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State of Washington Classified Job Specification


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Class Code: 148O
Category: Financial Services


This is the senior, specialist, or leadworker level of the series.  Positions often perform complex technical fiscal duties in a wide variety of settings.  Interpret and apply fiscal regulations and procedures.  Ensure procedural fiscal compliance, accuracy, and deadlines are met.  Establish and maintain comprehensive fiscal, book, or record keeping systems, analyzing and maintaining fiscal accounts or records.  Positions at this level often support other diverse units in the organization.  Positions may also specialize in one fiscal area such as overseeing the total payroll function.  Other positions may be designated to function as the leadworker over other positions performing fiscal support related activities. 

Typical Work

Develops, modifies, and maintains multiple record keeping and reporting systems for varied and complex sources of funding; develops procedures for implementation, execution, control, and review/audit of fiscal operations; 

Develops budgets for grants, contracts, or other funding requests; prepares appropriate forms for contracts and agreements; develops, recommends, and/or establishes charge schedules for cost center and/or self-sustaining accounts; calculates depreciation and amortization of equipment; 

Coordinates payroll policies and procedures with the fiscal office, with data processing personnel, and with major departmental heads; 

Interpret payroll, accounting and other payroll-related policies and procedures; work with departmental personnel to resolve discrepancies as required; suggest and assist in implementation of new payroll policies and procedures;  

Issue instructions to departments on payroll procedures, coordinated payroll processing and maintaining records;  

Reconcile insurance billings, retirement reports, W-2 end-of-year reports, and other reports as required;  

Schedules payroll processing; assigns or performs automated payroll file maintenance; maintains the integrity of the local payroll computer system; 

Audits involved tax reports and make complex accounting adjustments; performs reconciliations of bank accounts in depositories; 

Recommends approval and setup accounting entries on compromise settlements, cancellations of penalties, and deferred payment contracts; 

Reviews and analyzes out of balance accounts, making necessary adjustments where applicable; 

As a leadworker, trains lower level staff, assigns and reviews work, and participates in the evaluation of work and performance; 

Designs, develops, and implements the agency’s Travel Advance Ledgers for meeting the Office of Financial Management (OFM) and Internal Revenue Service (IRS) monitoring and repayment deadlines; and prepares comprehensive monthly report.

Senior or specialist positions may lead or supervise lower level staff. However, leadworker position must lead lower level staff.

Desirable Qualifications

Most positions require high school graduation or GED equivalency. Other positions require some college, vocational, or business school training to be completed. Some positions require two to three years of general clerical or fiscal experience. Positions usually require the experience to be in one fiscal area such as payroll. Education usually can substitute year for year for experience.

Class Specification History

New class consolidates 3052 Fiscal Technician Lead, 3062 Payroll Technician Lead, effective January 1, 2006.
Revise class. Revises class code (formerly 148K), general revision; adopted May 10, 2007 effective July 10, 2007.
Base range salary adjustment adopted 6/13/2019, effective 7/1/2019.