State of Washington Classified Job Specification
ADMINISTRATIVE REGULATIONS ANALYST 4
In Headquarters of the Department of Social and Health Services, analyzes proposed and existing departmental Washington Administrative Code (WAC), program and administrative policies, procedures, numbered memoranda, terminal alerts, client notices, forms, and other issuances for compliance with departmental and legal standards. Provides expert consultation and written opinion, develops departmental standards for issuances, provides consultative and technical services to agency and division heads, develops and maintains agency-wide administrative systems and manuals, and interprets and develops issuances requiring independent judgment.
Positions at this senior level lead staff as assigned on major projects having agency/statewide scope. They perform the most difficult issuance tasks, consult with agency executive management on theories and principles of translating multiple concepts into plain and understandable language, and conduct issuance training and writing classes for the department.
Provides guidance in the formulation of executive and administrative policies; recommends approval or disapproval to agency heads;
Analyzes Federal regulations and legislation with agency-wide impacts and recommends required implementation action;
Provides written reviews through established review procedures of agency rules, policies and procedures, manuals, numbered memoranda, terminal alerts, client notices, forms and other issuances prepared for the instruction and guidance of service delivery staff and agency heads to determine the adequacy and extent of conformity with agency administrative standards;
Establishes and maintains agency-wide procedures for the systematic review and approval of issuances; consults with other units on their internal review procedures;
Reviews and comments on the design and development of statewide programs, policies and procedures; recommends revisions as needed to achieve optimum effectiveness;
Serves as clearing house of information on existing agency policy and historical policy directives, and recommends creation of new policy;
Works throughout all units of the department to conduct comprehensive and constructive reviews of policy material and systems; recommends and provides assistance for changes in policies, procedures and organization to increase department efficiency;
Develops, schedules and implements Department of Personnel Human Resource Development (HRD) credited training programs on technical issuance writing for all department staff; evaluates effectiveness of training programs; revises and updates training programs as required; organizes and conducts meeting, workshops, and seminars;
Controls the issuance of all department policy by establishing and maintaining procedures for review, approval, production, and distribution;
Conducts original analytical research to develop new and improved methods and techniques for policies and procedures; prepares original, creative work in response to agency needs;
Implements administrative projects, systems and/or procedures designed to assure conformance with the laws and public policies relating to the department;
Manages special projects crossing organizational lines;
Interprets issuances relating to statutory and program administrative provisions and advises agency and division head on compliance issues;
Conducts analysis of proposed and passed departmental legislation and recommends creation and/or adoption of WAC to implement new/existing statutory requirements;
Reviews and approves proposed WAC to assure conformance with both Federal and State laws and regulations; advises agency heads of potential conflicts with executive policies;
Evaluates to determine whether department issuances meet existing readability standards; composes technical material at any grade level of readability required by audience; provides technical assistance to staff in meeting the departmental readability requirements;
Develops and recommends solutions to situations in which the lack of written policy poses a potential threat to the agency;
Performs other work as required.
Knowledge and Abilities
Knowledge of: standard formulas to measure readability level of issuances; principles and techniques of management, planning, communication, forms design, policies and procedures, evaluation and organizational analyses; Federal and State legislative and regulatory processes; confidentiality requirements of agency; project leadership; needs, activities, programs and standards of the department; techniques for effective writing of complex material.
Ability to: plan, organize, conduct and direct major administrative activities of an agency; communicate effectively orally and in writing; analyze and interpret complex data; thing creatively and integrate abstract concepts; present ideas effectively; establish effective working relationships within the department; preserve confidentiality; negotiate and compromise in order to effect a solution to a problem; remain objective; conduct analysis of issuances of a complex and sensitive nature.
There may be instances where individual positions must have additional licenses or certification. It is the employer’s responsibility to ensure the appropriate licenses/certifications are obtained for each position.
A Master's degree involving major study in public or business administration, journalism, communications, writing, English or closely allied field and one year of professional, or supervisory, or consultative experience writing or evaluating for compliance with departmental standards and legal requirements.
A Bachelor's degree involving major study in public or business administration, journalism, communications, writing, English or closely allied field and three years of professional, or supervisory, or consultative experience writing or evaluating for compliance with departmental standards and legal requirements.
Additional qualifying experience may be substituted, year for year, for education.
Class Specification History
New class: 8-12-88
New class code and title: (formerly 11630 Administrative Regulations Analyst 2) effective July 1, 2007.
Salary adjustment adopted June 30, 2015; effective July 1, 2015.