguard public trust funds;

Researches and analyzes general and detailed accounting systems of private industry professions to determine the validity/correctness of these records to ensure they are operating accurately and in compliance with applicable regulatory requirements, statutory requirements, and department policies for the protection of the public;

Analyzes costs and benefits to determine and recommend to the department and/or licensee(s) the best alternative courses of action to identify and correct deficiencies and inaccuracies;

Reviews profession transactions to account for client trust funds and compliance with department statutes;

Identifies and secures pertinent documents in accordance with the rules of evidence; this may involve serving demand letters, subpoenas, or other forms of requests to obtain such documents. These documents may include accounting records, purchase and sale agreements, property management agreements, leases, promissory notes, invoices, closing statements, original debt instruments, statutory notices, client contracts, remittance reports, satisfaction filings, garnishments, collateral agreements, inventories of collateral, court exonerations, travel itineraries, etc;

Conducts entrance and exit conferences with licensee(s) and/or management staff, reviewing the purpose of the audit/investigation and findings with the licensee(s).

Legal Requirement(s)

There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.

Desirable Qualifications

Most positions require a Bachelor’s degree with a major in accounting or other related field which included 20 semester or 30 quarter hours of college level accounting and one year of professional experience in accounting, auditing, finance, banking, investigation, or retail management. A Master’s degree in a related field or a Certified Public Accountant [CPA] will substitute for the experience.

Class Specification History

New class effective January 1, 2006 (replaces 14970 Business and Professions Auditor 1).

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